J065--Sterilizer Preventative Maintenance Services

Active

Contract Opportunity

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through the most current Federal Acquisition Circular. The most current Federal Acquisition Circular can be found at Acquisition.gov.

This solicitation is set-aside for Veteran-Owned Small Business (VOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34.0 million.

The FSC/PSC is J065 Maint/repair/rebuild Of Equipment- Medical, Dental, and Veterinary Equipment and Supplies.

The VA Boston Healthcare System (HCS) is seeking to a contractor to perform sterilizer preventative maintenance services on the equipment listed below.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price
0001
Base Year: Sterilizer Preventative Maintenance Services for Jamaica Plain
12
MO
0002
Base Year: Sterilizer Preventative Maintenance Services for Brockton
12
MO
0003
Base Year: Sterilizer Preventative Maintenance Services for West Roxbury
12
MO
1001
Option Year 1: Sterilizer Preventative Maintenance Services for Jamaica Plain
12
MO
1002
Option Year 1: Sterilizer Preventative Maintenance Services for Brockton
12
MO
1003
Option Year 1: Sterilizer Preventative Maintenance Services for West Roxbury
12
MO
2001
Option Year 2: Sterilizer Preventative Maintenance Services for Jamaica Plain
12
MO
2002
Option Year 2: Sterilizer Preventative Maintenance Services for Brockton
12
MO
2003
Option Year 2: Sterilizer Preventative Maintenance Services for West Roxbury
12
MO
3001
Option Year 3: Sterilizer Preventative Maintenance Services for Jamaica Plain
12
MO
3002
Option Year 3: Sterilizer Preventative Maintenance Services for Brockton
12
MO
3003
Option Year 3: Sterilizer Preventative Maintenance Services for West Roxbury
12
MO
4001
Option Year 4: Sterilizer Preventative Maintenance Services for Jamaica Plain
12
MO
4002
Option Year 4: Sterilizer Preventative Maintenance Services for Brockton
12
MO
4003
Option Year 4: Sterilizer Preventative Maintenance Services for West Roxbury
12
MO

Total

$
Statement of Work
STERILIZER MAINTENANCE SERVICES
Objective: The Full-Service Maintenance Services shall include all necessary labor, tools, equipment, transportation, and parts (with the exclusions noted below) required to perform repair and preventive maintenance on the equipment listed below. All equipment shall be maintained in proper operating condition as specified by the manufacturer. The Contractor must have proven access to manufacturers (OEM) parts, manuals and schematics needed to perform the service.
Hours of coverage: 8:00 am to 4:30pm, Monday-Friday (excluding Federal Holidays)
Place of Performance: The place of performance is the Boston Healthcare System:
Jamaica Plain VAMC
150 South Huntington Ave
Boston, MA 02130-48170
Â
Brockton VAMC
940 Belmont St
Brockton, MA 02301-5596
Â
West Roxbury VAMC
1400 VFW Parkway
West Roxbury, MA 02132-4927

Period of Performance: The anticipated period of performance will be a one base year with four (one) year options.
Specifications of Work: Repair Services will be provided, at the request of the VA, to diagnose and correct equipment malfunctions on a routine basis. All repairs shall be performed to manufacturer s specification by a trained technician with experience on the unit.
The Preventive Maintenance Service will be mutually scheduled in advance during contractor s normal weekday working hours and will be performed at two (2) month intervals. Preventive maintenance inspections shall include a minimum: electrical safety testing, lubrication, adjustment, testing and replacement of faulty parts and parts which are likely to fail during the specified time of this contract, and verification of proper operation conforming to manufacturer s specifications. Upon completion of PM, the unit must be clearly labeled with a sticker stating the date the last PM was completed and the due date of the next PM, as well as the name of the technician that performed said PM.
Documentation Requirements: At the completion of each service call/PM, the contractor will provide a written service report to Engineering. This report will clearly show the date of service, type of service performed, model and serial numbers, name of field technician(s), a description of the work performed, and a list of any parts replaced. All Documentation shall be electronically transmitted to the COR.
Service and Parts Not Covered or Excluded by Contractor: COR authorization must be received prior to performance of any work or parts outside the scope of this contract or payment will not be authorized. Work and parts outside the scope of this contract are:
Consumables including charts, paper roll, ink cartridges, lamps lubricants, test items, cleaning agents, sterilization agent, printer paper and similar items are not covered. Expendable parts, such as filters, gaskets/seals, trap elements, fuses, detergent squeeze tubes, light handles, technician supplies, and similar items are not covered.
Overhaul or rebuild, upgrade or modification of contracted equipment. Industry standard exclusions such as heat exchangers, sonic & scope washer lid assemblies are not covered.
Service visits due to equipment failure resulting from operator error, misuse by any party, or improper operations or when after inspection of the equipment in question by contractor, it is determined that, in fact, no repair was required.
Visits to perform preventive maintenance and safety inspections on equipment which was not available, or which could not be located at the time of a previously scheduled preventive maintenance and safety inspection.
Service visits due to damage or loss caused by fire, theft, explosions, strikes, floods, riots, power failures, unauthorized repair, or any other cause beyond the control of contractor.
Additions And Deletions
Under the terms of the contract similar and identical equipment may be added or deleted. Pricing shall be communicated with and negotiated with the Contracting office at the time of each occurrence.

