TRANSFER HEARINGS IN CALIFORNIA JUVENILE JUSTICE PROCEEDINGS

JUDICIAL COUNCIL OF CALIFORNIA AGREEMENT NUMBER
STANDARD AGREEMENT COVERSHEET rev Dec. 2025 (Agreement Number)
FEDERAL EMPLOYER ID NUMBER
1. In this agreement ("Agreement"), the term "Contractor" refers to (Contractor Name), and the term "Judicial Council"
refers to the Judicial Council of California.
2. This Agreement is effective as of (May 11, 2026) ("Effective Date") and expires on (December 31, 2026) ("Expiration
Date").
3. The maximum amount the Judicial Council may pay Contractor under this Agreement is $Dollar amount (the "Contract
Amount").
4. The purpose or title of this Agreement is: TRANSFER HEARINGS IN CALIFORNIA JUVENILE JUSTICE
PROCEEDINGS. This Agreement is issued pursuant to Judicial Council solicitation number: RFP-CFCC-2026-03-AC
The purpose or title listed above is for administrative reference only and do not define, limit, or construe the scope or extent of this Agreement.
5. The parties agree that this Agreement, made up of this coversheet, the appendixes listed below, and any attachments,
contains the parties' entire understanding related to the subject matter of this Agreement, and supersedes all previous
proposals, both oral and written, negotiations, representations, commitments, writing and all other communications
between the parties.
Appendix A, Services
Appendix B, Payment Provisions
Appendix C, General Provisions
Appendix D, Defined Terms
JUDICIAL COUNCIL'S SIGNATURE CONTRACTOR'S SIGNATURE
Judicial Council of California CONTRACTOR'S NAME (if Contractor is not an individual person, state whether Contractor
is a corporation, partnership, etc.)
(Contractor name) a @State @EntityType
BY (Authorized Signature) BY (Authorized Signature)
S O - D N S
AMPLE NLY O OT IGN
PRINTED NAME AND TITLE OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING
(Name, Title) @Name, Title
DATE EXECUTED DATE EXECUTED
(Date)
ADDRESS ADDRESS
Branch Accounting and Procurement Address)
455 Golden Gate Avenue, 6th Floor
San Francisco, CA 94102
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APPENDIX A
SERVICES
1.0 Background and Purpose
1.1 The Judicial Council of California (Council), chaired by the Chief Justice of California, is the
chief policy making agency of the California judicial system. The California Constitution directs
the Council to improve the administration of justice by surveying judicial business,
recommending improvements to the courts, and making recommendations annually to the
Governor and the Legislature. The Council also adopts rules for court administration, practice,
and procedure, and performs other functions prescribed by law. The Judicial Council's Center for
Families, Children and the Courts (CFCC) support programs in court settings that improve
practice and services for children, youth, parents, families and other court users.
1.2. Juvenile justice proceedings in California address allegations that youth have violated criminal
laws. Jurisdictional transfer and physical transfer hearings are critical in these proceedings,
determining whether, in certain cases, the youth's case should be transferred to adult criminal
court and if the youth will be housed in a juvenile or adult facility. Judges presiding over these
hearings must navigate complex statutory requirements, constitutional protections, and evolving
case law to ensure fair and lawful outcomes.
1.3 This Request for Proposals (RFP) seeks an entity with expertise in juvenile law and judicial
education to develop a comprehensive bench guide for judges ("Guide"). The Guide will focus on
jurisdictional transfer and physical transfer hearings in California juvenile justice cases, providing
practical checklists, summaries of applicable law, and sample scripts to support judicial decision-
making and promote uniformity and fairness statewide.
2.0 Services.
2.1 Description of Services. Contractor shall perform the following services ("Services"):
The Judicial Council of California seeks the services of a qualified entity to develop a bench
guide for judges about jurisdictional transfer and physical transfer hearings in California juvenile
justice. The successful proposer will demonstrate expertise in juvenile law, judicial education,
and curriculum development, and will deliver a resource that is clear, practical, and accessible for
judicial officers statewide. The Guide must be accessible in print and digital formats and meet
accessibility standards under the Americans with Disabilities Act (ADA). The Contractor will
collaborate with CFCC attorneys, court partners, and subject matter experts throughout the
project.
2.2 General Scope of Services Requirements
* The Guide must be designed for use by judges presiding over juvenile justice matters, with a
focus on transfer hearings.
* The Guide should include:
* Procedural checklists for jurisdictional transfer hearings.
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* Summaries of applicable statutes, rules, and case law, including Welfare and Institutions
