Premier Athletic and Recreation Campus Phase 2: Validation, Refinement and Implementation Strategy

PARC PHASE II RFP
ADDENDUM NO. 1
for the Premier Athletic and Recreation Campus Phase II
Request for Proposals Due Date: November 13, 2026
TO PROSPECTIVE RESPONDENTS: The following information is provided in response to
questions submitted by prospective respondents. This addendum is for clarification
purposes only and does not modify the requirements or provisions of the Request for
Proposals (RFP).
REQUEST FOR INFORMATION
1. Does a firm's participation in prior planning or project phases restrict or preclude that firm from
participating as a prime consultant or subconsultant for Phase 2?
No, participation in previous phases of the project does not restrict participation in PARC Phase II.
2. Would participation as a prime consultant or subconsultant for Phase 2 restrict or preclude that
firm from participating in any subsequent planning, design, engineering, or implementation
phases of the project?
No, participation in Phase II of the project does not restrict participation in future phases of the PARC
project.
3. Are any milestone dates established by the City for the final deliverables outlined across the
RFP?
No milestone date has been identified for the presentation of findings. With that, the City of Dublin is
committed to delivering projects in accordance with the annually adopted five-year Capital
Improvement Program.
4. Are there any other City/private development or master planning efforts ongoing that
respondents to this RFP need to coordinate this project's objectives with? If so, is a City liaison
going to be appointed to coordinate across these concurrent planning activities, or the
responsibility of this RFP respondent?
Yes, the City is currently delivering the University Boulevard Phase 3 project and the Cosgray Road
Corridor Study. The City will establish a single point of contact to coordinate these projects.
5. Are site plan updates/refinements of any kind desired as part of this RFP Scope of Work?
Deliverables shall focus on the refinement and validation of the existing PARC Vision Framework rather
than on the development of a new master plan. See section 4.2.
6. Is the intent to validate the existing Hunden market analysis and operating projections, or
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develop updated market demand, financial, and economic impact studies?
The intent is to review the Hunden Study, as well as the City's Envision Dublin Community Plan, the
West Innovation District Integrated Implementation Strategy, Parks & Recreation Master Plan and
PARC Vision Framework and first identify gaps, inconsistencies or areas requiring further validation.
Following this review and considering all other factors, the consultant shall prepare deliverables that
build upon previous planning efforts, including the Hunden Study and may require developing
supporting materials, such as updated market demand and financial and economic impact studies.
7. Will the City provide complete prior planning documents and supporting appendices, including
Envision Dublin and background materials from the PARC Vision Framework?
Yes, the City will provide prior planning documents consistent with those previously presented to City
Council.
8. Can the City provide the Signature Trail Plan, Cosgray Road corridor study, University Boulevard
Phase 3 and New Street 4 alignments, passenger rail station study, and the current status of
the Water and Sanitary Sewer Utility Master Plans?
The Signature Trail Study can be found on the City's website here; the Cosgray Road corridor study is
still underway; the preliminary University Boulevard Phase 3 and New Street 4 alignments are identified
in the West Innovation District Integrated Implementation Strategy, which was attached to the RFP;
the passenger rail station study is still underway; the current status of the water and sanitary sewer
utility master plan is that it is nearing completion, but still underway.
9. What role will Sports Facilities Companies (SFC) have in programming, utilization analysis, and
operational modeling? Will SFC provide existing market, scheduling, tournament, and financial
data, or is independent consultant analysis anticipated?
Sports Facilities Companies, as a partner of the City and operator of the SportsOhio Facility, is a
primary stakeholder in the development of PARC Phase II and will provide relevant data to inform and
support the completion of the project deliverables as necessary. At this time, their role has not
definitively been determined.
10. Should Phase II address all parcels and facilities identified in the PARC Vision Framework,
including the approximately 13-acre Office/Research site, Golf Center, and Chiller, or focus
primarily on Darree Fields and SportsOhio?
PARC Phase II should address all parcels and facilities identified in the PARC Vision Framework.
11. What existing technical information will be available, including boundary and topographic
surveys, utility records, CAD/GIS files, environmental studies, and traffic studies?
The relevant existing technical information required to complete the deliverables and possessed by the
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City will be made available to the selected consultant.
12. Is the consultant expected to evaluate the condition and reuse potential of existing SportsOhio
and Shepherd Excavating buildings? Are facility condition assessments available?
The Consultant will review existing materials and provide focused analysis to confirm the feasibility,
priorities and implementation strategy of the City's PARC Vision Framework rather than developing a
new vision or master plan. The facility condition assessments will be made available to the selected
consultant.
13. Is Phase II intended to rely on existing technical information for planning-level screening, or
should new field investigations and engineering studies be anticipated?
The consultant shall prepare deliverables that build upon previous planning efforts and may require the
development of supporting materials, such as field investigations and engineering studies.
