Town Hall Shell Space Build-Out Design RFQ

409 Landing View Dr. Wendell, NC 27591
Telephone: (919) 365-4450 www.townofwendellnc.gov
Town of Wendell
Request for Qualifications
Town Hall Shell Space Build-Out Design
RFQ# 677-TM26-09
Information related to this solicitation, including any addenda, will be posted to the North Carolina
electronic Vendor Portal (eVP) at https://evp.nc.gov/solicitations/.
Provided below is a list of the anticipated schedule of events related to this solicitation. The Town
of Wendell reserves the right to modify and/or adjust this schedule to meet the needs of the project.
All times shown are Eastern Time (ET):
RFQ Process Summary Date and time
RFQ Advertisement Date 6/09/2026
Pre-Submittal Conference (if applicable) N/A
Deadline for Questions 6/19/2026 by 5:00 PM
Town Response to Questions 6/23/2026
(anticipated)
Submittal Due Date and Time 6/29/2026 by 3:00 PM
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Contents
Project Purpose and Background ............................................................................................................ 3
Scope of Work ........................................................................................................................................ 3
General Requirements and Deliverables ................................................................................................. 3
Proposal Submittal Requirements ........................................................................................................... 4
Questions .............................................................................................................................................. 4
Proposal Submittal Format and Contents ................................................................................................ 4
Proposal Format ................................................................................................................................. 5
Proposal Content ................................................................................................................................ 5
Evaluation Method ................................................................................................................................. 6
Evaluation Criteria .............................................................................................................................. 6
Criteria............................................................................................................................................ 7
(a) ................................................................................................................................................... 7
Weight ............................................................................................................................................ 7
(b) ................................................................................................................................................... 7
Score (0-3) ...................................................................................................................................... 7
(a) x (b) ............................................................................................................................................ 7
Weighted Score ............................................................................................................................... 7
Final Score ...................................................................................................................................... 7
Selection Procedures .......................................................................................................................... 7
Minimum Requirements for Contract Execution ...................................................................................... 8
Negotiating with Offerors ........................................................................................................................ 8
Responsibility for Costs .......................................................................................................................... 8
Public Records and Submitted Proposals from the Consultant ................................................................ 8
Minimum Engineering Credentials ........................................................................................................... 9
Consultant Qualifications ....................................................................................................................... 9
Conflict of Interest Statement ................................................................................................................. 9
Changes in Personnel ........................................................................................................................... 10
Execution of Proposal ........................................................................................................................... 11
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Project Purpose and Background
The Town of Wendell is soliciting statements of qualification from professional design consulting firms to
provide architectural and engineering services for the build-out of the shell space on the second floor of
Town Hall, located at 409 Landing View Drive, Wendell, NC 27591. The selected firm will be responsible for
designing construction drawings, preparing bid documents, and providing construction administration
services.
The design for the existing Town Hall facility was completed by the architectural firm Gensler in 2021, with
construction completed in 2023. Funds for design are allocated in the FY 2027 budget, and construction is
anticipated in FY 2028. Floor plans for both the first and second floors are included with this RFQ. A
complete set of architectural drawings will be provided for the selected firm.
See the project page at: https://town-wendell-nc-cleardoc.cleargov.com/22062/114640/cip-project-
request
Scope of Work
The goal of this project is to create office space, meeting space, and storage space within the unfinished
shell space of Town Hall while maintaining access to the electrical room and mechanical chase. The
selected firm will meet with Town staff to get an understanding of the space needs and then utilize this
information to provide options for maximizing the shell space to the Town for consideration and approval.
The firm will then take the approved conceptual design to complete bid-ready construction drawings for
permitting and construction.
The project will include, but will not be limited to, the following:
* Produce conceptual layout(s) for review and approval by Town staff
* Produce final construction drawings and specifications
* Provide preliminary construction cost estimates
* Bidding
* Construction administration
General Requirements and Deliverables
* All technical memoranda, reports, and certifications shall be submitted in electronic form to
Wendell in Windows-compatible format (including both .pdf and Microsoft Office Word formats).
All plans shall be delivered to the Town in CAD-generated drawings and shall be provided on
electronic media downloadable onto AutoCAD-based systems compatible with the Town's current
AutoCAD version.
* Wendell seeks to design projects that are cost-effective and functional, high performing in energy
and water use, examining options for increasing efficiency during the design phase, using lifecycle
cost analysis. The outcome should be a building and/or areas and projects that are functional for
their intended use, are durable, add value for occupants and citizens, and utilize cost-effective
techniques and equipment. The selected Consultant should be prepared to assist the Town in
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making decisions that deliver the best results for the life of the building/infrastructure/equipment
and their related systems.
