Material Purchase Only Honeysuckle Road Phase I Water Main Replacement Project

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ORANGE WATER AND SEWER AUTHORITY
REQUEST FOR BIDS
BID TITLE:
Material Purchase Only
Honeysuckle Road Phase I Water
Main Replacement Project
DATE OF ISSUE: April 20, 2026
BID OPENING DATE: May 12, 2026, TIME: 2:00 PM
LOCATION:
ORANGE WATER & SEWER AUTHORITY
400 JONES FERRY ROAD
CARRBORO, NORTH CAROLINA 27510
PHONE: (919) 968-4421
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NOTICE AND INSTRUCTIONS TO BIDDERS
Sealed Bids will be received by the Orange Water and Sewer Authority (hereinafter referred to as OWASA), to provide
water pipe materials as specified in this Request for Bids (hereinafter referred to as RFB) until 2:00 PM on May 12, 2026,
at the OWASA Administration Building, 400 Jones Ferry Road, Carrboro NC 27510. At which time the bids will be opened and read
aloud.
Sealed Bids must be submitted showing unit price fully extended on the Bid Sheet in an envelope addressed to the Formal Bid
Opening, Honeysuckle Road Phase I Water Main Replacement Project Material Purchase Only; Orange Water and Sewer
Authority, Attention Darren Berger, 400 Jones Ferry Road, Carrboro NC 27510.
Award shall be made to the lowest responsive, responsible bidder taking into account the quality, performance and
time specified in the RFB for the performance of the contract.
All material/Equipment must meet all OWASA standard specifications and be the kind and type specified, or an approved
equivalent. Quoted price shall include any sales or usage taxes.
All bids shall be valid for a period of 60 days pending OWASA Executive Director's approval or awarding of a contract.
All bids shall be notarized. Bidders responding to this RFB are hereby notified that NC General Statutes relating to
letting of bids will be observed in receiving bids and awarding contract.
All material/equipment quoted shall be new and conform to OWASA Plans as well as OWASA's Manual of Standards, Specifications, and Design,
January 2025.
All bids shall include delivery to OWASA and schedule of delivery. Bidder must be able to deliver material by June 1,2026. Failure to provide
material by this date may be consider non-responsive.
Acknowledgement of addenda is required. Failure to do so may be considered non-responsive.
Deadline for questions concerning this bid shall be submitted to Dberger@owasa.org by 2:00 p.m. May 4, 2026. Questions after this time and
date will not be answered.
Bidder must meet all the above requirements for bid to be considered responsive.
OWASA reserves the right to reject any or all bids, to waive informalities, and to accept any bid which, in the opinion of
OWASA, appears to be in its best interest.
This RFB and all Bidder responses are considered public information, except for trade secrets specifically identified in
writing by the Bidder, which will be handled according to State Statute or other laws. Any section of the Bidder's
response package that is deemed to be a trade secret by the Bidder shall be submitted in a separate envelope clearly
marked "TRADE SECRET INFORMATION- DO NOT DISCLOSE."
For any questions regarding this bid, please contact Darren Berger, at dberger@owasa.org.
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ATTACHMENT A
ORANGE WATER AND SEWER AUTHORITY
SPECIFICATIONS FOR MATERIAL
* All Materials must conform to OWASA Manual of Standards, Specifications, and Design, January 2025.
* Actual bid shall include all required parts and pieces to create a fully functioning assembly in accordance with OWASA
Manual of Standards, Specifications, and Design, January 2025.
o SCHEDULE: OWASA plans to begin construction in June 2026. In order to continue work, material procurement
and delivery is essential. Bidders shall include a proposed schedule of pipe delivery with proposal. The schedule
proposal must be approved by OWASA with the intent that bidders must be able to provide materials on a
schedule that is suitable for construction to continue without delay once it is started. Failure to meet schedule
deadlines may be cause to be considered nonresponsive.
Honeysuckle Road Phase I Material List
Description Quantity
8" DI Pipe 2,460 LF
2" SDR 17 PVC Pipe 60 LF
8" x 1" Brass Tapping Saddle 2 EA
8" x 3/4" Brass Tapping Saddle 21 EA
1" Flare Corporation Stop 1 EA
34" Flare Corporation Stop 21 EA
34" Copper Tubing 360 LF
5/8" x 34" x 12" Meter Yoke 22 EA
11" x 18" x 12" Meter Box Body 22 EA
Meter Box Lid 22 EA
12 Gauge Tracer Wire 3000 LF
3" UG Blue Water Tape 3000 LF
8" x 8" MJ Tee 3 EA
2" Square Nut Valve 5 EA
8" x 4" DI Reducer 2 EA
4" x 2" Tapped Plug 2 EA
8" x 8" DI Cross 2 EA
8" Gate Valve 6 EA
8" x 6" DI Reducer 2 EA
6" x 6" MJ Tee 2 EA
6" x 2" Tapped Plug 2 EA
8" x 2" Tapped Plug 2 EA
6" Ultra Flex Coupling with Stainless Steel Bolts 2 EA
8" DI 11.25 Bend 2 EA
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8" DI 22.5 Bend 2 EA
8" DI 45 Bend 2 EA
4' Bury Fire Hydrant Assembly 1 EA
8" x 6" Anchored Tee 1 EA
2"x 6" Brass Nipple 15 EA
2" Brass FIPT 90's 15 EA
2" x 36" Brass Nipple 15 EA
2" FIPT Brass Couplings 15 EA
2" Brass Plugs 15 EA
2" Restrained Joint ProPress EPDM Copper 45 2 EA
Bend
2" Restrained Joint ProPress EPDM Copper 22.5 2 EA
Bend
1" Crispin X Series ARV 1 EA
1"x 4" Brass Nipple 2 EA
1" Brass Ball Valve 1 EA
2" Fiberglass Meter Vault 1 EA
8" EPDM Gripper Gaskets 140
6" EPDM Gripper Gaskets 20
**Above list is not inclusive of all required parts and pieces, utilize plans and OWASA standard
specifications to determine exact part list for proposal**
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BID SHEET
To: Orange Water and Sewer Authority
400 Jones Ferry Road
Carrboro, NC 27510
Acknowledgement of Addenda
Failure to acknowledge addenda may be cause to consider bid as non-responsive.
