New Water Lines at River Forks Park & Campground

Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
Request for Qualifications with Price Proposal
RFQ/P #47-012
For the provision of
New Water Lines at River Forks Park &
POST OFFICE DRAWER 1435
GAINESVILLE, GA 30503 Campground
t: 770.535.8270 | f: 770.531.6711
Hall County, Georgia (herein "County"), a municipal entity of the State of
Georgia, located at 2875 Browns Bridge Road, Gainesville, GA 30504, is
FINANCIAL SERVICES DIRECTOR seeking qualified Contractors to furnish and install new water supply lines
Taylor Samples, CPA
at River Forks Park (herein "Services").
Schedule of Events:
ASSISTANT FINANCE DIRECTOR
Bid Post Date: Wednesday, July 29, 2026
Elizabeth White
Mandatory On-Site Pre-Bid Meeting: Wednesday, August 12, 2026, at
9:00am Eastern Time located at The Retreat at River Forks Park, 3500 Keith
Bridge Rd, Gainesville, GA 30504. Attendees will check in at the gatehouse
PURCHASING MANAGER
for admittance before proceeding to The Retreat.
Andrew Youngblood
Bidder's Questions Due Date: Wednesday, August 26, 2026
Response to Bidder Questions Due: Friday, August 28, 2026
Bid Due Date: Thursday, September 10, 2026, by 2:00pm Eastern Time
Bidding Process: Hall County is now accepting sealed bids from
qualified Contractors (herein "Bidder" or "Contractor") for the Services in
the County's Purchasing Division on the fourth (4th) floor of the Hall County
Government Center, located at 2875 Browns Bridge Road, Gainesville,
GA 30504 until 2:00pm EST on Thursday, September 10, 2026, at which
time all bids will be opened and read. All bid packets must be sealed and
be time and date stamped by the Hall County receptionist located on the
4th floor to be considered.
General Qualifications: Bidders must be in the regular business of
providing similar Services. Bidders must be licensed, insured, and bonded
in the State of Georgia.
Mandatory On-Site Pre-Bid Meeting: The pre-bid meeting will start
promptly at 9:00am on Wednesday, August 12, 2026, located at The Retreat
at River Forks Park, 3500 Keith Bridge Rd, Gainesville, GA 30504.
Attendees will check in at the gatehouse for admittance before proceeding
to The Retreat. Bidders who do not attend this on-site meeting will not be
eligible to bid on the project.
Term: The contract term will be from the issuance of a Notice to Proceed
until substantial completion and final inspection by the County's project
manager listed herein on or before March 31, 2027.

Questions: All communications must be directed solely to Andrew Youngblood, Issuing Officer
at andrew.youngblood@hallcounty.org for questions or clarifications of the RFQ/P requirements.
Addenda: If needed and in the best interest of the County, the Purchasing Division may make an
extension of the bidding period by a formal written addendum and publicly posted on the County's
website. All addenda must be signed by the Bidder and returned with the bid packet.
Proposal Documents: Bidders may obtain all submittal documents at no cost via the County's
Website at https://www.hallcounty.org/Bids.aspx, then click the link for New Water Lines at River
Forks Park & Campground and download all required documents under "Related Documents".
Any addenda will also be posted in this same area. Bidders are responsible for checking the
County's website for addenda.
Bid Response: The County considers a bid response as an irrevocable offer, valid for a period
of one hundred twenty (120) days from submission. The County reserves the right to reject all
proposals, in full or in part, and to negotiate fees, conditions, or other terms with the Bidder(s)
submitting the overall best scored proposal. The County reserves the right to cancel this RFQ/P
in its entirety if in the best interest of the County. The County may waive nonmaterial irregularities,
informalities, and errors and may seek clarification of such.
Cost Proposals: Bidder's cost shall be fixed and firm for the contract term.
Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to
attend but may do so. The Issuing Officer named herein, or another Purchasing team member,
will open and publicly read all Bidder's company names, their locations, and proposed costs on
the date, time, and at the address above. Cost will not be read at this time.
Request for Clarification: The County reserves the right to request clarification or additional
information provided by any Bidder. The County may also request in-person or virtual
presentations, interviews, and may choose to enter into negotiations with potential Bidders as
needed.
Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for
one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must
be completed and returned with the bid. The County reserves the right to retain all proposals
submitted and use any idea(s) in a proposal regardless of contract award or not. The County shall
have the right to waive any informality or irregularity of immaterial deviation, omissions and clerical
errors in any bid received.
Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal
agreement; substantially in the form of the attached Exhibit B - Contract for Services. Contracts
are only valid if they are signed by the County's Chairman of the Board of Commissioners, or
his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B - Contract for Services
and submit it with their bid responses. All questions regarding the contract, redlines, and
exceptions must be submitted in writing to the Issuing Officer prior to the Bidders' Questions Due
Date listed above. If there are no written objections or exceptions, then the County will understand
this as an affirmative acceptance of the Scope of Work as it is presented.
BID EVALUATION
Evaluation and Selection: The County will evaluate all submittals in accordance with the Official
Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate

proposals using a two-step process: The first is the "Technical Qualifications Proposal" that
outlines the bidding firm's qualifications, experience, and its approach to deliver the services. The
second is the "Cost Proposal", whereby the evaluation committee will evaluate the proposed cost
for the Services to determine the best value for the County.
Award Process: The County reserves the right to reject any or all bids, in whole or part, or to
select any Bidder, without liability on part of the County to the Bidder, to complete the described
work. The County intends to award the contract to one (1) company deemed to be the most
responsible and responsive Bidder to perform all the work described herein. The County will make
an award based on lowest cost, approach, references, qualifications, prior work history for the
County (whether as a prime contractor or as a subcontractor), and other subjective criteria as the
County may deem necessary and determine at its sole discretion. Lead times and length of time
to complete the work may also be a factor in award.
Technical Qualifications Evaluation: Bidders must answer all scored questions found on
Exhibit G - Scored Questions, which are weighted and will be scored by the County's evaluation
committee. The County's evaluation committee will score and assign point values to the answers.
The total maximum points are set at 1,000. The County has assigned an 60/40 split for scoring
points; six hundred (600) points (60%) available for Technical Qualifications, and four hundred
(400) points (40%) available for the cost proposal. The Bidder with the highest total point score
closest to 1,000 will be the apparent contract award winner.
Unanswered questions will earn a 0-point score. The Bidder's response should limit answers
directly to the questions asked. Each answer will be scored on a scale of twenty-five (25)
percentage points as shown:
Excellent = 100%
Good = 75%
Adequate = 50%
Marginal = 25%
Poor = 0%
In addition to the space provided on Exhibit G - Scored Questions, Bidders may expand their
answers to the questions onto separate pages if needed with the question repeated at the top of
each page. Bidders may input "see attached" in the space provided next to each question.
Responses to the questions should be clear and concise. Where appropriate, Bidders should
show statistical information in a tabular chart format and textual information in bullet point format.
Summarize key points at the beginning of each answer. All quantitative material should include
complete assumptions and be supported by detailed schedules evidencing all calculations and
results.
Provide one-sided documents only. Do not include superfluous marketing brochures or
unnecessary promotional materials. These will not be evaluated. Address each specific question
with direct, detailed answers.
BIDDER RESPONSE
Technical Qualifications: Bidders must provide a total of four (4) hard paper copies of their
technical qualifications: one (1) marked "Original" and three (3) marked "Copy". Submit all four
(4) hard paper copies in a sealed envelope(s) separate from the Cost Proposal.