* The selected Consultants shall be experienced with current State and Federal accessibility code
requirements and have the ability to implement design solutions to resolve the various types of
barriers in these facilities.
* The Town invites and encourages participation in this procurement process by minority or women-
owned business enterprises (MWBE) in accordance with North Carolina General Statute 143-48.
Proposal Submittal Requirements
Electronic responses ONLY will be accepted through the NC eVP website. Interested parties must be logged
in to submit proposals electronically. Registration information is available at NC Electronic Vendor Portal
(eVP). Proposals must be clearly marked with the name of the submitting company, the RFQ number and
RFQ title (Your Company Name 677-TM26-09 RFQ Name). Proposers must submit one (1) electronic
version, submitted as a viewable and printable Adobe Portable Document File (PDF).
RFQ Responses must be received no later than 3:00 P.M., Eastern Standard Time (EST) on June 29,
2026.
Any submittals received after the deadline by any delivery method will not be considered or evaluated.
Questions
Questions regarding the RFQ shall be submitted in writing to Jeffery Brown via email to:
jbrown@townofwendellnc.gov no later than 5:00 P.M. Eastern Standard Time (EST), on June 19, 2026.
Indicate the RFQ name in the subject heading of the email.
Only emailed questions will be addressed and answered. The issuance of such written responses is the
only official method by which interpretation, clarification, or additional information will be given by the
Town. Only requests answered by formal written responses will be binding. Oral and other interpretations
or clarifications will be without legal effect. No information, instruction or advice provided orally or
informally by any Town personnel, whether made in response to a question or otherwise in connection
with this RFQ, shall be considered authoritative or binding. No personal inquiry or marketing meetings will
be conducted or allowed. Respondents shall be entitled to rely only on written material contained in an
Addendum to this RFQ.
An addendum will be released with answers to any submitted questions and will be posted to the NC eVP
website.
Proposal Submittal Format and Contents
The instructions below provide guidance and information for respondents to prepare and submit concise
responses to this RFQ. The purpose is to establish the format and contents of the proposal so that
responses are complete, contain all essential information, and can be easily evaluated.
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Proposal Format
Proposals should be presented in a well-organized and concise manner. The qualifications proposal
should be no longer than 30 pages in length. Covers, resumes, Certificates of Insurance, and tabs will not
be counted towards the page limit. The Town may reject as non-responsive at its sole discretion any
submittal that does not provide complete and/or adequate responses or departs in any substantial way
from the required format.
Proposal Content
The following items must be addressed in the submission:
1. Introductory Letter: Respondents shall submit a clear and concise response identifying the
following information:
a. Name of the Firm
b. Primary contact person working on the Town's behalf and their contact information
c. The Firm's contact information
d. Why the Town should select the Firm for this work
e. Acknowledgement of any RFQ Addenda (if applicable)
2. Qualifications and Experience: Respondents shall submit the following information to demonstrate
their experience and qualifications:
a. Provide relevant experience illustrating similar projects or work related to the technical
aspects and/or processes outlined in the above scope of work. Include sub-consultants' (if
applicable) capabilities as related to the scope of work. Cite specific projects of a similar
nature to the submitting scope and list contact information for each project cited. If
Respondent is teaming with other qualified firms, including sub-consultants, ensure the
cited examples include previous collaborations.
3. Project Approach and Schedule: A detailed description of how the Firm proposes to approach this
project. Include sufficient discussion of proposed methodologies, techniques, and procedures for
each work item and their related timelines. Indicate any new and/or innovative methods that can
be applied to this project that the Firm has applied in prior projects while performing similar work.
Provide a breakdown and description of tasks assigned to each project team member. Describe
the hierarchy of project management. Provide suggestions for any additional services which may
enhance the value and/or affect the overall economy and effectiveness of the project.
4. Project Team(s): Provide an organization chart of the project team specifying the dedicated project
manager, key personnel, and sub-consultants assigned to the team and the availability of backup
personnel that will support this project. Include resumes with a brief summary identifying roles and
responsibilities and general qualifications (i.e., professional registrations, certifications, and/or
licenses) of each team member, including sub-consultants and disciplines appropriate to the
project, as well as education and availability of work, and experience. Please do not list Firm staff
who are not directly working on this project team. If more than one project manager or team is
desired, please include this information and describe why this is necessary and how each team
will interact with the Town.
5. Example Projects with References: Provide a minimum of three (3) references related to similar
publicly funded projects or scopes. Include the name of each project, a brief description, and the
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primary contact information of the reference that will be used by the Town to obtain information
about the project team's performance. References should be from three (3) separate clients; any
one client can only be used as one reference, even if the proposer had multiple projects with the
same client.