Equipment List SPS
Machine
Facility
SN#
Belimed Steam Autoclave #1, MST-H-9-6-12 HSI
Brockton
Belimed 21635
Belimed Steam Autoclave #2, MST-H-9-6-12 HIS
Brockton
Belimed 21533
Sterrad NX #14, ASP
Brockton
33090328
Belimed Cart Washer
Brockton
Belimed 16937
Belimed Washer #1, Model# WD 250
Brockton
Belimed N/A
Belimed Washer #2, Model # WD 250
Brockton
Belimed N/A
Ultrasonic - Steris Innowave Unity 20 Sonic Irrigator 208V 60Hz
Brockton
08231876202
L&R Ultrasonics Quantrex, Model# Q310
Brockton
DESCO 00725
Steris Innowave Eco Tabletop Ultrasonic
Brockton
03236273205
STERRAD NX #4, ASP
Brockton
33090009
Sterrad NX100, ASP (Advanced Sterilization Products), Johnson & Johnson
Jamaica Plain
1047180232
Belimed Steam Sterilizer Machine #1, Model CL:8583, 9-6-15 HS1
Jamaica Plain
21615
Belimed Steam Sterilizer Machine #2, Model CL:8583, 9-6-15 HS1
Jamaica Plain
21607
Eye Sonic instruments, Sonic Systems Inc, HL series
Jamaica Plain
17211
Steris AMSCO 7000 Series Washer Disinfector, MN#7052HP
Jamaica Plain
3600523021
Belimed Washer #1, WD 290
Jamaica Plain
994031
Belimed Washer #2, WD 290
Jamaica Plain
VJPEE140232
Evoqua RO/DI Systems
Jamaica Plain
Site ID# 0133014763
Steris AMSCO Drying Cabinet Model#DCR101101
Jamaica Plain
6602
Innowave Ultra Table Top Ultrasonic
Jamaica Plain
0424 22822 01
Innowave Ultra Table Top Ultrasonic
Jamaica Plain
0424 84787 01
Ultrasonic UW565 DVI, Belimed
West Roxbury
SN#3UW565K18061
Steris Washer #21, AMSCO 7000 Series, Model# 7250HP
West Roxbury
SN#3625921008
Steris Washer #22, AMSCO 7000 Series, Model# 7250HP
West Roxbury
SN#3624421009
Belimed Washer #23, Model# WD 290
West Roxbury
SN#2008554
Belimed Cart Washer
West Roxbury
17006
Medivator (28L + 29R), Advantage, Steris
West Roxbury
SN#13133744
Medivator (26L + 27R), Advantage, Steris
West Roxbury
SN#13133746
Evoqua RO/DI Systems
West Roxbury
Site ID# 0132165957
Medisafe Sonic Irrigator digital Table top Ultrasonic
West Roxbury
desco N/A
OR IUSS #1
West Roxbury
31811206
OR IUSS #2
West Roxbury
31141002

