TWO YEAR CONTRACT FOR THE SUPPLY OF VEHICLE DECALS FOR THE JEFFERSON

Location:	Louisiana
Posted:	Feb 4, 2026
Due:	Feb 19, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	25 - Vehicular Equipment Components
Solicitation No:	JPP-50-00149426
Publication URL:	To access bid details, please log in.

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Bid Number 50–00149426

Two (2) Year Contract for the Supply of Vehicle Decals for the

Jefferson Parish Department of Fleet Management

BID DUE: FEBRUARY 19, 2026 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, https://www.jeffparish.gov/464/Purchasing , by

the bid due date and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist Name: DONNA M EVANS

Purchasing Specialist Email: Donna.Evans@jeffparish.gov

Purchasing Specialist Phone: 504-364-2691

DATE: 2/04/2026

BID NO: 50-00149426

INVITATION TO BID

THIS IS NOT AN ORDER

JEFFERSON PARISH

PURCHASING DEPARTMENT

P.O. BOX 9

GRETNA, LA. 70054-0009

504-364-2678

Page: 1

PURCHASING SPECIALIST:

@jeffparish.gov

BIDS WILL BE RECEIVED ONLINE VIA WWW.JEFFPARISHBIDS.NET UNTIL 2:00 PM, 2/19/2026

AND PUBLICLY OPENED THEREAFTER IN THE WEST BANK PURCHASING DEPT, SUITE 4400, JEFFERSON PARISH

GENERAL GOVERNMENT BUILDING, 200 DERBIGNY STREET, GRETNA, LA 70053. At no charge, bidders are to submit

their bid via Jefferson Parish’s electronic procurement page. Additional instructions are included in the text box

highlighting electronic procurement.

LATE BIDS WILL NOT BE ACCEPTED

NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN, AND PROPERLY SIGNED BY A MEMBER OF THE FIRM OR

AUTHORIZED REPRESENTATIVE, WILL BE ACCEPTED. PENCIL AND/OR PHOTOSTATIC FIGURES FOR SIGNATURES

SHALL RESULT IN BID REJECTION. HOWEVER, ELECTRONIC SIGNATURES AS DEFINED IN La. R.S. 9:2602(8) ARE

ACCEPTABLE. IN ACCORDANCE WITH La. R.S. 9:2602(8, JEFFERSON PARISH REQUIRES A SECURED DIGITAL

SIGNATURE AND BIDDERS MUST PROVIDE PROOF OF THE SECURED SIGNATURE WITH BID SUBMISSION.

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

A. All bids submitted are subject to these instructions and general conditions and any special conditions and

specifications contained herein, and in the terms and conditions of Resolution No. 136353 and/or Resolution No.

141125, all of which are made part of this bid proposal and ensuing contract by reference. By submitting a bid, vendor

agrees to comply with all provisions of Louisiana Law as well be in compliance with the Jefferson Parish Code of

Ordinances (“JPCO”), Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.

B. The General Conditions for construction projects (141125) and the General Conditions for the purchase of materials,

services and/or supplies (136353) are those adopted by the Jefferson Parish Council by Resolution No. 136353 and

Resolution No. 141125, respectively. The General Conditions adopted by these resolutions shall be considered as

much a part of this document and the ensuing contract or P.O. as if they were written wholly herein. A copy of each

may be obtained from the Office of the Parish Clerk, Suite 6700, Jefferson Parish General Government Building, 200

Derbigny Street, Gretna, LA 70053. You may also obtain a copy of each by visiting the Purchasing Department

webpage at http://www.jeffparish.gov/464/Purchasing and clicking on Online Forms.

C. Jefferson Parish adheres to the Louisiana Code of Governmental Ethics, contained in La. R.S. 42:1101, et seq.

Vendor/Proposer by this submission, warrants that there are no "conflicts of interest" related to this procurement that

would violate applicable Louisiana Law. Violation of the Louisiana Code of Governmental Ethics may result in

rescission of contract, permit or licenses, and the imposition of fines and/or penalties, without contractual liability to

the public in accordance with applicable law.

D. All vendors submitting bids should register as a Jefferson Parish vendor if not already yet registered. Registration

forms may be downloaded from http://www.jeffparish.gov/464/Purchasing and by clicking on Vendor Information.

