Harber Valley Drive Pipe Replacement and Oakcliff Catch Basins Restoration

Location:	Georgia
Posted:	Oct 3, 2025
Due:	Oct 29, 2025
Agency:	City of Doraville
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

Invitation to Bid, ITB 25-009
Mandatory Pre-Bid Conference
Wednesday, October 15th, 2025, at 11:00 a.m. EST.
Location: 2421 Van Fleet Circle, Suite 200, Doraville, GA 30360

BID DUE DATE and OPENING DATE:
Wednesday, October 29th, 2025, at 11 a.m. EST.
Bids shall only be accepted at the City Hall at:
Location: 2421 Van Fleet Circle, Suite 200, Doraville, GA 30360

Bids shall be accepted prior to the due date, but not later than the due date and time.
Bids shall be submitted in hard copy format (two originals) and one flash drive.
Any bid submitted in any other format (email, fax, mail, etc.) will not be accepted.

Attached Document :

ITB 25-009 - Harber Valley Drive Pipe Replacement and Oakcliff Catch Basins Restoration_10.3.25.2.pdf

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Invitation to Bid, No. 25-009

HARBER VALLEY DRIVE PIPE REPLACEMENT AND OAKCLIFF

CATCH BASIN RESTORATIONS

Release Date: October 3, 2025

MANDATORY PRE-BID MEETING:

October 15, 2025 at 11:00 a.m. EST

BID DUE DATE and OPENING DATE:

October 29, 2025 at 11:00 a.m EST

Bids shall only be accepted at the City Hall at:

2421 Van Fleet Circle, Suite 200, Doraville, GA, 30360

Bids shall be accepted prior to the due date, but not later than the due date and time.

Bids shall be submitted in hard copy format (one original) and one flash drive. Any

bid submitted in any other format (email, fax, mail, etc.) will not be accepted.

Instructions to Bidders:

1. All communications regarding this solicitation must be with the Public Works Director,

Chris LaFleur, Chris.LaFleur@Doravillega.us.

2. All questions or requests for clarification must be sent via e-mail only to

GABids2025@keckwood.com Questions are due no later than October 22, 2025. Questions

received after this date and time may not be answered.

3. Questions and clarifications will be answered in the form of an addendum. Any addenda,

schedule changes, and other important information regarding the solicitation related to

this solicitation will be posted on City website at www.Doravillega.us.

4. The City of Doraville reserves the right to reject all bids and to waive technicalities and

informalities, and to make an award in the best interest of the City of Doraville.

5. The City of Doraville is not responsible for any technical difficulties. It is highly

recommended that all potential contractors submit their quotes prior to the due date of this

solicitation.

CONTRACT FOR ITB 25-009

HARBER VALLEY DRIVE PIPE REPLACEMENT AND

OAKCLIFF CATCH BASIN RESTORATION PROJECT

This CONTRACT made and entered into this day of

, 2025 by and between

the City of Doraville, (Party of the First Part, hereinafter called the “City”), and -

Party of the Second Part, hereinafter called the “Service

Provider” or “Contractor”).

NOW THEREFORE, for and in consideration of the mutual promises and obligations

contained herein and under the conditions hereinafter set forth, the parties do hereby agree as

follows:

1. TERMS:

The services to be performed under this Contract shall commence upon the date stated in the

Notice to Proceed Letter. The contract period for this contract is 60 days from the date stated

in the Notice to Proceed Letter. Upon the completion of the full scope of work the contract

shall terminate absolutely and without further obligation as required by O.C.G.A. §36-60-13,

as amended, unless terminated earlier in accordance with the provisions of this Contract.

2. ATTACHMENTS:

The following documents are attached and are specifically incorporated herein by reference;

and, along with this Contract and the General Conditions attached as Exhibit A encompass

all of the Contract documents:

Exhibit A:

Exhibit B:

Exhibit C:

Exhibit D:

Exhibit E:

Exhibit F:

Exhibit G:

Exhibit H:

Exhibit I:

Exhibit J:

Exhibit K:

General Conditions.

Specifications and Scope of Work (ITB 25-009 reference herein).

Determination of Responsibility.

Bond Documents: Payment Bond, Performance Bond and Maintenance Bond.

Georgia Security and Immigration Compliance Affidavit.

Drug-Free Workplace.

Affidavit Verifying Status for Public Benefit Application.