Code sections relevant to juvenile justice transfer hearings.
* Sample scripts for judicial officers to use during hearings.
* Guidance on evidentiary issues, rights advisements, and findings/orders.
* References to relevant Judicial Council forms and local rules.
* The content must be current, reflecting recent legislative changes, appellate decisions, and best
practices in juvenile justice.
* The Guide should be formatted for ease of use in court, including tables of contents, quick-
reference sections, and hyperlinks or cross-references where appropriate.
2.3. Tasks and Deliverables
The Judicial Council anticipates the following major tasks and deliverables. Without changing the
Deliverables, the Contractor may propose refinements to the tasks as necessary.
2.3.1 Task 1 - Project Initiation and Needs Assessment
* Meet with Judicial Council staff assess scope, needs, identify gaps, and define objectives for
the Guide.
* Contractor shall meet with Judicial Council staff, including CFCC attorneys, to obtain input
on:
* needs and gaps in existing materials;
* desired objectives and outcomes;
* audience needs and accessibility considerations;
* key issues identified by courts and practitioners statewide.
* Deliverable 1 - Contractor shall provide a summary of this meeting which includes the
Contractor's understanding of the items above and action items. Estimated Due Date: [June
1, 2026]
2.3.2 Task 2 - Drafting and Review
* Contractor shall design and develop a detailed outline that includes:
* major sections and subsections of the Guide;
* key legal authorities and citations;
* proposed practical tools (e.g., timelines, checklists);
* proposed case examples and hypothetical scenarios;
* identification of any areas requiring deeper research or expert review.
* Deliverable 2 - Complete draft of the Guide for review and comment. Estimated Due Date:
[August 30, 2026]
2.3.3 Task 3 - Finalization of Full Draft
* Contractor shall prepare a complete draft of the Guide that incorporates all content and
feedback provide by JBE for Deliverable 2. This draft must include narrative explanations,
charts, checklists, sample language, and other practical guidance tools. The Guide must be
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ADA-compliant and ready for publication in both print and digital formats. Contractor shall
provide the Judicial Council with all final files and editable source files.
* Deliverable 3 - Final Guide ready for dissemination. Estimated Due Date: [November 30,
2026]
2.3.4 Optional Tasks
* At the Judicial Council's discretion, Contractor may also be asked to develop and present a
one-day training for attorneys and/or bench officers using content from the Guide. If
exercised, Contractor shall:
* prepare a training agenda and slides;
* develop sample exercises or hypotheticals;
* deliver the training either in person or virtually (which may be recorded for archival use);
and
* provide post-training materials and evaluation summaries.
* Deliverable 4 (Optional): Presentation of the Guide at a designated event or training session.
Due Date: [December 31, 2026, if applicable]
1.1. Description of Deliverables. Contractor shall deliver to the Judicial Council the following work
products ("Deliverables"):
Deliverables Firm Fixed Price Estimated
Completion Date
First Deliverable:
Meet with Judicial June 1, 2026
Council staff to
assess scope, needs,
identify gaps, and
define objectives for
the bench guide
Second Deliverable:
Complete draft of the August 30, 2026
Guide for review by
Judicial Council staff.
Third Deliverable:
November 30, 2026
Provide final guide to
Judicial Council Staff
Fourth Deliverable:
Optional presentation December 31, 2026
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1.2. Acceptance Criteria. The Services and Deliverables must meet the following acceptance criteria
or the Judicial Council may reject the applicable Services or Deliverables. The Judicial Council
may use the attached Acceptance and Signoff Form to notify Contractor of the acceptance or
rejection of the Services and Deliverables. Contractor will not be paid for any rejected Services or
Deliverables.
1.3. Timeline. Contractor must perform the Services and deliver the Deliverables according to the
timeline stated in Section 3.2 above.
1.4. Project Managers. The Judicial Council's project manager is: Insert name. The Judicial Council
may change its project manager at any time upon notice to Contractor without need for an
amendment to this Agreement. Contractor's project manager is: Insert name. Subject to written
approval by the Judicial Council, Contractor may change its project manager without need for an
amendment to this Agreement.
1.5. Service Warranties. Contractor warrants that: (i) the Services will be rendered with promptness
and diligence and will be executed in a workmanlike manner, in accordance with the practices
and professional standards used in well-managed operations performing services similar to the
