On-Call Electrical Services

Request for Proposal No. P-130000865
Thursday, March 26, 2026
Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts
Division for On-Call Electrical Services, in accordance with this Request for Proposal.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the
Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Representative must be submitted prior to:
Thursday, April 23, 2026, at 4:00PM PST
Sealed proposals shall be delivered by courier, express mail, or in person to:
Purchasing & Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001

Request for Proposal No. P-130000865
On-Call Electrical Services
TABLE OF CONTENTS
1. Instructions to Bidders
1.1. RFP Timeline
1.2. Proposal Submission
1.3. Mandatory Pre-Bid Meeting
1.4. Question and Answer Period
1.5. Elevated Consultant Interviews
1.6. Proposal Format
1.7. Insurance Requirements
1.8. Agreement Prices
1.9. Contract
1.10. Subcontracting
1.11. Communications with City Staff or Elected City Representatives
2. Scope of Services
2.1. Scope of Services
2.2. General Requirements
2.3. Cost Proposal
3. Proposals
3.1. Evaluation of Proposals
3.2. Proposal Format and Requirements
3.3. Required upon Successful Award of Bid
3.4. Special Requirements
3.5. Proposal Authorization Sheet
ATTACHMENTS
* Attachment A - General Provisions for Standard Form Contracts
* Attachment B - Small Local Business Purchasing Preference Certification
* Attachment C - General Services Agreement
* Attachment D - Ventura Police Department Application for Facility Access
* Attachment E - Contractor/Vendor Access Request Form
EXHIBITS
* Exhibit A - General Services Agreement (SCOPE OF SERVICES) Left blank intentionally
* Exhibit B - General Services Agreement (SCHEDULE OF COMPENSATION) Left blank
intentionally
* Exhibit C - General Services Agreement (INSURANCE REQUIREMENTS)

Request for Proposal No. P-130000865
On-Call Electrical Services
1. INSTRUCTIONS TO BIDDERS
1.1 RFP Timeline
Release of Request for Proposal Thursday, March 26, 2026
Mandatory Pre-Bid Meeting Wednesday, April 8, 2026, at 11:00AM PST
Questions to be submitted via Email Thursday, April 9, 2026, at 2:00PM PST
Addendum to be Issued, if required Monday, April 13, 2026
Proposal Submission Deadline Thursday, April 23, 2026, at 4:00PM PST
1.2 Mandatory Pre-Bid Meeting
A mandatory pre-bid meeting will be held online via Teams on Wednesday, April 8, 2026,
at 11:00AM PST. Attendance of the Pre-Bid Meeting is mandatory to submit a response to
the RFP. Proposals submitted on which the Pre-Bid Meeting has not been attended will be
considered non-responsive and rejected. Please RSVP no later than Tuesday, April 7, 2026,
at 4:00PM to the Purchasing Supervisor, Nicole Supan, at nsupan@cityofventura.ca.gov to
reserve your spot in the meeting.
1.3 Question and Answer Period:
All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole
Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Thursday, April
9, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All
questions will be answered in the form of an addendum.
1.4 Proposal Submission:
To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the
Responder's responsibility to ensure that its/their proposal arrives on or before the specified
time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with
the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Supervisor, Nicole Supan at nsupan@cityofventura.ca.gov, submitted on or before Thursday,
April 23, 2026, at 4:00 PM PST. If discrepancies are found between the hard copy and the
PDF, the hard copy will provide the basis for resolving such discrepancies. If no document
can be identified as the original, proposal may be rejected at the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be
considered in the absence of a hard copy sealed proposal.
Proposals received after the scheduled submittal deadline will be returned. Proposals
postmarked prior to submittal deadline, but received after the deadline, will be returned.
1.5 Elevated Consultant Interviews
The City may elect, at its option, to elevate the most qualified firms to an interview phase.

