RFQ: Design-Build services, Troy Police Department

City of Troy, Ohio RFQ/P Police Station
CITY OF TROY, OHIO
REQUEST FOR QUALIFICATIONS AND
PROPOSALS (RFQ/RFP)
Design Build (DB)
Project: Police Station Renovation
Estimated Construction Cost: $2,500,000
City of Troy Ohio
Ms. Charlotte Colley
Assistant Public Service Director
100 S Market Street
Troy, Ohio 45373
1

City of Troy, Ohio RFQ/P Police Station
1. Introduction
The City of Troy, Ohio ("City") is requesting Statements of Qualifications and Proposals from
qualified Design Build firms to provide Design Build (DB) services for the Police Station
Renovation project.
The goal is to select a qualified firm that will provide both preconstruction and
construction phase services, including development of a Guaranteed Maximum Price (GMP).
The City intends to utilize a qualificationsbased selection process combined with a fee
proposal in a single solicitation to streamline procurement for the Police Station Renovation
project as directed by Ohio Revised Code for projects less than $4 million.
This procurement is conducted consistently with the applicable provisions of the Ohio
Revised Code governing DB services for public entities.
2. Project Description
The City intends to undertake improvements associated with the Police Station Renovation
project. The project includes the renovation of existing facilities. The anticipated
construction budget is approximately $2,500,000. The scope of this project includes
renovation of the men's and women's locker rooms including associated HVAC, lighting,
controls, and plumbing. It will also include the replacement of windows on the first and
second floor of the building, including window film and ballistic glass on the first floor.
The City expects to achieve the following goals and objectives by entering into an agreement
with the selected firm:
* Provide better working conditions within the facility
* Improve facility environmental conditions
* Reduce energy and operating costs
* Improve maintenance and operation of the facility
* Improve facility safety
3. Scope of Design Build Services
The selected design builder will provide services in two phases: PreConstruction and
CPorensCtrouncsttiorun.c tion Services:
* Design Services
* Cost estimating during design
* Constructability review
* Value engineering
* Schedule development
* Develop bid packages for City approval
2

City of Troy, Ohio RFQ/P Police Station
* Evaluate subcontractor bids
* Identification of longlead materials
Construction Phase Services:
* Establishment of a Guaranteed Maximum Price (GMP)
* Competitive bidding of subcontractor trade
* Construction management and coordination
* Budget and schedule control
* Safety management
* Monthly reporting
* Project closeout administration
4. Mandatory Pre-Proposal Meeting
mandatory
A preproposal meeting will be held on Thursday, June 18 at 2:00 PM at the
City of Troy Police Department, 124 E Main St, Troy, OH 45373.
5. Selection Timeline
The following process will be used to select the preferred firm:
Advertisement June 10, 2026
Issuance of RFQ/RFP June 10, 2026
Mandatory PreProposal Meeting June 18, 2026
RFQ/RFP Due July 7, 2026
Selection of Design Build Firm August 7, 2026
6. Submission Requirements
Respao) ndFiinrgm f iPrmrosf islhea ll submit the following information.
*
*
Firm name, corporate address, and local address.
*
Main contact person with full contact information.
Provide information specifying legal business classification, state of
*
incorporation, audited annual report, and summary of financial strength.
*
Safety Record - Provide EMR rating and safety program summary.
*
Provide bonding capacity and financial stability.
Provide evidence that prior to award of contract the provider shall be able to
provide a 100% project value performance bond for its faithful performance of
*
installation of the entire project contemplated by the respondent firm.
Provide a copy of the most recent audited annual report for your firm.
3

City of Troy, Ohio RFQ/P Police Station
*
Provide evidence of applicable insurance in types and amounts that are
commercially reasonable and appropriate with minimum coverages and limits
as follows:
Worker's Compensation (statutorily imposed minimum limits)
Commercial General Liability ($2M single occurrence / $4M annual
aggregate)
Automobile Liability ($1M annual aggregate)
Professional Liability ($2M per claim / $2M annual aggregate)
* State the type of Agreement the Design/Build firm prefers to use for this
project (AIA, etc.).
Relevant Experience
b) - Provide at least three, local, Ohio city/county facility
*
projects that are similar in scope.
Firms must submit similar city/county projects (not water or wastewater)
.
completed by the respondent firm in Ohio that are representative of the scope
and financial scope of the Police Station Renovation project
c) Project Team
* Concise resumes of project team members including education, past project
experience, and any other pertinent information. Provide specific team member
roles and responsibilities and experience with Ohio municipal customers.
* Project team should include multiple Ohiolicensed professional architect
and/or engineers that are either directly employed or subcontracted by the
Design/Builder. Responding firm shall provide copies of Ohio professional
architecture and/or engineering licenses upon City's request.
* Provide an organizational chart that illustrates the structure and roles of your
project team members.
Project Approach
d) - Describe how the firm will manage cost, schedule, and
collaboration during design.
* Approach to work including percentage of selfperformance. The City wishes to
receive cost effective and best value subcontracting quotes. As such, self
performance should be limited by the firm.
* Firm's ability to implement the project in an expeditious manner.
* Plan for anticipated procurement difficulties based on the presented scope of
work.
* Work plan for personnel impacted by the project including temporary facilities
or arrangements.
* Plan for additional considerations which may include technical design, technical
approach, quality of proposed personnel and management plan.
* Approach with delivery of a GMP during the designbuild process. Anticipated
time allowed from contract signature to presentation of the GMP will be a
maximum of (80) calendar days.
4

