Lawrence Co Mat Rental Placement Services
| Location: | Pennsylvania |
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| Posted: | Feb 4, 2026 |
| Due: | Feb 19, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100065319 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
02/04/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100065319 |
Solicitation/Project Title: |
Lawrence Co. Mat rental/placement services | ||||
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Description: |
Procurement is for Lawrence Co. traction mat rental and placement services at their Maintenance Facility | ||||||
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Department Information |
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Department/Agency: |
Department of Transportation |
Delivery Location: |
1800 Wilmington Road New Castle Pa 16105 |
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County: |
Lawrence |
Duration: |
2 years |
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Contact Information |
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First Name: |
Lucy |
Last Name: |
Binotto |
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Phone Number: (XXX-XXX-XXXX) |
412-429-4878 |
Email: |
LBINOTTO@PA.GOV |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
02/04/26 | ||
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Solicitation Due Date: |
02/19/26 |
Solicitation Due Time: |
11:00 AM |
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Solicitation Opening Date: |
02/19/26 |
Solicitation Opening Time: |
11:30 AM |
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Opening Location: |
45 Thoms Run Road Bridgeville Pa 15017 | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
02/04/26 |
Attachment Preview
Invitation to Bid
PennDOT District 11-4 Mat rental/service
Statement of Work
I. GOVERNING SPECIFICATIONS
A. Purpose of the RFQ: To procure a Contractor for mat rental services for
the PennDOT Engineering District 11-4 at 1800 Wilmington Avenue, New
Castle, PA 16105, in Lawrence County. Tentative start date for services will
be March 2, 2026. This procurement has been set aside for bid and award
to small business only.
B. Concurrent contracts: PennDOT reserves the right to solicit IFB’s and award
work for additional contracts or Contractors, to run concurrently with this
contract, under different payment type structure such as lump sum and or
different units of measures.
C. Contractor qualification: This bid solicitation has been reserved for Small
Business Contracting. Only those Bidders certified as DGS Small businesses
through the Small Business Contracting Program may submit a bid for these
services.
D. Pre-Quote Meeting and Questions and Answers: There will be no pre-
quote meeting for this IFB. Site visit is suggested and permitted upon
request. All questions pertaining to Solicitation # must be made prior to
February 12, 2026 at 1:00 pm (EST). All questions and answers will be
posted to the Solicitation in eMarketplace for public viewing. Please send
you questions via email to Lucy Binotto at lbinotto@pa.gov or Tom Fiore at
tfiore@pa.gov.
E. Contract Term: The initial term of the resulting PO shall be 2 years from the
validity start date of the fully executed purchase order. The term may be
extended for an additional 3 – 1 yr periods at the department’s discretion
upon written notification of the awarded vendor. Should the Department
seek to exercise a contract renewal option, the vendor will be sent a
renewal notice at least 90 days prior to the end of each validity period. The
department reserves the right to extend any single term, upon written
notification to the vendor, of the resulting PO up to 90 days.
Page | 1
F. Subcontracting: If applicable, Contractor shall provide a subcontracting
plan for all subcontractors, including small and small diverse business
subcontractors, who will be assigned to the Project. Subcontractors under
this RFQ, do not need to be a qualified ITQ Contractor since the prime
contractor assumes responsibility for all services whether or not it provide
them directly. A Contractor cannot sub-contract more than 49% of the
services. Upon award of the contract resulting from this RFQ,
subcontractors included in the quote submission are deemed approved.
For each position to be subcontract provide:
1. Name of subcontractor:
2. Primary contact name and email:
3. Address of subcontractor:
4. Description of employees by job category assigned to this project and
5. Resumes (if appropriate and available)
Above information, if applicable must be included with the bid
submission.
G. Escalation: In the event the department chooses to exercise the renewal
term, the awarded vendor may receive an escalation of 2% over the bid
price from the initial term determined by the department.
H. Project Management:
1. The PennDOT Project Manager for this contract will be the County
Equipment Manager or their Designee. The County management may
change the PennDOT Project Manager as they deem necessary.
2. Within 24 hours after receiving notification of award the awarded
Contractor must submit, the Contractor Information Form. The
requested information must contain the name of the Contractor
representative, the Contractor’s Representative’s 24 hour-a-day cell
phone number and email address to nsebasovic@pa.gov.
3. Contractor Communications: Contractor will ensure a cell phone is
always available at the job site, as a means of communication with the
PennDOT Project Manager or designee.
4. Notification of Work and Project Mobilization:
a. The PennDOT Project Manager or designee will give notice of work
to the Contract Representative via email, phone or in person. Upon
the submission of the notice of work, the Contractor will have 10
Page | 2
days to deliver all requested mats and rags unless otherwise
approve by the PennDOT Project Manager or department designee.