Request for Proposal No. P-130000865
On-Call Electrical Services
1.6 Proposal Format:
Proposals must be submitted in the format described in the Proposal Format and
Requirements Section No. 3.2. Proposals must be complete in all respects as required in the
Proposal Format and Requirements Section. Proposals are to be prepared in such a way as
to provide a straightforward, concise description of capabilities to satisfy the requirements of
the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary
or desired. Emphasis should be concentrated on conformance to the RFP instructions,
responsiveness to the RFP requirements, and on completeness and clarity of content. A
proposal may not be considered if it is conditional or incomplete.
1.7 Insurance Requirements:
Successful firm shall provide insurance as noted in Exhibit "C" of Attachment "C" General
Services Agreement.
1.8 Agreement Prices:
At any time during the course of this anticipated contract the City may alter the Scope of Work,
making changes to the assignments and times indicated, and/or adding or deleting
assignments as deemed necessary. The City and firm will negotiate changes to the contract
pricing accordingly.
Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,
if allowed under this Contract, must be requested in writing and accompanied by the required
information to substantiate the request for price adjustment, as set forth in the Contract. No
price adjustment allowable under this Contract will be granted retroactively. The CITY must
also be given the benefit of any decline in prices. If any price increase is granted by the CITY,
the increase shall not be greater than the Consumer Price Index (CPI) of the current year.
1.9 Contract:
A copy of the City of Ventura's General Services Agreement, Attachment "C" is included
herein, as it will be the document executed into a final contract between the City and the
awarded Consultant. You do not have to return Attachment "C" with your proposal submission;
the sample General Services Agreement is provided for reference only and does not have to
be returned with the bid.
1.10 Term of Agreement
The initial term of this Agreement shall commence as soon as possible and will continue for a
period of one (1) year. The City may elect, at its own option, to renew this Agreement for four
additional one-year increments. Initial term, plus any option to extend shall not exceed a total
of five years.
1.11 Subcontracting:
No Subcontracting any portion of Consultant's duties under this agreement without prior
written consent of the City.
1.12 Communication with City Staff or Elected City Representatives:
Any communication with City staff or City Elected Representatives, except for the Purchasing

Request for Proposal No. P-130000865
On-Call Electrical Services
and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could
result in rejection of the proposal.
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.

Request for Proposal No. P-130000865
On-Call Electrical Services
2. SCOPE OF SERVICES
2.1 Scope of Services
The awarded Contractor shall provide non-exclusive electrical repairs and maintenance to
City-owned facilities on an as-needed basis.
Services to be performed include, but are not limited to, the furnishing of all labor and
materials, tools, equipment, supplies, services, tasks and incidental and customary work
necessary to competently perform emergencies, on-call, and scheduled electrical repair, and
maintenance work at various City facilities.
The work will include the provision of a total maintenance and repair program consisting of a
variety of tasks including but not limited to electrical panels, breakers, outlets, conduit, wire
and new circuits necessary to ensure safe, well-maintained electrical systems for City
employees and the public. The scope and number of projects and tasks are unknown at the
time of contract execution. Services include providing all necessary reports for electrical
permits and ensuring all work meets the National Electrical Code (NEC) requirements.
The Contractor shall perform the exercising of circuit breakers annually as part of scheduled
preventive maintenance and/or as needed. Any breakers that fail to trip, feel "mushy," or show
signs of physical resistance during exercising must be documented for immediate
replacement.
2.2 General Requirements
Licensing and Professional Certification
Contractor shall have and maintain a State of California Contractor's License Classification C-
10 Electrical Contractor.
City Standard Construction Detail
All work shall be performed by experienced, qualified personnel in accordance with the project
specifications, City of Ventura's Standard Construction Details, industry best practices, and
OSHA safety requirements.
Link: City Standard Construction Details | Ventura, CA
Security and Background Requirements
All Contractors personnel employed under this contract and any subcontractors working on
City property shall be required to pass a security clearance (fingerprinting and background
check) administered by the Ventura Police Department (Attachment D). Any persons not

Request for Proposal No. P-130000865
On-Call Electrical Services
cleared by the Ventura Police Department shall not be allowed to work under this contract and
on City property.
Physical Keys, access cards or key fobs (KEYS) required to access work areas shall be
obtained from the Facilities Maintenance Supervisor. Receipt of keys shall be documented on
the City's standard access request form (Exhibit E) and signed for by the Contractor or their
authorized representative. Upon completion of the contract, all keys shall be returned to the
Facilities Maintenance Supervisor. If Contractor fails to return all keys issued, or loses keys,
Contractor shall be liable for the total cost of labor and material to re-key all areas accessible
with each non-returned key.
Estimate Process
* The Contractor will provide formal estimates for all electrical repairs and maintenance.
* All estimates shall be typed or computer-generated and submitted for review within
seven (7) business days of receiving a request. Emergency work is the only exception.
* Every estimate must include a summary of the work, itemized labor hours, and a list of
parts and materials necessary for the repairs and/or maintenance.
* No work shall be initiated until estimates are presented and approved by the City in
writing.
* The City must approve any variations or supplemental repairs before work is completed.
* The City reserves the right to verify, through independent appraisal, if a estimate is
complete and reasonable.
Permitting and Safety
All work conducted by the contractor and its representative shall conform to current applicable
California Occupational Safety and Health Administration (CAL-OSHA) laws and regulations.
Contractor shall maintain safety certifications and provide city with copies of training records.
All materials and labor must comply with current NEC standards. The Contractor shall strictly
comply with all National Fire Protection Association (NFPA) 70E Arc Flash requirements and
Lock-Out/Tag-Out (LOTO) standards.
The Contractor must obtain all required permits through the City of Ventura Permit Services
Department online portal.
Emergency Response
The Contractor shall respond to all requests for repairs or unscheduled emergency repairs as
required, 24 hours per day, 365 days per year, including holidays. The Contractor must be on-
site and able to initiate repairs within 1 hour of the initial communication from the City.