City of Troy, Ohio RFQ/P Police Station
* Approach to subcontractor bidding process, including Design/Builder's
anticipated involvement with the City to review selected subcontractors.
* Note: this building resides within the City of Troy Downtown Historic District
and part of the Design/Builder's responsibility will be to obtain approval for the
final window design package by the City of Troy Planning Department.
Fee Proposal
e) - Provide the following (percentages should be based on the hard
costs of the project, including materials, subcontracting labor and selfperformed
installation labor. Provide a statement of the basis for hard costs including any
*
considerations for cost multipliers or discounts):
o
Preconstruction fee (including design services) represented as a percentage.
o
Project Development
*
Design Engineering
o
Designbuild services fee represented as a percentage.
o
Overhead
o
Profit
*
Other fees
o
General conditions represented as a lump sum.
o
Project Management
o
Permits
o
Performance Bond
o
Payment Bond/Insurance
o
Commissioning
o
Training
o
Warranty Service
o
Site Logistics
*
Safety
Contingency cost represented as a percentage.
7. Evaluation Criteria
Proposals will be evaluated baseRde oqnu tehset ffoolrlo Qwuianlgi:f ications
Requirement Ranking
Qualification and Experience 25%
Relevant Project Experience 25%
Project Team 15%
Request for Proposal
Project Approach 15%
Total 100%
Fee Proposal 20%
5

City of Troy, Ohio RFQ/P Police Station
8. Proposal Submission
To be considered, firms must submit a complete and thorough response to this RFQ/RFP.
All information requested must be submitted and organized in the format requested.
Failure to submit all information as requested may result in the requester requiring
immediate submission of the missing information and/or elimination of the respondent
firm from consideration. Emphasis should be placed on completeness and clarity of content.
A Statement of Qualifications including a separate sealed proposal must be submitted at the
address below on or before 12:00 PM local time on July 7, 2026. Late submissions may not
be considered. Electronic submissions are acceptable.
City of Troy Ohio
Ms. Charlotte Colley
Assistant Public Service Director
100 S Market Street
Troy, Ohio 45373
charlotte.colley@troyohio.gov
9373351725
All contacts and communication regarding the proposal should be with the abovenamed
individual only. Firms contacting other City Staff or Officials may be disqualified for doing
so.
During evaluation, the City reserves the right, where it may serve the City's best interest, to
request additional information or clarification from firms, or to allow corrections of errors
or omissions. Oral interviews may be conducted by the City for firms with complete
submittals that are shortlisted.
Submission of a proposal indicates acceptance by the firm of the conditions contained in the
proposal documents. There is no expressed or implied intent or obligation for the City to
reimburse responding firms for any expenses incurred in preparing proposals. The City
reserves the right to reject any or all proposals in whole or in part.
9. Disclaimer
1. The City reserves the right to reject any and all submittals for failure to meet the
requirements contained herein, to waive any technicalities, and to select the
submittal which, in the City's sole judgment, best meets the requirements of the
project.
2. The City reserves the right to make an award without further discussion of the
proposal submitted. Firms should not rely upon the opportunity to alter their
qualifications during discussions. The City shall not be bound or in any way
obligated until both parties have executed a contract. The City also reserves the
right to delay contract award and/or not to make a contract award.
6

City of Troy, Ohio RFQ/P Police Station
3. The City further reserves the right to make such investigation as it deems necessary
to determine the ability of firms to furnish the required services, and firms shall
furnish all such information for this purpose as the City may request.
4. Firms must specifically identify any portions of their submittals deemed to contain
confidential/proprietary information or trade secrets. Those portions must be
readily separable from the balance of the proposal. Firms may be required to justify
why the City of Troy should not, upon written request, disclose such materials.
7

City of Troy, Ohio RFQ/P Police Station
Attachment "A"
Price Proposal Form
This Form shall be submitted with the Proposal.
PRECONSTRUCTION FEE
Provide the lump sum price for providing all labor, materials, equipment, and services
necessary to complete the work described herein.
Item Price
Preliminary Services Fee, including Preliminary Design services: $_________________
CONSTRUCTION FEES
Item Price
Design Services Fee (to the extent not included in the Preliminary Services Fee) $___________________
DesignBuild Services Fee: _____% of the Cost of the Work
General Conditions:* $__________ per month
Contingency: ______% of the Cost of the Work
* Attach a separate itemized breakdown of all items comprised in the General Conditions
(Itemized General Conditions). Any costs not listed in such Itemized General Conditions will
be assumed to be included in the DesignBuild Services Fee.
8

Design Criteria
Project Manual
DATE: June 10, 2026
City of Troy Police Department
Basement Renovation
& Window Replacement
124 E. Main St. Troy, OH 45373
PROJECT NUMBER: 4425.00

This page intentionally left blank