References and Subcontractor Form.

Non-Collusion Affidavit.

Bid Schedule.

Construction Drawing Package – City of Doraville Public Works Department

Special Provisions

3. PERFORMANCE:

Service Provider agrees to furnish all skill and labor of every description necessary to carry

out perform, perform the services in accordance with the Contract Documents (the “Work”).

4. PRICE:

The City agrees to pay the Service Provider following receipt by the City of a detailed

invoice reflecting the actual work performed by the Service Provider, provided, however,

Service Provider guarantees that the maximum price for materials, labor, and expenses, shall

be the amount reflected in Exhibit K.

5. INDEMNIFICATION AND HOLD HARMLESS:

[See Section 13 of Exhibit A. --- General Conditions]

Service Provider further agrees to protect, defend, indemnify, and hold harmless the CITY,

its council members, officers, agents, and employees from and against any and all claims or

liability for compensation under the Worker’s Compensation Act arising out of injuries

sustained by any employee or subcontract of the Service Provider, as allowed under the law.

6. TERMINATION FOR CAUSE:

The City may terminate this Contract for cause upon ten (10) days prior written notice to the

Service Provider of the Service Provider’s default in the performance of any term of this

Contract. Such termination shall be without prejudice to any City’s rights or remedies

provided by law.

7. TERMINATION FOR CONVENIENCE:

The City may terminate this Contract for its convenience at any time upon 30 days written

notice to the Service Provider. In the event of the City’s termination of this Contract for

convenience, the Service Provider will be paid for those services actually performed.

Partially completed performance of the Contract will be compensated based upon a signed

statement of completion to be submitted by the Service Provider who shall itemize each

element of performance.

8. TERMINATION FOR FUND APPROPRIATION:

The City may unilaterally terminate this Contract due to lack of funding at any time by

written notice to the Service Provider. In the event of the City’s termination of this Contract

for fund appropriation, the Service Provider will be paid for those services actually

performed. Partially completed performance of the Contract will be compensated based upon

a signed statement of completion to be submitted by the Service Provider which shall itemize

each element of performance.

9. CONTRACT NOT TO DISCRIMINATE:

During the performance of this Contract, the Service Provider will not discriminate against

any employee or applicant for employment because of race, creed, color, sex, national

origin, age, or disability which does not preclude the applicant or employee from performing

the essential functions of the position. The Service Provider will also, in all solicitations or

advertisements for employees placed by qualified applicants, consider the same without

regard to race, creed, color, sex, national origin, age, or disability which does not preclude

the applicant from performing the essential functions of the job. The Service Provider will

cause the foregoing provisions to be inserted in all subcontracts for any work covered by this

Contract so that such provision will be binding upon each sub-service providers for standard

commercial supplies of raw materials.

10. ASSIGNMENT:

The Service Provider shall not sublet, assign, transfer, pledge, convey, sell or otherwise

dispose of the whole or any part of this Contract or his right, title, or interest therein to any

person, firm, or corporation without the previous consent of the City in writing.

11. WAIVER:

A waiver by either party of any breach of any provision, term, covenant, or condition of this

Contract shall not be deemed a waiver of any subsequent breach of the same or any other

provision, term, covenant, or condition.

12. SEVERABILITY:

The parties agree that each of the provisions included in this Contract is separate, distinct and

severable from the other and remaining provisions of this Contract and that the invalidity of

any Contract provision shall not affect the validity of any other provision or provisions of

this Contract.

13. GOVERNING LAW:

The parties agree that this Contract shall be governed and construed in accordance with the

laws of the State of Georgia. This Contract has been signed in DeKalb County, Georgia.

14. MERGER CLAUSE:

The parties agree that the terms of this Contract included the entire Contract between the

parties, and as such, shall exclusively bind the parties. No other representations, either oral or

written, may be used to contradict the terms of this Contract.

IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized

agents, have caused this CONTRACT to be signed, sealed and delivered.

Signatures on the following page.

SERVICE PROVIDER:

Signature

Print Name

Print Title

ATTEST:

Signature

Print Name

Print Title

Doraville, GEORGIA

By:

Chuck Atkinson

Interim City Manager

ATTEST:

Shanta Bingham

City Clerk

APPROVED AS TO FORM:

Cecil McLendon., City Attorney

Date

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Harber Valley Drive Pipe Replacement and Oakcliff Catch Basins Restoration

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