Request for Proposal No. P-130000865
On-Call Electrical Services
The Contractor is to provide a specified representative and should the phone numbers or
contact persons change during the term of the contract those changes shall be provided to the
City.
Parts
Parts supplied by the Contractor for equipment covered under this contract shall be as
recommended by the respective equipment's manufacturer or an acceptable equivalent.
Invoicing/Billing
Invoicing for services rendered are required for proper payment. The Purchase Order Number
and work completed must be identified on the invoice.
Accident Reporting
Contractor shall immediately notify the City of any accident, regardless of whether or not injury
or damage is evident, involving the contractor's staff, vehicles, or equipment while on the work
site. Contractor shall take photo documentation of damage and immediately report to
appropriate City contact. Contractor shall document any damage that exists before the onset
of work. The Contractor shall take photographs of existing damage and report to appropriate
City contact prior to commencing any work. Any damage caused as a result of the
Contractor's actions shall be the sole responsibility of the Contractor to repair or pay in full for
damages.
Clean Up
The contractor's operations for the storage and preparation of materials shall be limited to a
designated area by the City Representative. Contractor shall remove all debris generated as
work progresses. The street, parkway, and private property shall be kept clear of debris at all
times. It shall be the responsibility of the contractor to dispose of all waste debris generated by
the contractor.
All debris from operations shall be cleaned up each day before the work crew leaves the site.
Areas are to be left in a condition equal to or better than that which existed prior to the
commencement of tree operations.
Record Keeping
Contractor shall maintain and provide records and/or associated drawings of all repairs done to
any City system.
Warranty Standards

Request for Proposal No. P-130000865
On-Call Electrical Services
The Contractor shall provide a minimum one (1) year warranty on all labor and materials from
the date of final acceptance by the City. Any defects in workmanship or material failures
discovered within the warranty period shall be repaired or replaced by the Contractor at no
additional cost to the City.
2.4 Cost Proposal
Prevailing Wage Hourly Prevailing Wage Overtime
Job Classification
Rate Hourly Rate
Laborer (Entry Level)
Laborer (Experienced)
Journeyman
Supervisor
Foreman
Tradesman
Other
Minimum Trip Charge (Hourly Rate)
Material Markup (%)
Emergency Service Fee

Request for Proposal No. P-130000865
On-Call Electrical Services
3. PROPOSALS
3.1 Evaluation of Proposals
All proposals received by the deadline will undergo an evaluation process conducted by City
staff. They will be reviewed to determine whether they meet the requirements of this RFP. The
City will consider the following factors in the evaluation process and will render a decision based
on the perceived best fit and best value for the engagement. The proposals will be evaluated in
the following areas:
Scoring Component % of Score
Contractor Capability
Qualification and experience of staff, quantity and types of
2. equipment, experience in the water construction services. 30%
Emergency Response time.
Reference Evaluation
Quantity and quality of work previously performed for similar
3. projects, including names and contact information from previous 30%
employers.
Cost of Service
An evaluation of the contractor's fee schedule, the lowest proposed
4. cost is a significant factor, but not the sole criterion for contract 30%
award.
Quality and Completeness of Proposal
Relevance and conciseness of request for proposal and statement
5. 10%
of qualifications.
Total Possible Score 100%
3.2 Proposal Format and Requirements
Your proposal should specifically address the following topics in the same order as presented.
Please refrain from submitting general marketing materials which do not explicitly serve this
purpose. The Proposal shall be signed by an individual or individuals authorized to execute legal
documents on behalf of the Respondent.
A. Cover Letter of Interest
Introducing your firm, including the principal place of business and the name, phone
number, email address, and address of your contact person. The cover letter shall be