14. Are recent traffic counts or studies available for Cosgray Road, Shier Rings Road, Houchard
Road, and University Boulevard? Is new traffic data collection or event-day observation
anticipated?
Recent traffic counts and studies are available for adjacent roadways. The selected consultant may
determine whether new data collection or observation is necessary following the provision of relevant
information by the City, to complete the items noted in section 4.4.
15. Approximately how many stakeholder engagement sessions and City coordination meetings
should be anticipated? Is the SportsOhio Steering Committee still active, and is broader public
engagement expected?
The approximate number of stakeholder engagement sessions and City coordination meetings have not
been determined yet, but consultants in partnership with the City will determine what is appropriate.
The SportsOhio Steering Committee is still active. Broader public engagement is to be expected to align
with community needs.
16. How should the study coordinate with ongoing roadway and utility planning efforts? Will the
City facilitate coordination with those project teams?
The PARC Phase II should coordinate with ongoing roadway and utility planning efforts and the City
will provide prior planning documents consistent with those previously presented to City Council. The
City will establish a single point of contact to coordinate these projects.
17. Is OhioHealth (Chiller) an anticipated stakeholder, and should potential shared parking or
operational coordination be evaluated?
OhioHealth is represented on the SportsOhio Steering Committee. The Chiller is not a part of the
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anticipated PARC, as it is owned and operated separately. Shared parking and operational coordination
may be evaluated as future phases progress.
18. Does the City anticipate conceptual diagrams or illustrative test-fit layouts to support
recommended program refinements, recognizing that full site plan design is excluded from
Phase II?
Conceptual diagrams were developed as part of the PARC Vision Framework. Phase II is intended to
refine the PARC Vision Framework, and may require updated diagrams to support subsequent master
planning, design, engineering, and implementation phases.
19. How many development or phasing alternatives should be anticipated for cost evaluation, and
what level of cost breakdown is expected?
The appropriate number of implementation alternatives is to be determined by the selected consultant
as part of the completion of deliverables. Per section 4.5, the selected consultant will provide planning-
level opinions of probable capital costs sufficient to compare implementation alternatives and establish
sequencing priorities. Detailed engineering cost estimates are not required.
20. Are there near-term improvements or capital commitments that Phase II should treat as
established project assumptions, including Darree Fields enhancements identified in the 2024-
2028 Capital Improvement Program? Can the City confirm their current funding, design, and
implementation status?
The 2027 Operating and 2027-2031 Capital Improvements Program Budgets are anticipated to be
adopted by City Council on November 9. Following adoption of the budgets, the City will post another
addendum with budget items intended to support Phase II from 2026 and 2027 budgets.
21. Is the consultant expected to evaluate or recommend future project delivery methods, funding
strategies, or potential public-private partnership structures as part of the implementation
roadmap?
Yes, the selected consultant should be prepared to provide such information for the implementation
roadmap.
22. Does the City anticipate a subsequent comprehensive park master planning phase following
Phase II? If so, is there an anticipated scope or timeframe?
Phase II planning will be based on existing needs of the community and priorities that have been
established. Additional phases may be needed based on the outcome of Phase II as the City continues
to evaluate the future needs of the community.
23. Beyond the draft and final presentations identified in the RFP, are additional presentations to
City Council, boards, commissions, or other stakeholders anticipated?
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Yes, periodic updates to stakeholder groups such as the SportsOhio Steering Committee, in addition to
City Council, are anticipated as a part of this phase.
24. What is the City's anticipated project duration and target completion date following notice to
proceed?
Please see response to question 3.
25. Does the City anticipate interviews with shortlisted teams? If so, is there a tentative timeframe?
The City anticipates interviews with shortlisted teams during the week of December 1.
26. Is there a page limit, required proposal format, or font size? If a page limit applies, do cover
letters, resumes, organizational charts, and subconsultant qualifications count toward that limit?
There is no page limit, required proposal format, or font size. The proposal must include all
requirements listed in section 7.
27. For digital submissions, is there an attachment size limit, and will the City confirm receipt of
emailed proposals?
There is no attachment size limit, and the City will confirm receipt of emailed proposals on Monday,
November 16.
28. Has the City established a professional services budget or not-to-exceed amount for Phase II? If
so, can that information be shared?
The 2026 Operating Budget sets aside $1,000,000 for Phase II.
29. Is the requested hourly rate schedule intended primarily for potential additional services beyond
the proposed lump-sum scope?
As with a planning process of this scope, it is expected there will be additional services beyond the
proposed lump-sum scope as authorized by the City, subject to the selected consultant.
30. Are the six evaluation criteria equally weighted, or has the City established specific scoring
weights?
Based on the scope of the planning project, each criteria will be weighted equally.