6. Identification of Lawsuits and Administrative Claims or Fines: Consultants must identify all
lawsuits, administrative claims, or fine proceedings the Consultant has been a party to in the past
five (5) years. Include any fines levied by any governmental unit relating to the proposed work in
this RFQ, such as fines from the EEOC, Department of Labor, or other units of government.
7. Cost Proposal: This solicitation is being issued in accordance with NCGS 143-64.31, otherwise
known as the Mini-Brooks Act, and therefore, price cannot and will not be a determining factor in
the selection of the successful contractor. Provide unit labor rates, incidentals, and percentage
markup on non-labor items for the project team members identified in the proposal. One copy of
the unit rates for all proposed project personnel should be uploaded to the NC eVP website
with the Statement of Qualifications submission as a separate PDF file.
Evaluation Method
Evaluation Criteria
All proposals will be evaluated based on the following criteria. Criteria shown under each of the four (4)
considerations are to be addressed in the SOQ:
1. Firms Qualifications and Experience: The Firm's experience in similar work as listed in the scope of
services and the record of successful results of that work period consideration will be given to the
Firm's capacity to take on additional work, demonstrate understanding of the Town's goals and
purposes of this project, specific management approach, how well the Firm's organization
structure shows sufficient depth of its present workload, approach to managing the Town's budget
and time, and the Firm's ability to offer the breadth and quality of services required for this project.
2. Project Approach and Understanding: The proposed approach for performing the work for this
project demonstrates the ability to deliver high-quality results and understanding of the scope of
work for this project and project deliverables. Ideas that are innovative, cost-effective, or
demonstrate overall improvements that are feasible for the project will be given weight.
3. Experience of the Personnel Assigned to this Project Team: A Firm provides the resources, but the
individuals assigned to a project are how the job gets done. The Town will give considerable weight
to the individual qualifications of the project team members who will be assigned to do a majority
of the work on the project. Consideration will include the project manager's individual
qualifications, experience, and location, with which key personnel will be assigned to the project,
and any sub-consultants' individual experience, qualifications and location.
4. Example Projects with References.
Quality and relevance of listed projects within the last five (5) years with involvement of the
proposed staff.
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(a) x (b)
(a) (b)
Criteria Weighted
Weight Score (0-3)
Score
20%
Firms Qualifications and Experience
30%
Project Approach & Understanding
Assigned Project Team Experience &
30%
Qualifications
20%
Example Projects with References
Final Score
Score Points
0- Missing or Does Not Meet Expectation 2- Meets Expectation
1- Partially Meets Expectation 3- Exceeds Expectation
Selection Procedures
The Town will review the proposals and all the information provided in the submittal packages. A selection
committee comprised of Town staff will be convened to review the proposal packages. Respondents that
are deemed competitive by the Town may be asked to attend an interview and should make themselves
available for a presentation of their proposal to the selection committee. Each Firm will be responsible for
all costs (e.g., travel and presentation materials) related to the presentation.
The selected Firms will be notified by the Town and will enter into contract negotiations for receiving this
work. If no agreement can be reached with the selected Consultants, the Town will negotiate with the next
qualified Firm.
The Town reserves the right to reject any and/or all proposals, to waive any and all informalities and/or
irregularities, if it is deemed to be in the Town's best interests to do so. The Town reserves the right to accept
or reject any or all the items in the proposal, and to award the contract in whole or in part and/or negotiate
any or all items with individual firms if it is deemed in the Town's best interest. Moreover, the Town reserves
the right to make no selection if proposals are deemed not in the best interest of the Town.
The Town also reserves the right to delay the award of a contract or not award a contract.
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Minimum Requirements for Contract Execution
All proposal packages and materials submitted hereunder become the exclusive property of the Town.
This request for qualifications is neither a contractual offer nor a commitment to purchase services. The
Town assumes no contractual obligation as a result of the issuance of this request, the preparation or
submission of a qualification statement by a Consultant, the evaluation of statements, or final selection.
All submissions may be kept by the Town and may be disclosed to third parties at the Town's discretion.
Negotiating with Offerors
A professional services agreement will be negotiated with the selected Consultant based on the proposed
scope of work, deliverables, project schedule, fee schedule, and project team as outlined in their
proposal.
The Town reserves the right to award a contract, based on initial offers received from Consultants without
discussion and without conducting further negotiations. The Town may also, at its sole discretion, have
discussions with Consultants and the Town may enter into negotiations separately with such Consultants.
The Town shall not be deemed to have finally selected a Consultant until the contract has been
successfully negotiated and signed by all parties.
