Purchase of Garbage Cans 2026

Request for Proposal (RFP)
RFP #COK 26-032
Purchase of Garbage Cans
Issued by:
City of Kingsland, Georgia
Proposals must be submitted
No later than
2:00PM on Tuesday, July 7, 2026
To:
City of Kingsland
Mailing Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
P.O. Box 250
Kingsland, Georgia 31548
Delivery Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
108 West William Avenue
Kingsland, Georgia 31548
LATE PROPOSALS WILL BE REJECTED
Issued: 06/8/2026

CITY OF KINGSLAND, GEORGIA RFP #COK 26-032
WWW.KINGSLANDGEORGIA.COM PURCHASE OF GARBAGE CANS
PURPOSE:
The City of Kingsland is seeking proposals for the purchase of garbage cans within the City of Kingsland.
INVITATION:
You are hereby invited to submit a sealed proposal by providing all information requested in the
attached "Specifications" to the Finance Department to either address listed below:
Mailing Address: Delivery Address:
City of Kingsland City of Kingsland
Finance Department Finance Department
Attn: Hannah Smith, Purchasing Director Attn: Hannah Smith, Purchasing Director
P.O. Box 250 108 West William Avenue
Kingsland, Georgia 31548 Kingsland, Georgia 31548
hsmith@kingslandgeorgia.com
PROPOSAL SUBMISSION PROCESS:
All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,
opening date and name of bidder shall be clearly displayed on the outside of the sealed envelope. The
delivery of said proposal to the prescribed delivery point on or before the specified opening date and time
is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery
point after the specified date and time will NOT be accepted. Proposals must be submitted as prescribed
by the City. No Proposal may be modified after opening.
All Responders shall submit one (1) original and one (1) copy of their documents in a SEALED envelope to
either of the addresses listed above no later than Tuesday, July 7, 2026 at 2:00 PM. Any proposal received
after the time and date specified will NOT be considered.
City of Kingsland, Georgia Page 2

CITY OF KINGSLAND, GEORGIA RFP #COK 26-032
WWW.KINGSLANDGEORGIA.COM PURCHASE OF GARBAGE CANS
Specifications
1. 96 Gallon Cans
2. Body Color-(940) Green
3. Lid Color-(940) Green
4. Body Hot Stamp on Both Sides in White (City Seal-See Page 7)
5. Wheels-10 in.
6. Serial Number Hot Stamped on Front of Cart Body in White
7. 1/3 Assembled with Stop Bar and Axle Factory Installed
8. Medium Density Polyethylene (MDPE) material
9. Warranty
* Items listed are minimum requirements.
AWARD:
The contract to purchase will be awarded to the most responsible, responsive bidder whose submission,
conforming to the solicitation, will be most advantageous to the City of Kingsland price and other factors
considered, such as quality of equipment conformity of the specifications and warranty. Any proposer
who is in default to the City of Kingsland at the time of submittal of the proposal shall have that proposal
rejected. The City of Kingsland reserves the right to clarify any terms with the concurrence of the Vendor;
however, any substantial non conformity in the offer, as determined by the City of Kingsland, shall be
deemed non-responsive and the offer rejected.
LOCAL VENDOR PREFERENCE:
For purchases, bids, proposals or contracts less than $100,000 the local vendor may be given an
opportunity to match the lowest price proposal, if the quotation or bid of the local vendor is within 10%
of the lowest price proposal by a non-local vendor. In the event a local vendor matches the lowest price
proposal, including all other terms, quality, service and conditions, then the local vendor shall be
awarded the contract. (See City of Kingsland Purchasing Ordinance for complete guidance.)
PENALTY FOR LATE DELIVERY:
If the equipment is not delivered by the Estimated Time of Arrival date stated in the submitted
Proposal the Vendor will be charged One Half Percent of bid amount for each business day, the
equipment is late.
City of Kingsland, Georgia Page 3

