Water Treatment Plant & Chemical Sludge Removal

CITY OF PEEKSKILL
NOTICE TO BIDDERS
BID # 2026-006
"2027 Water Treatment Plant Chemicals & Sludge Removal"
The City of Peekskill Water and Sewer Department is seeking bids from qualified
respondents for Bid No. 2026-006 Titled "2027 Water Treatment Plant Chemicals and Sludge
Removal." Sealed bids must be received by the Water & Sewer Department no later than
Wednesday, October 14, 2026 at 11:00 a.m.
Specifications and bid forms may be obtained beginning on Thursday, September 17, 2026, by
visiting the City of Peekskill Solicitation webpage on Bidnet Direct-
www.bidnetdirect.com//cityofpeekskill and/or the City website at www.cityofpeekskill.com until the
above time and date.
All bids are to be returned to the City Hall 840 Main Street Peekskill, NY 10566, clearly
marked: "BID NO. 2026-006: 2027 Water Treatment Plant Chemicals and Sludge
Removal."
"Immediately following the deadline for bids, all bids received within the time specified will
be publicly opened and read aloud. Bids received after the above time and date will be rejected.
The City of Peekskill reserves the right to waive any informality in, or to reject, any or all
bids, if it deems such waiver or rejection to be in the interest of the City.
BID NO.: 2026-006 September 2026 Page 1

Information for Chemical Bidders:
The following chemicals are used at the treatment plant:
Chemical Name
* 25% Liquid Sodium Hydroxide (Caustic Soda)
Approx. 38,000 Gallons
* 12.5% Sodium Hypochlorite
Approx. 40,000 Gallons at the treatment
plant and 6,000 gallons at the Swimming Pool
* Liquid Orthophosphate 36%
Approx. 3,000 Gallons
* Liquid Aluminum Sulfate 48.6%
Approx. 80,000 Gallons
* Liquid C0
2
Approx. 150,000 Pounds
* Cationic Liquid Polymer
Approx. 500 Gallons
* Projected sludge pick-up and disposal is
Approximately 800,000 Gallons.
The City of Peekskill retains the right to not be obligated to any minimum nor maximum quantity of
chemicals purchased for the 2027 fiscal year. All quantities to be delivered will be specified by the
Plant Supervisor or his representative at the time the chemical order is placed.
Chemical deliveries will be pumped from the delivery vehicle into the facility through a two inch
(2") quick disconnect pipe. Liquid orthophosphate will be pumped through a (1.5") quick disconnect
pipe. Liquid Polymer will be delivered in 55-gallon drums. All deliveries must comply with the
onsite Chemical Bulk Storage Spill Prevention protocol.
Cationic Liquid Polymer, Special Requirements-
* Only prequalified products will be accepted: Sta Floc 8420
Liquid Aluminum Sulfate, Special Requirements -
* Emergency delivery: Supplier must offer same-day emergency delivery within 24 hours at no
additional cost.
* Product origin: Must be domestically manufactured.
* Sales Representative Availability: A designated sales representative must be able to arrive
treatment plant within 4 hours, if needed. Supplier must provide the name and contact details of
the assigned sales representative.
* On-Site Support: Supplier is required to visit the water treatment plant quarterly to provide any
needed technical support.
* The product must contain between 8.1-8.4% alumina. The pH of the product shall be greater
than 2.0.
BID NO.: 2026-006 September 2026 Page 2