Current W-9 forms with respective Tax Identification numbers and vendor applications may be submitted at any time;

however, if your company is not registered and/or a current W-9 form is not on file, vendor registration is mandatory.

Vendors may experience a delay in payment if your company is not a registered vendor with Jefferson Parish.

E. All quotations shall be based on F.O.B. Agency warehouse or job site (see Additional Requirements section),

anywhere within the Parish as designated by the Purchasing Department. This provision does not apply to Public

Works projects.

F. Jefferson Parish requires all products to be new (current) and all work must be performed according to standard

practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise

specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery

and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated on the bid

form with bid submission. Supporting documentation may be required upon request.

Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING

DATE: 2/04/2026

BID NO: 50-00149426

Page: 2

G. Bidders should submit all questions in writing via email to the Purchasing Specialist’s email address as indicated above, no later

than five (5) working days prior to the bid opening. Bid numbers must be mentioned in all requests. If submitting online, vendors

may send questions via the E-Procurement site no later than five (5) working days prior to the bid opening. The Purchasing

Department will issue a written response to bidders’ questions in the form of an Addendum. Please note that all official

communication will be expressed in the form of an addendum.

H. All formal Addenda require written acknowledgement on the bid form by the bidder. Failure to acknowledge any Addendum on the

bid form shall cause the bid to be rejected. Jefferson Parish reserves the right to award bid to next lowest responsive and

responsible bidder in this event.

I. If this bid requires a pre-bid conference (see Additional Requirements section), bidders are advised that such conference will be

held to allow bidders the opportunity to identify any discrepancies in the bid specifications and seek further clarification regarding

instructions.

J. JEFFERSON PARISH WILL ACCEPT ONE BID ONLY FROM EACH VENDOR. Items bid must meet specifications. JEFFERSON

PARISH WILL ACCEPT ONE PRICE FOR EACH ITEM UNLESS OTHERWISE INDICATED. Two or more prices for one item will

result in bid rejection. Bidders are required to complete, sign and return the bid form and/or complete and return the associated

line-item pricing forms as indicated. Vendors must not alter the bid forms. Doing so will cause the bid to be rejected.

K. Written evidence of the authority of the individual signing the bid having such authority must be submitted with the bid. Failure to

comply will cause bid to be rejected. Acceptable written evidence may be a printout of the Louisiana Secretary of State’s website

listing the signatory as an officer or a manager. Such printout shall be included with the bid submission. Bids submitted by Owners

or Sole Proprietorships must include certification that he or she owns the entity for which the bid is signed. This documentation

must be submitted with the bid. Failure to do so will result in bid rejection. A sample corporate resolution can be downloaded from

our website http://www.jeffparish.gov/464/Purchasing or you may provide your own document. A sample certification of sole

proprietorship can also be downloaded from our website http://www.jeffparish.gov/464/Purchasing or you may provide your own

document.

L. AWARD OF CONTRACT: Jefferson Parish reserves the right to award contracts or place orders on a lump sum or individual item

basis, or such combination, as shall in its judgment be in the best interest of Jefferson Parish. Every contract or order shall be

awarded to the LOWEST RESPONSIVE and RESPONSIBLE BIDDER, taking into consideration the CONFORMITY WITH THE

SPECIFICATIONS and the DELIVERY AND/OR COMPLETION DATE. SPLIT AWARDS MADE TO SEVERAL VENDORS WILL

ONLY BE GRANTED TO THOSE DEEMED RESPONSIVE AND RESPONSIBLE.

a. All bid prices shall remain valid for 45 days. Jefferson Parish and the lowest responsive and responsible bidder(s) by

mutual written consent may mutually agree to extend the deadline for award by one (1) or more extensions of thirty (30)

calendar day increments.

b. PROTESTS: Only those vendors that submit bids in response to this solicitation may protest any element of the

procurement, in writing to the Director of the Purchasing Department. Written protest must be received within 48 hours

of the release of the bid tabulation by the Purchasing Department. After consultation, the Parish Attorney’s Office will

then respond to protests in writing. (For more information, please see Chapter 2, Article VII, Division 2, Sec. 2-914.1 of

the Jefferson Parish Code of Ordinances.)

c. PREFERENCE: Unless federal funding is directly spent by Jefferson Parish for this purchase, preference is hereby given

to materials, supplies, and provisions produced, manufactured or grown in Louisiana, quality being equal to articles

offered by competitors outside the state. “LSA – R.S. 38:2251-2261”

M. USE OF BRAND NAMES AND STOCK NUMBERS: Where brand names and stock numbers are specified, it is for the purpose of

establishing certain minimum standards of quality. Bids may be submitted for products of equal quality, provided brand names and

stock numbers are specified. Complete product data may be required prior to award.