Equipment List Other
VA JP#
Description
Manufacturer
Model
Serial
Location
69453
Sterilizer
Castle
133
99D59964
F342
83552
Sterilizer
Castle
133
99D59966
F353
115498
Sterilizer
Steris
Lab 250
0323009-06
Research room 219
69516
Warming Cabinet
Steris
QDJ04
414802019
3F55
180742
Warming Cabinet
Claflin
DC350
2282507
PACU
139140
Warming Cabinet
Ganim Medical
SWC72
071612-710
2D159-1-JP
139090
Sterilizer
Steris
Lab 250
0317812-17
Bldg 1A Rm 218
Â
OR Light
ALM
PRX 6400
Â
OR 1
Â
OR Light
ALM
PRX 6400
Â
OR 2
Â
OR Light
ALM
PRX 6400
Â
OR 3
Â
OR Light
ALM
PRX 6400
Â
OR 4
Â
OR Light
ALM
PRX 6400
Â
OR 5
Â
OR Light
ALM
PRX 6400
Â
OR 6
Â
OR Light
ALM
PRX 6400
Â
OR 7
Â
OR Light
ALM
PRX 6400
Â
OR 8
Â
OR Light
ALM
PRX 6400
Â
OR 9
Â
OR Light
ALM
PRX 6400
Â
OR 10
Equipment List Other
VA WR#
Description
Manufacturer
Model
Serial
Location
112594
Caviwave Sonic Cleaner
Steris
CR12
96AWR9
AB3-02-WR
2543
Bottel Washer
Damas Augasan
MK4
Â
Bld. 3
126808
OR Table
Steris
4085
430110020
OR
126810
OR Table
Steris
4085
430110075
OR
126811
OR Table
Steris
4085
431510002
OR
126807
OR Table
Steris
4085
430110019
OR
126800
OR Table
Steris
4085
431210074
OR
126803
OR Table
Steris
4085
430110021
OR
126806
OR Table
Steris
4085
430910127
OR
126809
OR Table
Steris
4085
430810112
OR
24825
Orthovision OR table
Steris
Orthovision
417097035
Surgical ICU
139091
Sterilizer
Steris
Lab 250
31811206
Rm 2B13
168167
Sterilizer
Steris
Lab 250
311410-02
Research
52907
Sterilizer Gravity
Amsco
2041
0116586-004
2B113
36420
Sterilizer
Amsco
2031
11688004
Bld. 3
127334
Sterilizer
Steris
FS1221001
Â
A320-02
127335
Sterilizer
Steris
FS1221001
Â
A320-02
14984
Ultrasonic Washer
Sonic System
Â
112594
Â
81482
Warming Cabinet
Amsco
QDJ02
NSN
OR
97424
Warming Cabinet
Steris
24"
429207046
A317-02-WR
97422
Warming Cabinet
Steris
24"
429007010
A313-02-WR
97421
Warming Cabinet
Steris
24"
4297707050
A313-02-WR
Â
CHROMOPHARE OR Light
Stryker
ATO model
700001945
OR 1
Â
CHROMOPHARE OR Light
Stryker
ATO model
700001944
OR 2
Â
CHROMOPHARE OR Light
Stryker
ATO model
700001946
OR 3
Â
CHROMOPHARE OR Light
Stryker
ATO model
700001947
OR 4
Â
CHROMOPHARE OR Light
Stryker
ATO model
700001948
OR 5

RECORDS MANAGEMENT OBLIGATIONS
A. Â Applicability
This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists. Â
B. Â Definitions
Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. Â
The term Federal record:
includes VHA records.Â
does not include personal materials.
applies to records created, received, or maintained by Contractors pursuant to their VHA contract.
may include deliverables and documentation associated with deliverables.
C. Â Requirements
Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.Â
In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.Â
In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.Â
VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.
The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).
The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.
The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.Â
The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.Â
The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.Â
The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.
Training. Â All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.Â
VHA training for contractors is available in Talent Management System (TMS): Records Management for Records Officers and Liaisons, Item #3873736

D. Â Flow down of requirements to subcontractors
The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.Â
Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

All quoters shall submit the following:
1. Questions: Any questions must be submitted in writing no later than Tuesday, September 9, 2025 at 3:00 PM EST.
2. Quote: Offeror shall provide a quote using the table above. Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards.
All quotes shall be sent to the Contract Specialist, Rosangela Pereira at Rosangela.Pereira@va.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors:
Price: Quotes will be compared by price.
Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner.Â
Contractor shall provide specification sheets for proposed equipment and include within the solicitation response.
The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.
Submission of your response shall be received not later than Thursday September 11, 2025 at 3:00 PM EST. All quotes shall be emailed to Rosangela Pereira at Rosangela.Pereira@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact: Rosangela Pereira, Rosangela.Pereira@va.gov

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