Deliveries:
Orders shall be placed by the or his representative. Shipments shall be made within seven (7)
working days after notification. Deliveries will be made to the City of Peekskill Water Filter Plant,
via the service entrance at 24 Vail Ave, Peekskill, New York 10566. In addition, the City of Peekskill
Parks Department located at 1 Robin Drive, Peekskill, NY will be requesting deliveries for Sodium
Hypochlorite for use with the City's swimming pool.
Courteous and considerate drivers are required, as the Water Filter Plant is located in a residential
neighborhood.
Unit Prices:
Unit bid prices shall include any other associated cost of shipping, handling, furnishing,
delivery and unloading to the City of Peekskill Water Filter Plant. In addition, the unit cost shall
include any other associated costs connected with the transportation of chemical materials mandated
by federal, state, or local law.
In addition to the above requirements, the following is also required for each item:
* The product shall have the approval of the United States Environmental Protection Agency (EPA), the
Department of Environmental Conservation and Health of the State of New York (NYSDOH), and the
Westchester County Department of Health (WCDOH), for use in the treatment process for potable
water. In addition, product must be a drinking water treatment additive in accordance with standard
ANSI / NSF 60 8N76.
* Safety Data Sheets and product bulletin must be submitted with the bid document.
* An emergency response team must be available to respond to the Water Filter Plant 24 hours a day 7
days a week.
* For each delivery, a sample of every chemical being delivered will be collected prior to off-loading and
its purity verified by our onsite laboratory.
* The temperature of the chemical at time of delivery shall be less than 130 degrees Fahrenheit.
* Operator training should be available upon request at no additional cost.
* A certificate of analysis/attributes shall accompany every delivery.
* It is a requirement of this bid that all interested vendors have a representative visit the site to ascertain
for themselves the delivery conditions that pertain for each chemical bid. Approaching road conditions
with associated state and local vehicle travel limitations and conditions at the Lindbergh Place Water
Treatment facilities must be evaluated. No consideration will be entertained by the City for vendors'
misunderstanding as to any anticipated delivery means, methods, vehicle size or any other limitations on
delivery of specified chemical quantities.
* Up to twelve (12) Bulk Storage information labels indicating chemical name and Haz-Mat information
must be provided by the company awarded the chemical bid for tank labeling. The minimum size of the
label must be 10 inches by 14 inches and should be stickers that are adhered to the bulk storage tanks.
* Certificate of analysis for all dilution water must accompany each load of chemical being delivered. At
a minimum, reports shall include data as outlined in Table(s) 1, 8B, & 8C and must be within MCL's as
defined by Subpart 5-1 on NYS Sanitary Code. Deliveries that are diluted and do not have the required
data may be rejected, at no cost to Peekskill Water Department. Another delivery must be scheduled
within 24 hours of original delivery date.
* For Sodium Hypochlorite Bidders Product must be filtered during delivery at the Peekskill WTP site. In
the event a filter is not provided the shipment will be rejected, at no cost to Peekskill Water
Department, and new delivery with filter must be within 24hrs."
BID NO.: 2026-006 September 2026 Page 3

Information for Sludge Removal bidders
SCOPE OF WORK
The Peekskill Water Treatment Plant will generate 4-6% solids and need to be hauled away between
two (2) to four (4) times per week. The total annual estimate on which the bid should be based is
800,000 gallons. The residuals will be stored in Sludge holding tanks on site and will be removed by
pumping to tanker trucks for removal. The Facility has 28,000 gallons of onsite storage. Vacuum
tankers are required.
Under this Contract, the successful bidder (contractor) shall provide the tanker trucks and
periodically remove the sludge accumulated and dispose of the materials off the site. The Contractor
shall be responsible for loading the sludge into the tanker trucks and for keeping vehicles in proper
repair. The contractor shall arrive equipped with at least (4) lengths of suction hose.
MATERIALS AND METHODS
The Contractor shall be notified by telephone by the Plant Supervisor or other duly authorized City
water personnel whenever sludge removal is required. The Contractor shall remove sludge solids
from the tank within twenty-four (24) hours of notification. Typically, removal is two (2) to three (3)
times a week. Normally the tanker trucks shall arrive at the plant between the hours of 5:00 am and
5:00 pm, Monday through Friday. However, at the Plant Supervisor's discretion, early morning
sludge removal may be arranged due to local highway truck traffic restrictions. Work after hours, on
weekends or holidays, may be requested by the city. The Contractor will position the tanker truck at
the location on the site directed by the plant supervisor or his duly authorized representative.
Interested contractors are urged to visit the site prior to bidding to familiarize themselves with the
location and operation.
In the event of a spill caused by the Contractor's operation, the Contractor shall be responsible for
the cleanup and the disposal of all debris in an approved manner and for restoring all areas affected
to their original condition.
The Contractor shall ensure that all labor, material, and equipment necessary to provide the required
services does exist, is under the Contractor's direct control and is in good working order at the
effective date of the contract.
DISPOSAL OF MATERIAL
The disposal site of the material removed from the Plant under this Contract shall be stated at the
time of the bid in the section titled "Identification of Disposal Site." The site shall hold a permit to
accept water treatment plant sludge solids. The successful bidder shall obtain all "permits" necessary
to dispose of the material at the site identified in the bid prior to the award of the Contract. All permits
shall be obtained and held in full force and effect by the Contractor throughout the term of this
Contract at no cost to the City. Copies of the Permits must be furnished to the City prior to the
Award and throughout the term of the Contract. The Contractor shall assume full and total
responsibility for the removed material and shall hold the City, its employees, and agents harmless
from any action pertaining thereto, including payment of any fines associated therewith.
If during the course of the Contract, the disposal site is closed, then the Contractor shall be
responsible for identifying and obtaining the necessary permits for disposal at an alternate site. In
any case, the Contractor shall continue to be responsible for fulfilling his Contract pending a
resolution of the Bid Price.
BID NO.: 2026-006 September 2026 Page 4

