Request for Bids for Roofing Services and Emergency Repairs

Location:	Illinois
Posted:	Mar 26, 2026
Due:	Apr 13, 2026
Agency:	Northbrook village
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

Bid Title:	Request for Bids for Roofing Services and Emergency Repairs
Category:	Northbrook Engineering & Public Works Bids
Status:	Open
Bid Recipient:	Jean Paul Soens, Management Analyst

Description:

The Village of Northbrook is requesting bids for work generally described as periodic repair and various roof maintenance and emergency repair services, as further set forth and described in the RFB.

Publication Date/Time:

3/26/2026 12:00 PM

Closing Date/Time:

4/13/2026 10:00 AM

Pre-bid Meeting:

Friday, April 3 at 8:00 AM

Contact Person:

If there are questions regarding the specifications, please contact Facilities Manager, Daniel Juarez at daniel.juarez@northbrook.il.us. All questions must be submitted in writing. All email communications must include the subject line “Roofing Services and Emergency Repairs RFB”. Questions and inquiries regarding this RFB are due Monday, April 6, 2026 at 10:00 a.m. An addendum addressing all questions and inquiries will be issued and posted to the Village of Northbrook’s website
(https://www.northbrook.il.us/1019/Bids-and-Proposals) by 3 p.m. on Tuesday, April 7, 2026.

Qualifications:

The Contractor shall maintain a valid “Unlimited Roofing License” for the entire duration of the contract. Proof of a current license must be submitted with the initial bid.

The Contractor is required to be a certified Garland/DBS, Inc. installer/maintenance contractor.

Miscellaneous:

MANDATORY PRE-BID MEETING
All bidders must attend a pre-bid meeting walk-though on Friday, April 3 at 8:00 a.m. at the Village of Northbrook Public Works Center located at 655 Huehl Road, Northbrook, Il, 60062. After the pre-bid meeting, all bidders will view the area of work at the Public Works Center and other facilities (if needed), gather additional information, and ask specific questions. Attendance shall be taken at the pre-bid meeting to ensure that all contractors have visited the Work Site. Representatives of the Village will be present to discuss the Work and answer questions. Owner reserves the right to reject all bids submitted by bidders who fail to attend this pre-bid meeting.

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VILLAGE OF NORTHBROOK

ROOFING SERVICES AND EMERGENCY REPAIRS

OWNER:

Village of Northbrook

1225 Cedar Lane

Northbrook, Illinois 60062

REQUEST FOR BIDS

BID SUBMISSION INFORMATION:

Date of Request for Bids (“RFB”) Issuance:

Thursday, March 26, 2026 – 12:00 p.m.

Mandatory Pre-Bid Meeting:

Friday, April 3, 2026 – 8:00 a.m.

Bid Submittal Deadline:

Monday, April 13, 2026 – 10:00 a.m.

Owner will receive sealed bids for the Work generally described as follows:

Periodic repair and various roof maintenance and emergency repair services, as further set forth and

described in ATTACHMENT A – SPECIFICATIONS, attached to this RFB.

TO BE SUBMITTED TO: Northbrook Public Works, 655 Huehl Road, Northbrook, Illinois 60062,

attention Jean Paul Soens, Management Analyst, BEFORE 10:00 A.M., April 13, 2026.

INSTRUCTIONS TO BIDDERS

Preparation of Bids

All bids for the Work shall be made only on the blank Contract/Proposal form attached to RFB and shall be

complete with a price for each and every item named in the Schedule of Prices section of the

Contract/Proposal form. All bids must be signed by an authorized representative/official. Bids that contain

omissions, erasures, alterations, or additions not called for, conditional or alternate bids unless called for, or

that contain irregularities of any kind may be rejected. Bids must include the attached reference form with at

least three (3) references. Contractors with extensive experience in municipal roof maintenance and/or

projects will be preferred. Each bidder is encouraged to visit the worksites prior to submitting a bid.