The undersigned, as the bidder, hereby declares that this bid is made without connection to any other person, company, or parties
making a similar bid or proposal and that the bid is in all respects fair and in good faith, without collusion or fraud.
The bidder has carefully examined the specifications and instructions to bidders and hereby declares that bidder will furnish the material
called for in the manner prescribed in the specifications and instructions to bidders for the following price:
Total Lump Sum Price ($):
Include detailed breakdown as support (required)
Name of Business Submitting Proposal
Signature of Authorized Representative/Title
Print Name
Address
Email Address of Representative
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Orange Water and Sewer Authority
Finance Department
400 Jones Ferry Road
Carrboro, NC 27510
ap@owasa.org
Name (as reported on your income tax return)
Business Name Federal ID# or SS#
Check one of the following:
Corporation Sole Proprietorship Partnership Other
Order Address Payment Address
Street Street
PO Box PO Box
City City
State State
Zip Code Zip Code
Contact Person Contact Person
Phone Number Phone Number
Fax Number Fax Number
Terms Discount
E-Mail Address
Are you related to or have a professional relationship with any OWASA employee? Yes No
(If you answered yes, the Relationship Vendor Form should be completed and included with this bid)
Are you a minority business enterprise? Yes No
If you answered yes, please check the appropriate box:
African American Hispanic
American Indian Female
Asian American
Socially and economically disadvantaged as defined in 15 U.S.C. 637
Product(s) and/or Service(s)
Please list the type of product(s) and/or service(s) that your company can provide:
____________________________________________________________________________________________________________________
Signature: Title:
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Orange Water and Sewer Authority
Finance Department
400 Jones Ferry Road
Carrboro, NC 27510
Relationship Vendor Form
If you are related to or have a professional relationship with any employee of Orange Water and Sewer
Authority, this form must be completed and included with this bid.
Vendor Information:
Name:
Address:
Related OWASA employee:
Relationship to employee:
We agree that our relationship will not hinder or corrupt our professional relationship with Orange Water & Sewer
Authority.
Vendor Signature Date
OWASA Employee Signature Date
Orange Water and Sewer Authority is aware and understands these parties have a relationship with each other. The
decision to authorize the use of this vendor was not influenced in any manner by the relationship referenced above.
Department Manager Date
Finance Officer Date
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ATTACHMENT B
E-VERIFY AFFIDAVIT
I, (the individual attesting below), being duly authorized by and on behalf of
(the entity identified as the "Employer") after first being duly sworn
hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the United
States Department of Homeland Security and other federal agencies, or any successor or
equivalent program used to verify the work authorization of newly hired employees pursuant to
federal law in accordance with Article 2 of Chapter 64 of the North Carolina General Statutes.
2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an
employee to work in the United States, shall verify the work authorization of the employee
through E-Verify in accordance with Article 2 of Chapter 64 of the North Carolina General Statutes.
3. Employer will ensure compliance with E-Verify by any subcontractors subsequently
hired by Employer for specified contracts subject to E-Verify entered into with the Orange
Water and Sewer Authority.
This day of , .
Signature of Affiant
Print or Type Name:
State of County of (
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Signed and sworn to (or affirmed) before me, this the O
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Notary Public
Name of Counterparty: ___________________________________________________________
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Updated version 3-31-2025
ATTACHMENT C
CERTIFICATION REGARDING CONFLICT OF INTEREST
The Submitter is required to certify that performance of the work will not create any conflicts of interest
or disclose any actual or potential conflicts of interest by completing and signing one of the following
statements:
All Vendors should be aware of OWASA'S Code of Ethics, which prohibits OWASA Employees and Board
Members from having certain relationships with persons or entities conducting (or proposing to conduct)
business with OWASA and which prohibits the acceptance of gifts from Vendors. If the Vendor has an actual
or potential conflict, the Vendor shall disclose any Conflict of Interest that may exist.
Conflicts of Interest (Potential or actual) will be evaluated by OWASA'S General Counsel to determine the
proper course of action. Failure to comply with the provisions established above may render the vendor
ineligible to participate in OWASA'S procurement process.
The Submitter hereby discloses no conflicts of interest.
DATE: _______________________________________________________________________________
AUTHORIZED SIGNATURE: _______________________________________________________________
TITLE: _______________________________________________________________________________
SUBMITTER/COMPANY NAME: ___________________________________________________________
OR
The Submitter hereby discloses the following circumstances that could give rise to a conflict of interest
for the Submitter, any affiliates, any proposed subconsultants, and key personnel of any of these
organizations. (Attach additional sheets as needed.)
1 Certification Regarding Conflict of Interest

Updated version 3-31-2025
ATTACHMENT C
Name of the Individual/Company to which potential conflict of interest might apply:
Nature of potential conflict of interest:
Proposed Remedy:
DATE: _____________________________________
AUTHORIZED SIGNATURE:
TITLE:
SUBMITTER/COMPANY NAME:
2 Certification Regarding Conflict of Interest