Cost Proposal
Bidders are to also submit one (1) hard paper copy of their Exhibit C - Cost Proposal Worksheet.
Electronic signatures on bid documents are acceptable; however, hard copies of the bid response
are required, as stated above.
Combined Digital Response
Bidders must provide their responses on one (1) USB drive with two (2) folders therein: one (1)
entitled "Technical Qualifications Response" and one (1) entitled "Cost Proposal". Do not include
the cost proposal in the technical qualifications folder.
Cost Evaluation: This solicitation is heavily focused on a Bidder's qualifications, experience, and
capabilities. Therefore, award may not be made solely based on the lowest cost bid. Cost will be
given more importance when all other evaluation criteria are relatively equal.
Cost is not the only consideration for award. If, in the County's sole discretion, qualifications
between two (2) or more Bidders are equal, then the County may make an award to the lowest
cost Bidder among them. The County will evaluate cost as presented on Exhibit C - Cost Proposal
Worksheet. Any and all fees should be detailed in the response.
Validation: Hall County requires that Bidders provide a cover letter with a signature by an officer
of the firm with the submittal to ensure its originality.
Mandatory Documents: Bidders must complete and return all forms, documents, and exhibits
attached herein with their bid proposals. Failure to do so may deem the proposal non-responsive
and the County may not evaluate it for award.
Non-Collusion Requirement (Cone-of-Silence): Bidders must not have contact of any nature
with other Bidders, County staff members (except for the Issuing Officer), elected officials, nor
County Commissioners during the RFQ/P evaluation process. The County may deem such as
collusion, thus rendering the submission in violation of the Official Code of Hall County, and
therefore the County may deem the proposal as non-responsible and not evaluate the proposal
for an award.
By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall
County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the
contract which may be made under it, or in any expected profits to arise there from.
County Consultants: From time to time, the County may select an outside consultant at its own
discretion who will act under the direction of County's Project Manager. The consultant will have
full authority to act on behalf of the County; however, the consultant may not solicit goods and
services on behalf of the County without prior written approval from the County. Contractors
MUST follow all specification sections prepared by the County's consultant, and Contractors
MUST allow the consultant to inspect the work.
Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder
understands and acknowledges that it is responsible for any sales and use taxes it may incur.
The Bidder will not charge or invoice the County any sales and use tax as a separate line item.
The Contractor may request a copy of the County's Georgia Sales and Use Tax Exemption
Certificate.

Bonds: A bid bond equal to five percent (5%) of the bid amount is required. Bidders must also
include in their bid submissions a letter of bondability. The County will only accept surety
companies licensed to do business in the State of Georgia. The awarded Bidder must produce a
performance and payment bond that are both equal to 100% of the face value of the awarded
amount. Performance and payment bonds must be received by the County before a Notice to
Proceed is issued.
Liquidated Damages: This is a time-sensitive project. In the event that the Contractor
unreasonably delays completion of the project or abandons the project before completion, the
Contractor shall pay the County liquidated damages in the amount of two hundred forty-seven
dollars and no/100 ($247.00) per calendar day until final completion.

Table of Contents
1.0 INTRODUCTION
2.0 STATEMENT OF NEED
3.0 GENERAL TERMS AND CONDITIONS
4.0 SCOPE OF WORK
5.0 SUBMISSION OF PROPOSALS
6.0 RFQ/P RESPONSE PREPARATION
7.0 SELECTION PROCESS
8.0 STEPS TO AWARD
9.0 EXHIBITS AND ATTACHMENTS

1.0 INTRODUCTION
Hall County desires to award one (1) company for the Services described herein and is soliciting
sealed bids for this Request for Qualifications with Price Proposal (herein "RFQ/P") for the
Services. Bidders must be in the regular business of furnishing and installing new water supply
lines.
2.0 STATEMENT OF NEED
The existing water supply lines at River Forks Park & Campground, managed by Hall County and
owned by the United States Army Corps of Engineers, have deteriorated beyond their useful lives
and are in need of replacement. There will be approximately 14,000 linear feet of water lines to
be replaced, which will include various valves, shutoffs, and other plumbing equipment. The
awarded contractor shall also install tracer tape and wire.
3.0 GENERAL TERMS AND CONDITIONS
A. The County reserves the right to conduct any review it may deem advisable to assure
services conform to the specifications.
B. Bidders, including all officers, must not be, or have been, debarred by any Federal, State,
or Local authority.
C. Bidders must not be, or have been, in any legal suit for negligence, willful misconduct,
fraud, theft, or any other malpractice.
D. Bidders must be legally able to conduct business in the State of Georgia.
E. Bidders must not have abandoned a project or an engagement or otherwise been
terminated for non-performance or subpar performance.
F. Bidders must not be under an enforcement action for related investigation pending by a
professional or regulatory group or legal entity.
4.0 SCOPE OF WORK
Please follow this link to access the Plan Set:
https://drive.google.com/file/d/13Y6vq82FV579XsPaysMFuzP6mMnFe4MP/view?usp=sharing.
This is a turnkey project, and time is of the essence. The awarded contractor shall provide all
materials, equipment, labor, and supervision for installation of new water lines at River Forks Park
(Park) located in Unincorporated Hall County, GA off Browns Bridge Road SR 369 at the end of
Keith Bridge Road. The Park is on USACE property but operated and maintained by Hall County.
This is one of Hall County's older parks with mature trees, exposed roots and uncertain location
of the existing utilities. As a result, the exact location of the new water main and lines will require
field adjustments, The potable water supply source is provided to the Park by the City of
Gainesville Department of Water Resources. In an effort to avoid disturbing campground
operations, the project will commence no earlier than November 1, 2026, with substantial
completion on or before March 31, 2027. Liquidated damages shall be assessed for each
calendar day beyond March 31, 2027.
Hall County in partnership with DCCM shall be responsible for obtaining any necessary permits.
The awarded contractor shall:
* Locate, identify, and document existing underground utilities and associated infrastructure
* Implement and maintain proper erosion control measures

