The Supply & Delivery of Bulk Motor Oil

June 4, 2026
Dear Sir/Madam:
Subject: Sealed Bid No. 26-00119-ACAC - The Supply and Delivery of Bulk Motor Oil
Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through its Electronic
Procurement System (ePS) website for The Supply and Delivery of Bulk Motor Oil (hereinafter called ("the
Work) as outlined in the Contract Documents until Thursday, July 2, 2026 at 9:00AM, at which time the bids
will be made public and read aloud.
The contract duration is 365 calendar days from the notice to proceed.
The "Work" includes but is not limited to: The Supply and Delivery of an Estimated 63,300 Gallons of
15W-40 Bulk Motor Oil to Ten SEPTA Locations for One Year.
A pre-bid meeting (attendance not mandatory) will be held on Thursday, June 11, 2026 at 9:00AM. A
representative of your company should join to discuss the proposed work with representatives of SEPTA.
If you would like to call or log in for the Prebid Meeting or Bid Opening, the information is listed below:
Prebid Meeting Information:
Join: https://teams.microsoft.com/meet/281710566114875?p=7CG6EERkSnFKxO0FVQ
Meeting ID: 281 710 566 114 875
Passcode: Yx3TT9HK
Dial in by phone
+1 312-593-1554,,378017173# United States, Chicago
Find a local number
Phone conference ID: 378 017 173#
For organizers: Meeting options | Reset dial-in PIN
Bid Opening Information:
Join: https://teams.microsoft.com/meet/291113555306298?p=30RrXnriNVe10sYNYk
Meeting ID: 291 113 555 306 298
Passcode: Ve7QK736
Dial in by phone
+1 312-593-1554,,973129934# United States, Chicago
Find a local number
Phone conference ID: 973 129 934#
For organizers: Meeting options | Reset dial-in PIN
___________________________________________________________
All questions must be submitted by Thursday, June 18, 2026 at 4:30PM to be guaranteed an
answer.
Any inquiries regarding this bid and any request for change, modification, or clarification of any aspect of these
Contract Documents must be made in writing to SEPTA at least eight (8) calendar days prior to bid opening in order
for consideration to be given by SEPTA to affect a change in the Contract Documents.
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Any inquiries regarding this bid must be directed to Carolyn Cotton of the Procurement, Supply Chain and DBE
Division at cCotton@SEPTA.org or (215) 580-7599. A change, modification, or clarification to the Contract
Documents can only by affected by a written Addendum issued by SEPTA via our ePS.
All bids must be submitted through SEPTA's Electronic Procurement System (EPS). Mailed or hand delivered
bids will be rejected. The Bid will be opened electronically on the scheduled time and date and will be secure and
unreadable by SEPTA until that time. Attendance at the Bid Opening meeting is not mandatory.
No bid will be opened and considered that is submitted later than the time specified.
SEPTA retains the right to reject any and all bids, as determined to be in the best interest of SEPTA.
Each bid submitted shall remain firm for at least ninety (90) days from the date of the Bid Opening and may not
be withdrawn in whole or in part during that time. By submitting a bid, the bidder certifies that the bid price is
held firm for that time and any extension thereof.
SEPTA, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4,
and Title 49,Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part
21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to
such Act, hereby notifies all bidders that it will affirmatively insure that in regard to any contract entered into
pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids
in response to this invitation, and will not be discriminated against on the grounds of race, sex, color, or national
origin in consideration for an award.
Contractor will be required to comply with all applicable Equal Employment Opportunity laws and regulations.
All bidders will be required to certify compliance with Executive Order 12549 (ineligible contractors).
Any contract issued as result of this solicitation is subject to a financial assistance contract between SEPTA and
U.S. Department of Transportation.
Sincerely,
Carolyn Cotton
Carolyn Cotton
Senior Contract Administrator
Procurement & Supply Chain Management
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