Clarifications

Owner reserves the right to make clarifications, corrections, or changes in this bid at any time prior to the

time bids are opened. All bidders or prospective bidders will be informed of said clarifications, corrections,

or changes. If there are questions regarding the specifications, please contact Facilities Manager, Daniel

Juarez at daniel.juarez@northbrook.il.us. All questions must be submitted in writing. All email

communications must include the subject line “Roofing Services and Emergency Repairs RFB”. Questions

and inquiries regarding this RFB are due Monday, April 6, 2026 at 10:00 a.m. An addendum addressing all

questions and inquiries will be issued and posted to the Village of Northbrook’s website

(https://www.northbrook.il.us/1019/Bids-and-Proposals) by 3 p.m. on Tuesday, April 7, 2026. All

addendums must be acknowledged as indicated on page 5 of this document for responses to this RFB to be

considered complete. Any other information of any kind from any other source shall not be considered

official, and proposers relying on other information do so at their own risk.

Delivery of Bids

Each bid shall be submitted in a sealed envelope plainly marked with the bidder’s full legal name and address

and include the following wording clearly marked on the outside of the envelope:

Village of Northbrook - Bid for Roofing Services and Emergency Repairs

Responses received by the designated contact after 10:00 a.m., Central Time, April 13, 2026 will not be

accepted and will be returned to the sender unopened. All bids must be delivered to and received by Owner no

later than the due date regardless of postmark date. Bids submitted via facsimile or e-mail will not be accepted.

Bids must be submitted in the manner described in this RFB.

Each response shall be addressed and delivered to the place and before the time set forth above. Bids may be

delivered by mail or in person. Bids received after the time specified above will be returned unopened. Each

proposer assumes responsibility for timely submission of its bid.

Follow-up discussions may be conducted with several firm(s) to resolve any questions, finalize the scope of

work and agreement on final not-to-exceed costs as a means to recommend final selection to the Board of

Trustees. Owner also reserves the right to negotiate with potential consultants so that Owner’s best interests

are served.

Freedom of Information Act

All information submitted to Owner in response to this RFB shall be deemed a public record and will be subject

to disclosure under the Illinois Freedom of Information Act (5 ILCS 140 et seq.) subsequent to the award of

the contract. Bidders are advised that Section 7(1)(g) of that Act exempts the following from disclosure:

Trade secrets and commercial or financial information obtained from a person or business where the

trade secrets or commercial or financial information are furnished under a claim that they are

proprietary, privileged or confidential, and that disclosure of the trade secrets or commercial or

financial information would cause competitive harm to the person or business, and only insofar as the

claim directly applies to the records requested.

Bidders desiring to have portions of their proposals considered exempt are advised to mark these portions

accordingly.

Insurance

The successful bidder will be required to furnish certificates and policies of insurance as required by

Section 4.B of the contract, upon award of the contract. Each bidder's proposal must be accompanied

by a letter from bidder's insurance carrier or its agent certifying that said insurer has read the

requirements set forth in the contract and will issue the required certificates and policies of insurance

upon award of the contract to bidder.

MANDATORY PRE-BID MEETING

All bidders must attend a pre-bid meeting walk-though on Friday, April 3 at 8:00 a.m. at the Village of

Northbrook Public Works Center located at 655 Huehl Road, Northbrook, Il, 60062. After the pre-bid

meeting, all bidders will view the area of work at the Public Works Center and other facilities (if needed),

gather additional information, and ask specific questions. Attendance shall be taken at the pre-bid meeting to

ensure that all contractors have visited the Work Site. Representatives of the Village will be present to

discuss the Work and answer questions. Owner reserves the right to reject all bids submitted by bidders who

fail to attend this pre-bid meeting.

Opening of Bids

Bids will be publicly opened at 10:00 a.m., Central Time, Monday, April 13, 2026 at the Public Work

Center, located at 655 Huehl Road, Northbrook, IL 60062, and read at the time and place specified above.

Bidders, their authorized agents, and interested parties are invited to be present.

Withdrawal of Bids

No bids shall be withdrawn for a period of 90 days after the opening of any bid.

Rejection of Bids

Bids that are not submitted on the Contract/Proposal form or that are not prepared in accordance with these

Instructions to Bidders may be rejected. If not rejected, Owners may demand correction of any deficiency

and accept the deficiently prepared bid upon compliance with these Instructions to Bidders.