31. Are firms involved in preparing the PARC Vision Framework, WIDIIS, or Hunden study eligible to
participate in Phase II as a prime consultant or subconsultant?
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Yes, firms involved in preparing the PARC Vision Framework, WIDIIS and Hunden Study are eligible to
participate in Phase II as a prime consultant and/or a subconsultant.
32. Will the selected Phase II consultant remain eligible to pursue subsequent planning, design, and
engineering phases?
Please see response to question 2.
33. Are joint ventures acceptable, or does the City require a single prime consultant with
subconsultants? Does the City require or prefer a particular professional discipline to serve as
prime?
The City's preferred approach is a prime consultant with subconsultants. The City does not require or
prefer a particular professional discipline to serve as prime.
34. Can the City share its standard Professional Services Agreement and applicable insurance
requirements for review during proposal preparation?
Yes, the City will provide a sample PSA for reference as an attachment to this addendum. Section VII
of the PSA goes through the insurance requirements.
Terminus for ADDENDUM NO. 1, November 6, 2026
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PROFESSIONAL SERVICES AGREEMENT
City of Dublin Online Merchandise Store
This Services Agreement ("Agreement") is made and entered into and effective on this 20th day
of October, 2026 ("Effective Date") by and between the City of Dublin, Ohio ("Dublin"), an Ohio
Municipal Corporation, with offices located at located at 5555 Perimeter Drive and Outreach
Promos ("Service Provider"), with an office and principal place of business located at 214 Hoff
Road, Westerville, Ohio 43082
Recitals
WHEREAS, Dublin desires to engage Service Provider to perform the services as more fully
described in the attached Exhibit A (the "Services"); and
WHEREAS, Service Provider desires to perform the Services and desires to be so engaged.
NOW, THEREFORE, in consideration of the foregoing and of the covenants and agreements herein
contained, the parties, intending to be legally bound, agree as follows:
Provisions
I. Performance of the Services. Provider shall:
A. Perform the Services as set forth in Exhibit A.
B. If the Service Provider is an individual, complete, sign and return the Ohio Public
Employees Retirement System ("OPERS") Independent Contractor
Acknowledgement form.
C. Give prompt notice to Dublin should the Service Provider observe or otherwise
become aware of any fault or deficit in the project or any nonconformance with
the Agreement.
D. Remit to Dublin after the termination of this Agreement, all files and documents
pertaining to the project that have been obtained or produced including, but not
limited to, permits, licenses, applications, codes, drawings, site plans, photographs
and similar materials. Service Provider shall be entitled to retain copies for the
Service Provider's files.
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5555 Perimeter Dr. 614.410.4400
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Dublin, OH 43017 Dublinohiousa.gov

II. Obligations of Dublin. Dublin shall:
A. Assist the Service Provider by placing at its disposal all available information
pertinent to the Services for the project.
B. Use its best efforts to secure release of other data applicable to the project held
by others.
C. Make all necessary provisions to enter upon public and private property as required
to perform the Services.
D. Give prompt notice to the Service Provider should Dublin observe or otherwise
become aware of any fault or deficit in the project or any nonconformance with
the Agreement.
III. Term and Termination. The Agreement shall commence on 20 of October, 2026, and
shall terminate on the 31 day of December, 2026. Dublin may terminate this Agreement
at any time by giving Service Provider thirty (30) days advance written notice. In the
event this Agreement is terminated by Dublin prior to its natural expiration, Service
Provider shall be paid the amounts for work actually performed in accordance with this
Agreement to the date of this early termination.
IV. Payment.
A. Service Provider shall be compensated in accordance with the fee struture in
Exhibit A.
B. The Service Provider shall invoice Dublin monthly for services rendered through
the previous month, and Dublin agrees to pay within thirty (30) days of receipt of
a valid invoice. A valid invoice shall consist of a fully itemized account of hours
worked by each individual working on the project, including a description of the
work performed, as well as an itemization of all reimbursable expenses. These
expenses must be documented with copies of receipts whenever possible. All
invoices must include the contract number and the purchase order number
associated with this contract, which can be found in the upper right-hand corner
of the first page of this document. Invoices must also include information
describing the percentage of each phase of the work that has been completed, as
well as a summary of billings and payments made to date.
V. Relationship of the Parties. The parties acknowledge and agree that Service Provider
is an independent contractor and is not an agent or employee of Dublin. Nothing in this
Agreement shall be construed to create a relationship between Service Provider and Dublin
of a partnership, association, or joint venture. Further, the parties acknowledge that
Service Provider is paid a fee, retainer or other payment as per Section IV of this
Agreement; is not eligible for workers' compensation or unemployment compensation; is
not eligible for employee fringe benefits such as vacation or sick leave; does not appear
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on Dublin's payroll; is required to provide his or her own supplies and equipment; and is
not controlled or supervised by Dublin personnel as to the manner of work.