Responsibility for Costs
The Consultants shall be fully responsible for all costs incurred in the development and submission of this
submittal. Submittal documents should be prepared simply and economically, providing a straightforward
and concise description of the Consultants' capabilities to satisfy the requirements of their request.
Emphasis should be placed on the completeness and clarity of content. Selected Consultants may be
asked to present in person the substance of their response to the Town staff if necessary. All costs of such
presentations shall be borne solely by the Consultant.
Public Records and Submitted Proposals from the Consultant
Records received by the Town in response to a bid solicitation or a request for proposals are public records
and subject to public inspection and copying. Some bid records are public as soon as received by the
Town, others become public at bid opening, and others at bid award.
The Public Records Law (N.C.G.S. 132-1 et seq.) authorizes the Town to withhold from public inspection
and copying legitimate and properly marked "trade secrets" if a record meets all of the following
conditions:
1. It is a "trade secret" as defined in G.S. 66-152(3);
2. It is the property of a private person as defined in G.S. 66-152(2);
3. It is disclosed or furnished to the Town in connection with a bid or proposal;
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4. It is marked as "confidential" or as a "trade secret" at the time of its initial disclosure to the Town,
then the Town may withhold that particular trade secret from a public record inspection request.
If as a part of the Consultants' bid or proposal, Consultant submits to the Town any record, or portion of a
record, that the Consultant considers to be a "trade secret" meeting the definition contained in G.S. 66-
152 (2), the Consultant shall clearly mark the particular record, or portion of the record, that meets the
definition of trade secret as TRADE SECRET or CONFIDENTIAL TRADE SECRET. In the event the Town
receives a public records request for records the Consultant designates as trade secret, the Town will
notify the Consultant and give the Consultant the opportunity to, within one week of such notification,
confirm in writing that the specific record, or portion of record, that the Consultant designated as trade
secret meets their requirements of the general statute, and the reasons for and to indemnify the Town in
the event a challenge is brought for their withholding of a record based on Consultant having designated a
trade secret. The Town will only withhold the record if both conditions have been fulfilled to the Town's
satisfaction.
Minimum Engineering Credentials
Licensure is required for professional engineers, architects, landscape architects, and other professional
services. The architects and engineers performing the work must be licensed architects or professional
engineers in the state of North Carolina and must have good ethical and professional standing. Any
Consultant proposing to use corporate subsidiaries or sub-consultants must include a statement that
these companies will be properly licensed in like fashion. It will be the responsibility of the prime
Consultant to verify licenses of any corporate subsidiary or sub-consultant prior to contract negotiations.
Consultant Qualifications
Consultants shall be required to submit evidence that they have relevant experience and have previously
delivered services similar to those required.
Consultants may additionally be required to show that they have satisfactorily performed similar work in
the past and that no claims of any kind are pending against such work period no submittal will be accepted
from any contractor or Consultant who is engaged in any work which would impair their ability to perform
for finance this work or from any Consultant with outstanding claims pending for work of a similar nature,
either completed or in progress. No submittal will be accepted from, nor will a contract be awarded to, any
Consultant who is in arrears to the Town upon any debt or contract, or who is in default, as surety or
otherwise, upon any obligation to the Town, or is deemed to be irresponsible or unreliable by the Town.
The Consultant must have the financial ability to undertake the work and assume professional liability. The
Firm must have an adequate accounting system to identify costs chargeable to the project.
Conflict of Interest Statement
By submission of a response, the Consultant agrees that at the time of submittal it has no interest
(including financial benefit, commission finder's fee or any other remuneration) and shall not acquire any
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interest, either direct or indirect, that would conflict in any manner or degree with the performance of the
Consultant's services, and will not benefit from an award resulting in a conflict of interest. A conflict of
interest shall include holding or retaining membership, or employment, on a board, elected office,
department, division or bureau, or committee sanctioned by and/or governed by the Town. Consultants
shall identify any interests and the individuals involved, on separate paper with their response, and shall
understand that the Town, in consultation with legal counsel, may reject their proposal.
Changes in Personnel
Changes to personnel on project teams, particularly a project manager, are to be avoided wherever
possible. If, during the contract negotiation phase, the Consultant requests to make a change to any
personnel listed within the Consultant's submitted proposal, the request to the Town must be made in
writing and detailing the proposed replacement personnel, resume, and reasons as to why the proposed
replacement is needed. The Town will consider the request and may or may not accept the new personnel
changes. If the Town denies the Consultant's request for a change in personnel, the Consultant will be
required to confirm in writing that the personnel submitted within the Consultant's original proposal will
perform the work, or the Town will no longer consider the Consultant as the best qualified Firm, and may
enter into contract negotiations with the next most qualified Consultant.
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