Services; and (ii) Contractor will perform the Services in the most cost-effective manner
consistent with the required level of quality and performance. Contractor warrants that each
Deliverable will conform to and perform in accordance with the requirements of this Agreement
and all applicable specifications and documentation. For each such Deliverable, the foregoing
warranty shall commence for such Deliverable upon the Judicial Council's acceptance of such
Deliverable, and shall continue for a period of one (1) year following acceptance. In the event any
Deliverable does not to conform to the foregoing warranty, Contractor shall promptly correct all
nonconformities to the satisfaction of the Judicial Council.
1.6. Resources. Contractor is responsible for providing any and all facilities, materials and resources
(including personnel, equipment and software) necessary and appropriate for performance of the
Services and to meet Contractor's obligations under this Agreement.
1.7. Commencement of Performance. This Agreement is of no force and effect until signed by both
parties and all Judicial Council-required approvals are secured. Any commencement of
performance prior to Agreement approval shall be at Contractor's own risk.
1.8. Stop Work Orders
1.8.1. The Judicial Council may, at any time, by Notice to Contractor, require Contractor to
stop all or any part of the Services for a period up to ninety (90) days after the Notice is
delivered to Contractor, and for any further period to which the parties may agree ("Stop
Work Order"). The Stop Work Order shall be specifically identified as such and shall
indicate it is issued under this provision. Upon receipt of the Stop Work Order,
Contractor shall immediately comply with its terms and take all reasonable steps to
minimize the incurrence of costs allocable to the Services covered by the Stop Work
Order during the period of stoppage. Within ninety (90) days after a Stop Work Order is
delivered to Contractor, or within any extension of that period to which the parties shall
have agreed, the Judicial Council shall either (i) cancel the Stop Work Order; or (ii)
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terminate the Services covered by the Stop Work Order as provided for in this
Agreement.
1.8.2. If a Stop Work Order issued under this provision is canceled or the period of the Stop
Work Order or any extension thereof expires, Contractor shall resume the performance of
Services. The Judicial Council shall make an equitable adjustment in the delivery
schedule, the Contract Amount, or both, and the Agreement shall be modified, in writing,
accordingly, if:
1.8.2.1. The Stop Work Order results in an increase in the time required for, or in
Contractor's cost properly allocable to the performance of any part of this
Agreement; and
1.8.2.2. Contractor requests an equitable adjustment within thirty (30) days after the end
of the period of stoppage; however, if the Judicial Council decides the facts
justify the action, the Judicial Council may receive and act upon a proposal
submitted at any time before final payment under this Agreement.
1.8.3. The Judicial Council shall not be liable to Contractor for loss of profits because of a Stop
Work Order issued under this provision.
2. Acceptance or Rejection. All Goods, Services, and Deliverables are subject to acceptance by the Judicial
Council. The Judicial Council may reject any Goods, Services or Deliverables that (i) fail to meet
applicable acceptance criteria, (ii) are not as warranted, or (iii) are performed or delivered late (without
prior consent by the Judicial Council). If the Judicial Council rejects any Good, Service, or Deliverable
(other than for late performance or delivery), Contractor shall modify such rejected Good, Service, or
Deliverable at no expense to the Judicial Council to correct the relevant deficiencies and shall redeliver
such Good, Service, or Deliverable to the Judicial Council within ten (10) business days after the Judicial
Council's rejection, unless otherwise agreed in writing by the Judicial Council. Thereafter, the parties
shall repeat the process set forth in this section until the Judicial Council accepts such corrected Good,
Service, or Deliverable. The Judicial Council may terminate that portion of this Agreement which relates
to a rejected Good, Service, or Deliverable at no expense to the Judicial Council if the Judicial Council
rejects that Good, Service, or Deliverable (i) for late performance or delivery, or (ii) on at least two (2)
occasions for other deficiencies.
END OF APPENDIX A
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ATTACHMENT 1
ACCEPTANCE AND SIGNOFF FORM
1. Description of Services or Deliverables provided by Contractor:
_____________________________________
2. Date submitted to the Judicial Council: ___________________
3. The Services or Deliverables are:
3.1. Submitted on time: YES NO. If no, please note length of delay and reasons.