VI. Indemnification.
A. Professional Liability. Relative to any and all claims, losses, damages, liability and
cost, the Service Provider agrees to indemnify and save Dublin, its officers,
officials, and employees harmless from and against any and all suits, actions or
claims for property losses, damages or personal injury arising from the negligent
acts, errors or omissions by the Service Provider or its employees.
B. Non-Professional Liability (General Liability). To the fullest extent permitted by law,
the Service Provider shall indemnify, defend and hold harmless Dublin, its officers,
officials, employees or any combination thereof, from and against claims,
damages, losses and expenses, including but not limited to attorneys' fees, arising
out of the acts or omissions of the Service Provider, provided that such claim,
damage, loss or expenses is attributable to bodily injury, sickness, disease or
death, or to injury to or destruction of property (other than the work itself)
including loss of use resulting therefrom, but only to the extent caused by the
negligent acts or omissions of the Service Provider, any subconsultant(s) of the
Service Provider, its agents, or anyone directly or indirectly employed by them or
anyone for whose acts they may be liable. Such obligations shall not be construed
to negate, abridge, or reduce other rights or obligations of indemnity which would
otherwise exist as to a party or person described in this paragraph.
VII. Insurance.
A. The Service Provider shall secure and maintain, at his/her/its own expense, errors
and omissions insurance in an amount not less than One Million Dollars
($1,000,000.00) per claim/annual aggregate to protect himself from any claim
arising out of the performance of professional services and caused by negligent
acts, omissions or negligent acts for which the Service Provider may be legally
negligent. The Service Provider shall maintain said coverage for the entire contract
period and for a minimum of one year after completion of the work under the
contract.
B. In addition to errors and omissions insurance, the Service Provider shall also secure
and maintain, at his/her own expense, insurance for protection from claims under
Worker's Compensation acts, claims for damages because of bodily injury including
personal injury, sickness or disease or death of any and all employees or of any
person other than such employees, and from claims or damages because of injury
to or destruction of property including loss of use resulting therefrom, and any
other insurance prescribed by laws, rules, regulations, ordinances, codes or orders.
C. The Service Provider shall secure and maintain, at his/her own expense, General
Liability insurance in an amount not less than One Million Dollars ($1,000,000.00)
per occurrence.
D. The Service Provider shall secure and maintain, at his/her/its own expense,
Property insurance for protection from claims or damages because of damage to
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or destruction of property including loss of use resulting therefrom in an amount
not less than Five Hundred Thousand Dollars ($500,000.00).
E. Dublin shall be held harmless for any damage to the Service Provider's property
and/or equipment during the course of performance under the Contract.
F. The above referenced insurance shall be maintained in full force and effect during
the life of this Contract and for one year beyond, where specified. Certificates
showing that the Service Provider is carrying the above referenced insurance in at
least the above specified minimum amounts shall be furnished to, and approved
by, Dublin prior to the start of work on the project and before Dublin is obligated
to make any payments to the Service Provider for the work performed under the
provision of this contract. All such Certificates, with the exception of those for
Worker's Compensation and Errors & Omissions coverage, shall clearly reflect that
the City of Dublin is an "Additional Insured".
VIII. Employee Documentation.
A. Service Provider guarantees that the individuals employed by the Service working
on this project are authorized to work in the United States. The Service Provider
will upon demand provide Dublin with appropriate documentation (Form I-9) for
any Service Provider employee performing services for Dublin.
B. The Service Provider agrees to indemnify Dublin in accordance with Section VI of
the Agreement for any issue arising out of the Service Provider's hiring or retention
of any individual who is not authorized to work in the United States.
IX. Taxes.
A. Service Provider has the following identification number for income tax purposes:
___IN MUNIS___.
B. Service Provider is subject to and responsible for all applicable federal, state, and
local taxes.
C. Dublin represents that it is a tax-exempt entity and evidence of this tax-exempt
status shall be provided to Service Provider upon written request. Service Provider
hereby further agrees to withhold all municipal income taxes due or payable under
the provisions of Chapter 35 of the Codified Ordinances of Dublin, Ohio, for wages,
salaries and commissions paid to its employees and further agrees that any of its
subcontractors shall be required to agree to withhold any such municipal income
taxes due under such chapter for Services performed under this Agreement.
D. The Service Provider shall receive Internal Revenue Service form 1099 from Dublin
for income tax reporting purposes.
X. Assignment. Neither party may assign this Agreement without obtaining express,
written consent from the other party prior to assignment.
XI. Entire Agreement/Amendment. This Agreement constitutes the entire understanding
of the parties hereto with respect to the subject matter hereof and supersedes all prior
negotiations, discussions, undertakings and agreements between the parties. This
Agreement may be amended or modified only by a writing executed by the duly authorized
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