N. CANCELLATION OF CONTRACT: JEFFERSON PARISH reserves the right to cancel all or any part if not shipped promptly. No

charges will be allowed for parking or cartage unless specified in quotation. The order must not be filled at a higher price than

quoted. JEFFERSON PARISH reserves the right to cancel any contract at any time and for any reason by issuing a THIRTY (30)

day written notice to the contractor.

a. For good cause and as consideration for executing a contract with Jefferson Parish, vendor conveys, sells, assigns and

transfers to Jefferson Parish or its assigns all rights, title and interest in and to all causes of action it may now or

hereafter acquire under the antitrust laws of the United States and the State of Louisiana, relating to the particular good

or services purchased or acquired by Jefferson Parish.

O. PRICES: Jefferson Parish is exempt from paying sales tax under La. R.S. 47:301 (8)(c). All prices for purchases by Jefferson

Parish of supplies and materials shall be quoted in the unit of measure specified and, unless otherwise specified, shall be

exclusive of state and local taxes. The price quoted for work shall be stated in figures no more than four (4) decimal points. In the

event there is a difference in unit prices and totals, the unit price shall prevail.

a. Quantities listed are for bidding purposes only. Actual requirements may be more or less than quantities listed.

Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING

DATE: 2/04/2026

BID NO: 50-00149426

Page: 3

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

P. ANTI- DISCRIMINATION: Bidders are not to exclude from participation in, deny the benefits of, or subject to discrimination under

any program or activity, any person in the United States on the grounds of race, color, national origin, or sex; nor discriminate on

the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual as

provided in Section 504 of the Rehabilitation Act of 1973, or on the basis of religion, except that any exemption from such

prohibition against discrimination on the basis of religion as provided in the Civil Rights Act of 1964, or Title VI and VII of the Act of

April 11, 1968, shall also apply. This assurance includes compliance with the administrative requirements of the Revenue Sharing

final handicapped discrimination provisions contained in Section 51.55 (c), (d), (e), and (k)(5) of the Regulations. New construction

or renovation projects must comply with Section 504 of the 1973 Rehabilitation Act, as amended, in accordance with the American

National Standard Institute’s specifications (ANSI A17.1-1961).

a. In accordance with La. R.S. 38:2216.1, Jefferson Parish is prohibited from entering into a contract with a value of

$100,000 or more with a company for the purchase of goods or services unless the contract contains a written

verification from the company of both of the following: 1) The company does not have a practice, policy, guidance, or

directive that discriminates against a firearm entity or firearm trade association based solely on the entity’s or

association’s status as a firearm entity or firearm trade association. 2) The company will not discriminate against a

firearm entity or firearm trade association during the term of the contract based solely on the entity’s or association’s

status as a firearm entity or firearm trade association. As a result, the awarded bidder will be required to verify the

above in the ensuing contract.

Q. INSPECTOR GENERAL: It shall be the duty of every parish officer, employee, department, agency, special district, board, and

commission: and the duty of every contractor, subcontractor, and licensee of the parish, and the duty of every applicant for

certification of eligibility for a parish contract or program, to cooperate with the Inspector General in any investigation, audit,

inspection, performance review, or hearing pursuant to JPCO 2-155.10(19). By signing this document, every corporation,

partnership, or person contracting with PARISH, whether by cooperative endeavor, intergovernmental agreement, bid, proposal,

application or solicitation for a parish contract, and every application for certification of eligibility for a parish contract or program,

attests that it understands and will abide by all provisions of JPCO 2-155.10.

R. Proof of Cyber Security Training may be required for the successful bidder. Pursuant to La. R.S. 42:1267, any contractor who has

access to state or local government information technology assets is required to complete cybersecurity training during the term of

the contract and during any renewal period. As a Parish contractor, you are responsible for taking the cyber training, whether from

the State or another source. After completion of said training please forward proof to your contract monitor/Parish contact.