The Contractor shall employ a chain-of-custody manifest system to record all persons and all
equipment involved in removing, transporting, and disposing of the material under this Contract. The
manifest system is being instituted:
*
To ensure traceability and proper transferor of responsibility of all the Peekskill sludge solids
removed, transported, and disposed of under this Contract from its removal from the Peekskill
site through its acceptance at the Contractor's disposal site;
*
To document removal, transport, and disposal operations in compliance with law, regulations,
and permit authorization and consistent with conditions under which this Contract was awarded;
*
To support Contractor's application for payment.
The following information must appear on or with the manifest:
*
Assignment of a unique identification number for each load of material removed from the City
site;
*
Container identification number;
*
Date and time material was removed from the site,
*
Transport vehicle identification number;
*
Signature of representative for both the City and the Contractor at each load' s pickup and
removal;
*
The number of gallons of sludge solids pumped into the contractor' s tanker truck;
*
Any change in responsibility for any container or transport vehicle between initiation and
conclusion of each load's manifesting shall be accompanied by the date/time the responsibility
was transferred, an explanation of the circumstances, and the signatures of the formerly
responsible and newly responsible parties.
*
The Contractor must furnish the City a ticket or other receipt from the disposal site for each
container delivered. The receipt must have the name, address and telephone number of the
disposal site as well as the time and date the filled container was received. It must also be noted
with the container number and the vehicle identification number.
*
The Contractor will perform, at Contractor's expense, all other testing required for the removal,
transport, and disposal of the Peekskill Water Treatment Plant's Sludge Solids. Copies of the
results of any tests and reports required, prepared, and filed by the Contractor incorporating this
data will be forwarded to the City.
*
The Percentage of solids in the sludge varies between two (2) and three (3) percent.
*
The Contractor's bid price will be a unit price per gallon. It is estimated that the Contractor will
be required to remove approximately 800,000 of sludge solids during the term of this Contract.
The number of gallons, though approximate only, is to be used as the basis for the Award of this
Contract. The Contractor shall receive payment per gallon, of trucked sludge solids removed
based on the Waste Disposal Tickets. The unit price bid shall include the furnishing of all labor
and equipment necessary to remove, transport, and dispose of the type of material for a period of
one (l) year commencing on January l, 2026 and terminating on December 31, 2026.
BID NO.: 2026-006 September 2026 Page 5

NON-COLLUSIVE BIDDING CERTIFICATION
Made pursuant to Section 103-d of the General Municipal Law of the State of New York, as
amended by the Laws of 1966.
"(a) By submission of this Bid, each Bidder and each person signing on behalf of any Bidder
certifies, and in the case of a joint bid, each party thereto certifies a to its own organization, under
penalty of perjury, that to the best of his knowledge and belief:
"(1) The prices in this Bid have been arrived at without collusion, consultation,
communication or agreement, for the purpose of restricting competition, as to any matter relating to
such prices with any other Bidder or with any competitor;
"(2) Unless otherwise required by law, the prices which have been quoted in this bid have
not been knowingly disclosed by the bidder and will not be knowingly disclosed by the Bidder prior
to the opening, directly or indirectly, to any other Bidder or to any competitor;
"(3) No attempt has been made or will be made by the Bidder to induce any other person,
partnership or corporation to submit or not to submit a Bid for the purpose of restricting competition.
"(b) A Bid shall not be considered for award nor shall any award be made where (a) (1), (2)
and (3) above have not been complied with, provided, however, that, if in any case the Bidder cannot
make the foregoing certification, the Bidder shall so state and shall furnish with the Bid a signed
statement which sets forth in detail the reasons therefore. Where (a) (l), (2) and (3) above have not
been complied with, the Bid shall not be considered for award, nor shall any award be made unless
the head of the purchasing unit of the political subdivision, public department, agency or official
thereof to which the bid is submitted, or his designee, determines that such disclosure was not made
for the purpose of restricting competition"
Dated 2026
(Seal of Corporation)
Legal Name of Person, Firm or Corporation
Business Address of Person, Firm or Corporation
By Title
Signature Date
BID NO.: 2026-006 September 2026 Page 6

2027 City of Peekskill - Water Plant Chemicals and Sludge Removal Bid Sheet
Sodium Hypochlorite
Sodium Hypochlorite Liquid CO2 (per Liquid Cationic
Orthophosphate Soduim Hydroxide (Water Treatment Aluminum Sulfate Sludge Removal
(Depew Park Pool) ton) Polymer (per lb.)
Plant)
All pricing per Gallon unless otherwise noted.
Vender Name and Address
Vender Phone Number
*For Sludge Bids
Only*: Identify
Disposal Site
Signature
BID NO.: 2026-006 September 2026 Page 7