* Furnish and install approximately 9,476 LF of 4" diameter PVC water main as well as
associated fittings, valves, and thrust blocking
* Furnish and install approximately 1,952 LF of 1-12" diameter PVC water service line as
well as associated fittings and eleven (11) 1-12" valves
* Furnish and install approximately 2,394 LF of 3/4" diameter PVC water service line as well
as associated fittings for 69 yard hydrants and 3/4" cut off valves
* Furnish and install approximately 13,822 LF of tracer tape and wire in all PVC water mains
and service lines trenches
* Furnish and install one (1) RPZ Backflow Preventer Assembly
* Tie into existing water vault water service lines
* Where it is feasible when new mains and lines cross existing mains and lines, the existing
mains and lines shall be removed and properly disposed of offsite
* Open cut trench existing pavement and repair where it is removed for mains and lines
installation (see attached site plans)
* Cap and abandon existing water lines
* Maintain and provide "As-Built Drawings"
* All grading and excavation is to be bid as "unclassified soil conditions"
The awarded contractor shall be responsible for field verifying all measurements. In the event the
contractor cuts or damages any water, sewer, septic, electrical, communications, data, or other
private utility line, it shall be repaired as soon as practical at the contractor's expense.
All construction shall conform to the City of Gainesville Water Resources Department Standards
and Specifications dated June 2025.
Environmental
All work shall be performed in accordance with the plans and specifications for this project
provided by Rochester | DCCM (Consultant). All construction shall be in compliance with the
Georgia State Soil and Water Conservation Committee's Manual for Erosion and Sedimentation
Control in Georgia. All sediment control features shall be maintained on a regular basis and shall
be removed by the awarded contractor upon acceptance of the project by the County. The
awarded contractor shall observe all applicable local, state, and federal safety regulations
regarding pipe installation in trenches.
The total acres shown on the plans for grassing are for information only. The County assumes no
responsibility for its accuracy. It is the awarded contractor's responsibility to determine the actual
acres to be grassed and shall include grassing in the bid proposal. All cut and fill slopes shall be
grassed as directed by the Consultant immediately after the slopes are established in order to
reduce erosion. If the season does not permit grassing, then straw mulch stabilization shall be
used as directed by the Consultant. Any slope greater than 2.5:1 and height 10' or greater shall
be matted or as shown on the plans.
The awarded contractor shall ensure that positive and adequate drainage is maintained at all
times within the project limits. Erosion control measures shall be installed prior to or concurrent
with land disturbance activities and shall be maintained at all times. Additional erosion and
sediment control devices shall be installed if deemed necessary by onsite inspection or as
directed by the Consultant. All silt fences must be placed as access is obtained during clearing.
No grading shall be done until silt fence installation is complete. It is the awarded contractor's
responsibility to maintain all silt fences and to repair or replace any silt fence that is not