Bidder Qualifications and Evaluation Criteria

The bidders must be qualified roofing contractors and demonstrate the capability to provide services required

in accordance with the bid specifications. Bids shall be evaluated as follows (not listed in order of priority):

 Bid Rates

 Emergency Response Rates

 Compliance with Specifications

 Previous Municipality Experience

 References

 Submittal Compliance

Owner reserves the right to choose the overall best bid according to Owner’s criteria. Owner, and its

designated representatives, shall be the sole judge of its own best interest, the bid, and the resulting

negotiated contract. Owner’s decision will be final.

Acceptance of Bids

Bids submitted are offers only and the decision to accept or reject is a function of quality, reliability,

capability, reputation, and expertise of the bidders. The final award of a contract for the Work is in the sole

discretion of the Village Board of Trustees. Issuance of this RFB does not obligate Owner to pay any costs

incurred by a bidders in its submission of a bid or making any necessary studies or designs for the

preparation of that proposal, or for procuring or contracting for the services to be furnished under this RFB.

Owner reserves the right to accept the bid that is, in its judgment, the best and most favorable to the interests

of Owner and to the public; to reject the low price bid; to accept any item of any bid; to reject any and all

bids; and to waive irregularities and informalities in any bid submitted or in the request for bids process;

provided, however, the waiver of any prior defect or informality shall not be considered a waiver of any

future or similar defect or informality. Bidders should not rely upon, or anticipate, such waivers in

submitting their bid.

Upon acceptance of the successful bidder’s bid by Owner, the successful bidder’s bid, together with Owner’s

notification of acceptance in the form attached to this RFB, shall become the agreement for the Work. Final

acceptance and approval of the contract will be at the discretion of the Village Board of Trustees.

DATED this 26th day of March, 2026.

VILLAGE OF NORTHBROOK

By: Jean Paul Soens

Management Analyst

VILLAGE OF NORTHBROOK

CONTRACT/PROPOSAL FOR THE

ROOFING SERVICES AND EMERGENCY REPAIRS

Full Name of Bidder

“Contractor”)

(“Bidder” or

Principal Office Address

Local Office Address

Contact Person:

E-mail:

Telephone:

Fax:

TO: Northbrook Public Works

655 Huehl Road

Northbrook, Illinois 60062

Attention: Jean Paul Soens, Management Analyst

Bidder warrants and represents that Bidder has carefully examined the Work Sites described below and its environs and

has reviewed and understood all documents included, referred to, or mentioned in this bound set of documents, including

Addenda Nos. ________ [if none, write “NONE”], which are securely stapled to the end of this Contract/Proposal.

1. Work Proposal

A. Contract and Work: If this Contract/Proposal is accepted, Bidder proposes, and agrees, that Bidder shall, at its

sole cost and expense, provide, perform, and complete, in the manner specified and described, and upon the terms and

conditions set forth, in this Contract/Proposal and Owner’s written notification of acceptance in the form included in

this bound set of documents, all of the following, all of which is herein referred to as the “Work”:

1. Labor, Equipment, Materials and Supplies: Provide, perform, and complete, in the manner specified and

described in this Contract/Proposal and all necessary work, labor, services, transportation, equipment,

materials, supplies, information, data, and other means and items necessary for the roof maintenance services

and emergency repairs for facilities and structures owned by Owner at various locations in the Village of

Northbrook (the “Work Site”).

2. Permits: Procure and furnish all permits, licenses, and other governmental approvals and authorizations

necessary in connection therewith; and

3. Bonds and Insurance: Procure and furnish all bonds and all insurance certificates specified in this

Contract/Proposal; and

4. Taxes: Pay all applicable federal, state, and local taxes; and

5. Miscellaneous: Do all other things required of Bidder by this Contract/Proposal; and

6. Quality: Provide, perform, and complete all of the foregoing in a proper and workmanlike manner, consistent

with highest standards of professional and construction practices, in full compliance with, and as required by

or pursuant, to this Contract/Proposal, and with the greatest economy, efficiency, and expedition consistent

therewith, with only new, undamaged, and first quality equipment, materials, and supplies.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for Bids for Roofing Services and Emergency Repairs

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See also