Jefferson Parish and its partners as the recipients of federal funds are fully committed to awarding a contract(s) to firm(s) that will

provide high quality services and that are dedicated to diversity and to containing costs. Thus, Jefferson Parish strongly encourages the

involvement of minority and/or woman-owned business enterprises (DBE’s, including MBE’s, WBE’s and SBE’s) to stimulate

participation in procurement and assistance programs.

The purpose and intention of this invitation to bid is to afford all suppliers an equal opportunity to bid on all construction, maintenance,

repair, operating supplies and/or equipment listed in this bid proposal.

Advertised bids will be tabulated and a copy of the tabulation will be forwarded to each responding bidder after nine (9) working days.

Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING

DATE: 2/04/2026

BID NO: 50-00149426

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

Page: 4

IN ACCORDANCE WITH STATE REGULATIONS JEFFERSON PARISH OFFERS ELECTRONIC PROCUREMENT

TO ALL VENDORS

This electronic procurement system allows vendors the convenience of reviewing and submitting bids online.

This is a secure site and authorized personnel have limited read access only. Bidders are to submit

electronically using this free service; while the website accepts various file types, one single PDF file

containing all appropriate and required bid documents is preferred. Bidders submitting uploaded images of

bid responses are solely responsible for clarity. If uploaded images/documents are not legible, then bidder’s

submission will be rejected. Please note all requirements contained in this bid package for electronic bid

submission.

Please visit our E-Procurement Page at www.jeffparishbids.net to register and view Jefferson Parish

solicitations. For more information, please visit the Purchasing Department page at

http://www.jeffparish.gov/464/Purchasing .

ADDITIONAL REQUIREMENTS FOR THIS BID

PLEASE MATCH THE NUMBERS PRINTED IN THIS BOX WITH THE

CORRESPONDING INSTRUCTIONS BELOW. IF THE NUMBER IS NOT

SPECIFIED IN THIS BOX, IT IS NOT APPLICABLE FOR THIS BID.

10, 12, 13, 14

ADDITIONAL REQUIREMENTS FOR THIS BID

1. MANDATORY PRE-BID - All bidders must attend the MANDATORY pre-bid conference and will be required to sign in and

out as evidence of attendance. In accordance with LA.R.S. 38:2212(I), all prospective bidders shall be present at the

beginning of the MANDATORY pre-bid conference and shall remain in attendance for the duration of the conference. Any

prospective bidder who fails to attend the conference or remain for the duration shall be prohibited from submitting a bid for

the project.

2. NON-MANDATORY PRE-BID - Attendance to this pre-bid conference is optional. However, failure to attend the pre-bid

conference shall not relieve the bidder of responsibility for information discussed at the conference. Furthermore, failure to

attend the pre-bid conference and inspection does not relieve the successful bidder from the necessity of furnishing

materials or performing any work that may be required to complete the work in accordance with the specification with no

additional cost to the owner.

3. JP LICENSE - Contractor must hold current applicable JEFFERSON PARISH licenses with the Department of Building

Permits. Contractor shall obtain any and all permits required by the JEFFERSON PARISH Department of Building Permits.

The contractor shall be responsible for the payment of these permits. All permits must be obtained prior to the start of the

project. Contractor must also hold any and all applicable municipality, Federal and/or State licenses. Contractor shall be

responsible for the payment of these permits and shall obtain them prior to the start of the project.

4. LSCB LICENSE - A LA State Contractor’s License will be required in accordance with LA.R.S. 37:2150 et. seq. and such

license number must be entered in the appropriate field in the electronic procurement system. Failure to comply will cause

the bid to be rejected.

5. SITE VISIT - It is the bidder’s responsibility to visit the job site and evaluate the job before submitting a bid.

6. JOB SITE CLEANLINESS - Job site must be clean and free of all litter and debris daily and upon completion of the

contract. Passageways must be kept clean and free of material, equipment, and debris at all times. Flammable material

must be removed from the job site daily because storage will not be permitted on the premises. Precautions must be

exercised at all times to safeguard the welfare of JEFFERSON PARISH and the general public.

Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-50-00149426	TWO YEAR CONTRACT FOR THE SUPPLY OF VEHICLE DECALS FOR THE JEFFERSON Original: JPP-50-00149426	02/04/2026	02/19/2026 2:00:00 PM CT

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net