satisfactory. The awarded contractor shall be responsible for keeping wetland areas free from
siltation.
SPECIAL CONDITIONS
1. The Park will be closed for construction from November 1, 2026, through March 31st,
2027. All construction shall be completed during this closing.
2. Due to the limited knowledge of the exact location of existing underground utilities and the
critical park closing period, coordination between the contractor and the Hall County Parks
and Leisure Services Department staff project manager is imperative. Meetings between
these parties shall take place weekly to discuss the construction schedule, activities,
existing utility locations, and new main and line exact placement locations and field
adjustments. At a minimum, project status meetings shall be held monthly with the
contractor, Parks and Leisure Services Department, and the County's designated
construction inspector.
3. In the event the contractor cuts or damages any water, sewer, septic, electrical,
communications, data or other private utility line, it shall be repaired as soon as practical
at the contractor's expense.
EXPERIENCE AND REFERENCES
Due to the complex nature of this project, all Bidders must provide a minimum of three (3)
references for the projects the company has completed in the last five (5) years that represent
the size, scope, and complexity of the River Forks Park Water Line Installation and that the
company has excelled in the completion. Each reference shall include the owner name, contact
person, phone number, email, physical addresses, a brief description of the project, year
completed, and construction cost. Cost should include the number, amount, and reason for each
change order. State if the project was completed within the original allotted time. If not, state the
number, reason, and length of each time extension. Experience and References should be limited
to two (2) pages each or less.
5.0 SUBMISSION OF PROPOSALS
Bidders submitting proposals must disclose their qualifications for the Services to the County in
the format set forth below. Failure to provide the requested information may result in the proposal
being deemed non-responsive and therefore eliminated from further consideration.
A. The County requests that Bidders submit proposals addressing all items listed below.
Failure to include any of the documents or exhibits attached hereto or any addenda or
amendments may result in disqualification. Bidders must submit a total of four (4) hard
copies of their bids: one (1) hard copy marked "Original" and three (3) hard copies marked
"Copy". Bidders must also load all documents onto one (1) USB flash drive with the
technical response and cost proposal separated into two (2) different file folders on the
USB flash drive.
B. Bidders must submit their sealed bid response packages clearly marked with RFQ/P #47-
012 New Water Lines at River Forks Park & Campground on the outside.
C. The awarded Bidder must maintain insurance policies at the Bidder's own expense and
must furnish the County with a Certificate of Insurance (COI), providing evidence of
coverage at least in the amounts indicated in Exhibit B - Contract for Services. The COI
must list County as the certificate holder and as an additional insured under the
commercial general, automobile, and umbrella liability policies as follows: "Hall County,
Georgia, its Board of Commissioners, officers, employees, servants and agents, 2875
Browns Bridge Rd, Gainesville, GA 30504".

D. It is mandatory that the following documents be completed and included in the bid
response. Include in the bid response package sealed envelopes with the cost proposal
in its own separate envelope. Mark one envelope with RFQ/P #47-012 New Water Lines
at River Forks Park & Campground Technical Qualifications, and enclose these
completed exhibits:
Exhibit A - Bid Response Form
Exhibit B - Contract for Services
Exhibit D - W-9 Form
Exhibit E - E-Verify Affidavit
Exhibit F - Ethics Affidavit
Exhibit G - Scored Questions
Any Addenda
Copy of business license
Certificate of Insurance
Copy of professional licenses or certifications
E. In a separate sealed envelope, enclose a completed Exhibit C - Cost Proposal Worksheet
and clearly mark RFQ/P #47-012 New Water Lines at River Forks Park & Campground
Cost Proposal on the outside of the envelope.
Do not enclose the Exhibit C - Cost Proposal Worksheet with the technical responses.
This may render your proposal as non-responsible and thus, not evaluated for award.
F. Bidders must submit to the following address. All deliveries must be date and timed
stamped by the HCGC 4th Floor Receptionist. The County is not responsible for late bids
due to mailing delays.
Hall County Government Center
Attn: Andrew Youngblood, Issuing Officer
Purchasing Division - 4th Floor
2875 Browns Bridge Road
Gainesville, Georgia 30504
6.0. RFQ/P RESPONSE PREPARATION
A. The Bidder bears all responsibility for all expenses incurred in responding to this RFQ/P.
B. The County will not accept joint proposals.
C. Cover Letter: Prepare and submit a cover letter addressing general qualifications. Provide
the following information: name of proposer(s), name and title of the person(s) who will
manage the engagement, physical address, telephone number(s), and email address(es)
of proposer(s).
1. Describe the organization of your firm, the location of offices, and the resources that
are available to accomplish the work for the County.
2. Of the services listed in the Scope of Work, indicate which one(s), if any, your firm
would be unable to provide. If there is another service that your firm could provide
instead, please elaborate.
7.0 SELECTION PROCESS
A. The evaluation process will include a pre-selected evaluation committee comprised of Hall
County stakeholders and subject matter experts. The committee will evaluate the technical