Should the Contractor fail to mobilize and provide the requested
items within the prescribed time, the Contractor may be declared
in “Default” and their contract may be subject to cancellation as
prescribed in the Terms and Conditions for this IFB.
5. Project Kick-Off Meeting: The Project Kick-off Meeting will be
scheduled by the PennDOT Project Manager or designee and will occur
within 5 Business days after the Fully Executed Purchase Order is
delivered to the awarded Contractor. The Contractor’s Representative
designee must be present. The meeting will be held at the Allegheny
facility. Topics to be discussed include delivery, ordering procedures,
placement of mats and completion of forms.
6. Work Schedule:
a. Work associated with this project may be performed Monday
through Friday. The PennDOT Project Manager or designee may
authorize work on Saturday or Sunday, as necessary. No work shall
be scheduled to occur on the following holidays unless written
permission to do so is provided by the PennDOT Project Manager
or designee:
1. New Year’s Day
2. Dr. Martin Luther King Jr. Day
3. President’s Day
4. Memorial Day
5. Independence Day
6. Labor Day
7. Indigenous People’s Day
8. Veteran’s Day
9. Thanksgiving Day
10.Day after Thanksgiving Day
11.Christmas Day
The following Monday will be recognized as the day when no work
is to be scheduled for all holidays occurring on a Sunday, and the
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Friday before will be recognized as the day when no work is to be
scheduled for all holidays occurring on a Saturday.
I. General Requirements:
1. Contractor shall furnish and place clean mats bi-weekly. Indoor and
outdoor mats should provide generous coverage to contain and absorb
water. All mats should have either a non-slip vinyl or rubber backing
to keep matting in place over virtually any surface and prevent
potential slips and falls.
2. Contractor shall maintain all equipment in good condition, subject to
acceptance by PennDOT, prior to and during use in connection with
this contract.
J. Service Details:
1. Lawrence Co. PennDOT is bidding our mat rental and service for the
facility. Mats will be placed in office and equipment repair areas and
will be subject to heavy soiling, oils, greases and lubricants on a daily
basis. The Specification for this service are listed below. All RFQ
submissions for this procurement must be forward to email
lbinotto@pa.gov or for any questions pertaining to this IFB.
2. Initial Issue:
a. Mats – Black or gray rubber backed mats are to be placed
according to directed sizes in designated areas. Mats should be
durable material that has a textured top surface that provides an
aggressive scraping action in garage and maintenance office areas,
contain a generous coverage to contain and absorb water and have
a non slip-resistant surface for foot and wheeled access within
high-traffic environments over multiple surfaces and prevent
potential slips and falls. Clean and dry mats are to be replaced in
specified locations bi-weekly.
3. Laundering Services:
a. Pick Up’s and Drop Offs
i. The awarded Vendor shall choose the day of the week M-F
(7am – 3pm) to deliver and pick up mats. Vendor must arrive on
that same day every other week of the initial 2 years. Of the
contract, and every term thereafter. Vendor must bring back
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cleanly laundered mats to be delivered/changed/replaced only
once per week on a bi-weekly basis. Vendor must choose
alternate days of service when a PennDOT observed holiday falls
on the service day.
K. Estimated Quantities: All quantities are estimated and may not reflect
actual quantities. The estimated quantities are indicated on the IFB.
PennDOT reserves the right to award any or all of the Pay Items on the Cost
sheet.
L. Equipment: The awarded vendor shall provide all equipment necessary to
transport, launder, repair or alter any items being provided to the
department. The vendor shall incorporate all aspects of service and
delivery into the bi-weekly service of items. The initial issue of any item is
subject to inspection.
M. License and Certification Requirements: The awarded vendor shall be
responsible for any costs and obtaining any licenses or certifications needed
to rent, transport and launder items they are providing to the Department.
N. Property Damage: The Contractor shall repair or replace any of PennDOT’s
property, real or physical, or private property damaged during the
performance of their duties at no additional cost to PennDOT.
O. Reporting:
1. Confirmation of Services Reporting
a. A completed Confirmation of Service Form (Form OS-501) shall be
submitted by the Contractor to the PennDOT Project Manager or
designee, for review and verification, on a bi-weekly basis.
b. The PennDOT Project Manager or designee will notify the Contractor
if corrections are needed.
c. Each Form OS-501 shall be itemized, include sufficient detail, and
coordinate with the line items on the Purchase Order.
2. Reporting Forms Modifications: PennDOT reserves the right,
throughout the life of the contract, to make changes to Form OS-501,
including instructions, content, and all other requirements.
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