CITY OF KINGSLAND, GEORGIA RFP #COK 26-032
WWW.KINGSLANDGEORGIA.COM PURCHASE OF GARBAGE CANS
HOLD HARMLESS:
The Vendor will indemnify, defend, and hold harmless the City of Kingsland from loss for all suits, actions,
or claims of any kind brought as a consequence of any negligent act or omission by the Vendor. The
Vendor agrees that this clause shall include claims involving infringement of patent or copyright. For
purposes of this document, "City" and "Vendor" includes their employees, officials, agents and
representatives.
PAYMENT:
Unless otherwise stated, payment will be made within thirty (30) days of the completion of the Scope of
Work and acceptance by the City of Kingsland. Bidder shall compute pricing less sales tax, of which the
City of Kingsland is exempt, and documentation will be provided upon request.
GENERAL INSTRUCTIONS:
Proposal must contain a manual signature of an authorized representative. Proposals must be typed or
printed in ink. Use of erasable ink is not permitted. All corrections by Proposer to any Proposal entry
must be initialed.
Any questions shall be directed as follows:
Specification Questions Request for Proposal Questions or Submittal
Sandi Brown, Dispatcher/Inventory Clerk Hannah Smith, Purchasing Director
PH: (912) 576-5035 PH: (912) 729-8113
Email: sbrown@kingslandgeorgia.com hsmith@kingslandgeorgia.com
REQUIRED DOCUMENTS TO BE SUBMITTED:
One (1) original and two (2) copies of documents which must include the following information:
1. Copy of signed W-9
2. Specifications (Page 3)
3. Acknowledgement of Addenda, if applicable (Page 5)
4. Bid Proposal Form (Page 6)
5. Bid Proposal Signature Page (Page 7)
Descriptive literature, brochures, catalogs, drawings, photos, references and other information which
will be used to evaluate and award the bid may be submitted with the proposal and will become
property of the City of Kingsland for the official records
City of Kingsland, Georgia Page 4

CITY OF KINGSLAND, GEORGIA RFP #COK 26-032
WWW.KINGSLANDGEORGIA.COM PURCHASE OF GARBAGE CANS
Acknowledgement of Addenda
Proposer hereby acknowledges receipt of all Addenda.
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ____________________________________
Addendum No. __________________________, dated ___________________________________
Company: _________________________________________________________________________
Authorized Signature: ________________________________________________________________
Print Name: ________________________________________________________________________
City of Kingsland, Georgia Page 5

CITY OF KINGSLAND, GEORGIA RFP #COK 26-032
WWW.KINGSLANDGEORGIA.COM PURCHASE OF GARBAGE CANS
Bid Proposal Form
Cost of 12 Load (per unit for approx. 250-300 cans) $__________Cost of Delivery $ ___________
Cost of Full Load (per unit approx. 500-600 cans) $___________ Cost of Delivery $___________
Number of days for delivery from issue date of Purchase Order: _________________________
The following statement must be signed and submitted with bid. Failure to sign this statement will
render bid invalid.
"I certify that this bid is made without prior understanding, agreement or connection with any
corporation, firm or person submitting a bid for the same materials, supplies, or equipment, and is in all
respect fair and without collusion or fraud. I understand that collusive bidding is a violation of State and
Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all
conditions of this bid and certify that I am authorized to sign this bid for the bidder.
Company Name: Person Authorized to Sign:
Name: ________________________________ Name: ________________________________________
Address: ______________________________ Title: _________________________________________
City: _________________________________ Signature: _____________________________________
State: _________________Zip____________ Telephone Number: _____________________________
Fax: ______________________________ E-Mail: _______________________________________
This ____________Day of ___________________________, 2026
City of Kingsland, Georgia Page 6

CITY OF KINGSLAND, GEORGIA RFP #COK 26-032
WWW.KINGSLANDGEORGIA.COM PURCHASE OF GARBAGE CANS
Bid Proposal Signature Page
"I certify that this bid is made without prior understanding, agreement or connection with any
corporation, firm or person submitting a bid for the same materials, supplies, or equipment, and is in all
respect fair and without collusion or fraud. I understand that collusive bidding is a violation of State and
Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all
conditions of this bid and certify that I am authorized to sign this bid for the bidder.
Name: ________________________________ Name: ______________________________
Company Name Print Authorized
Address: ______________________________ Title: _______________________________
City: _________________________________ Signature: ___________________________
Authorized Signature
State: ________________Zip______________ Phone: _____________________________
Fax: __________________________________ E-Mail: _____________________________
This _____ Day of _________________, 2026
OTHER EXCEPTIONS/VARIATIONS:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
City of Kingsland, Georgia Page 7