Comments, if any: :
3.2. Complete: YES . NO. If no, please identify incomplete aspects of the

Services or Deliverables.
Comments, if any: :
3.3. Technically accurate: YES . NO. If no, please note corrections required.

Comments, if any: :
4. Please note level of satisfaction:
POOR FAIR GOOD VERY GOOD EXCELLENT

Comments, if any: :
5. The Services or Deliverables listed above are accepted.

The Services or Deliverables listed above are rejected.

Name: _____________________________________
Title: _____________________________________
Date: _____________________________________
END OF ATTACHMENT 1
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APPENDIX B
PAYMENT PROVISIONS
1. General. Subject to the terms of this Agreement, Contractor shall invoice the Judicial Council, and the
Judicial Council shall compensate Contractor, as set forth in this Appendix B. The amounts specified in
this Appendix shall be the total and complete compensation to be paid to Contractor for its performance
under this Agreement. Contractor shall bear, and the Judicial Council shall have no obligation to pay or
reimburse Contractor for, any and all other fees, costs, profits, taxes or expenses of any nature which
Contractor incurs.
2. Compensation for Services
2.1. Amount. Contractor will invoice the following amounts for Services or Deliverables that the
Judicial Council has accepted:
2.2. Withholding. When making a payment tied to the acceptance of Deliverables, the Judicial
Council shall have the right to withhold fifteen percent (15%) of each such payment until the
Judicial Council accepts the final Deliverable.
2.3. No Advance Payment. The Judicial Council will not make any advance payment for Services.
3. Expenses. Except as set forth in this section, no expenses relating to the Goods, Services, and
Deliverables shall be reimbursed by the Judicial Council.
4. Invoicing and Payment
4.1. Invoicing. Contractor shall submit invoices to the Judicial Council in arrears no more frequently
than monthly. Contractor's invoices must include information and supporting documentation
acceptable to the Judicial Council. Contractor shall adhere to reasonable billing guidelines issued
by the Judicial Council from time to time.
4.2. Payment. The Judicial Council will pay each correct, itemized invoice received from Contractor
after acceptance of the applicable Goods, Services, or Deliverables, in accordance with the terms
of this Agreement.
Notwithstanding any provision in this Agreement to the contrary, payments to Contractor are
contingent upon the timely and satisfactory performance of Contractor's obligations under this
Agreement.
4.3. No Implied Acceptance. Payment does not imply acceptance of Contractor's invoice, Goods,
Services, or Deliverables. Contractor shall immediately refund any payment made in error. The
Judicial Council shall have the right at any time to set off any amount owing from Contractor to
the Judicial Council against any amount payable by the Judicial Council to Contractor under this
Agreement.
5. Taxes. Unless otherwise required by law, the Judicial Council is exempt from federal excise taxes, and no
payment will be made for any personal property taxes levied on Contractor or on any taxes levied on
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employee wages. The Judicial Council shall only pay for any state or local sales, service, use, or similar
taxes imposed on the Services rendered or equipment, parts or software supplied to the Judicial Council
pursuant to this Agreement.
END OF APPENDIX B
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APPENDIX C
GENERAL PROVISIONS
1. Provisions Applicable to Services
1.1. Qualifications. Contractor shall assign to this project only persons who have sufficient training,
education, and experience to successfully perform Contractor's duties. If the Judicial Council is
dissatisfied with any of Contractor's personnel, for any or no reason, Contractor shall replace
them with qualified personnel.
1.2. Turnover. Contractor shall endeavor to minimize turnover of personnel Contractor has assigned
to perform Services.
1.3. Background Checks. Contractor shall cooperate with the Judicial Council if the Judicial Council
wishes to perform any background checks on Contractor's personnel by obtaining, at no
additional cost, all releases, waivers, and permissions the Judicial Council may require.
Contractor shall not assign personnel who refuse to undergo a background check. Contractor shall
provide prompt notice to the Judicial Council of (i) any person who refuses to undergo a
background check, and (ii) the results of any background check requested by the Judicial Council
and performed by Contractor. Contractor shall ensure that the following persons are not assigned
to perform services for the Judicial Council: (a) any person refusing to undergo such background
checks, and (b) any person whose background check results are unacceptable to Contractor or
that, after disclosure to the Judicial Council, the Judicial Council advises are unacceptable to the
Judicial Council.
2. Contractor Certification Clauses. Contractor certifies that the following representations and warranties
are true. Contractor shall cause its representations and warranties to remain true during the Term.
Contractor shall promptly notify the Judicial Council if any representation and warranty becomes untrue.
Contractor represents and warrants as follows:
2.1. Authority. Contractor has authority to enter into and perform its obligations under this
Agreement, and Contractor's signatory has authority to bind Contractor to this Agreement.
2.2. Not an Expatriate Corporation. Contractor is not an expatriate corporation or subsidiary of an
expatriate corporation within the meaning of PCC 10286.1, and is eligible to contract with the
Judicial Council.
2.3. No Gratuities. Contractor has not directly or indirectly offered or given any gratuities (in the
form of entertainment, gifts, or otherwise), to any Judicial Branch Personnel with a view toward
securing this Agreement or securing favorable treatment with respect to any determinations
concerning the performance of this Agreement.
2.4. No Conflict of Interest. Contractor has no interest that would constitute a conflict of interest
under PCC 10365.5, 10410 or 10411; Government Code sections 1090 et seq. or 87100 et seq.; or
California Rules of Court, rule 10.103 or 10.104, which restrict employees and former employees
from contracting with Judicial Branch Entities.
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