2025-26.RFP03 Student Behavioral Health Records Data System

Location:	California
Posted:	Jun 10, 2026
Due:	Jul 1, 2026
Agency:	Hacienda La Puente School District
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services Q - Medical Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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2025-26.RFP03

Student Behavioral Health Records Data System

Hacienda La Puente Unified School District

June 10, 2026

HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT

Request for Proposals: 2025-26.RFP03

TABLE OF CONTENTS

Section

Title

TITLE PAGE

NOTICE SOLICITING PROPOSALS

BACKGROUND & OBJECTIVES

INSTRUCTIONS TO RESPONDENTS

EVALUATION CRITERIA

Intentionally Left Blank

SCOPE OF WORK

FIRM INFORMATION & CERTIFICATION

PROVIDOR / FIRM REFERENCES

NONCOLLUSION DECLARATION

Intentionally Left Blank

BUDGET AND COST PROPOSAL

CERTIFICATIONS TO BE COMPLETED BY PROVIDER

HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT

Request for Proposals: 2025-26.RFP03

TABLE OF CONTENTS

SECTION 01

NOTICE SOLICITING PROPOSALS

The Hacienda La Puente Unified School District (“District”) is issuing this Request For Proposals (“RFP”) and invites

qualified vendors to submit proposals for a secure, compliant, and efficient Student Behavioral Health Records Data

System to District high school students. Interested parties shall submit two (2) hard copies and one (1) pdf copy on

a USB drive in a sealed envelope to:

Hacienda La Puente Unified School District

Attn: Joel Duarte, Director of Purchasing & Warehouse

15959 E Gale Ave.,

City of Industry, CA 91745

Proposals must be received no later than 3:00 P.M. (PST) on July 1, 2026. Submissions received after this date and

time may not be accepted by the School District. The District reserves the right to reject any and all proposals at

their discretion, the District reserves the right to request additional information and/or conduct subsequent

interviews with all or none of the responding firms.

All questions or requests for clarification regarding any aspect of this RFP must be submitted via email only to Joel

Duarte, Director of Purchasing & Warehouse at: jduarte@hlpusd.org and a courtesy copy to Monica Reyna at

moreyna@hlpusd.org and Martha Calderon at mcalderon@hlpusd.org. Questions received after this time may not

be answered. Any firm directly or indirectly contacting District staff, including but not limited to, administrators,

Board members, other than the Director of Purchasing may be disqualified.

The complete RFP document can be found:

https://www.hlpschools.org/district/business-services-division/purchasing-warehouse

Thank you for your interest.

Sincerely,

Joel Duarte

Hacienda La Puente Unified School District

Director of Purchasing & Warehouse

(626) 933-3932

END OF SECTION

HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT

Request for Proposals: 2025-26.RFP03

NOTICE SOLICITING PROPOSALS

Section 01 - 1

SECTION 02

BACKGROUND & OBJECTIVES

1. Background

The Hacienda La Puente Unified School District (“HLPUSD” or “District”) located approximately 25 miles east of

Los Angeles is one of the largest suburban school districts in Los Angeles County. The District’s pre-kindergarten

through 12th grade enrollment exceeds 15,000 students who reside within the District’s boundaries which

include the cities of Industry and La Puente and the unincorporated Los Angeles County areas of Hacienda

Heights and Valinda.

The Hacienda La Puente Unified School District has fourteen (14) elementary schools, eight (8) K-8 and middle

schools, four (4) comprehensive high schools, one alternative high school, and extensive Head Start/child

development and adult education programs.

The Hacienda La Puente Unified School District is governed by a five-member Board of Education. The District

employs a school Superintendent who is responsible for the day-to-day operations of the school district. The

District employs approximately 3,000 certificated and classified employees, and has a total operating budget of

approximately $350 million dollars.

2. Objective

The objective of this project is to procure and implement an Electronic Health Records (EHR) system that

supports healthcare billing and reimbursement processes, ensures compliance with the Family Educational

Rights and Privacy Act (FERPA), the Health Insurance Portability and Accountability Act (HIPAA), and the

Children's Online Privacy Protection Act (COPPA), and provides seamless integration with the Aeries Student

Information System (SIS) to support student health record management and data exchange.

END OF SECTION

HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT

Request for Proposals: 2025-26.RFP03

BACKGROUND & OBJECTIVES

Section 02 - 1

SECTION 03

INSTRUCTIONS TO RESPONDENTS

Respondents shall follow the instructions in this document, and shall submit all documents, forms, and information

required for consideration of a Proposal.

Hacienda La Puente Unified School District will evaluate the information submitted by Respondents as outlined

herein. If any information is found to be false, incomplete, or otherwise unsatisfactory, the District may, at its sole

discretion, reject the Respondent's submission.

1. RFP Documents

Complete RFP documents, including addenda issued, can be found on the Purchasing webpage of the Hacienda

La Puente Unified School District website at:

https://www.hlpschools.org/district/business-services-division/purchasing-warehouse

2. Due Date

The due date for this RFP July 1, 2026, at 3:00 p.m. (PST). Proposals received after the date and time will be

deemed nonresponsive and returned to the Respondent unopened. For the purposes of this RFP the official

time shall be that in the District’s Purchasing office. Proposals will be publicly opened at the District Office,

Immediately following this submission time.

3. Submittal Location

Proposals can be mailed or hand delivered to the District Office at:

Hacienda La Puente Unified School District

Attn: Joel Duarte, Director of Purchasing & Warehouse

15959 E. Gale Ave.

City of Industry, CA 91745

The District shall not be responsible, nor shall it give consideration, to any delays in mailing or shipping services.

The District will not be responsible for submissions misdelivered due them being unreadable or mislabeled.

4. Format

Proposals shall be submitted in a sealed envelope/package clearly marked on the outside with the Respondent’s

name, the RFP number and RFP title. Included in the package should be one (1) original hard copy clearly marked

“Original”, one (1) hard copy clearly marked “Copy” and one (1) electronic copy on a USB Storage Device.

Proposals sent by e-mail or facsimile will not be accepted.

Proposals shall be typed and securely bound or stapled in a manner that ensures all pages remain intact, the

proposals should clearly exhibit the Respondent’s ability to provide a product and the related services as called

out in the Scope of Work and Evaluation Criteria. The complete proposal, including all narrative content,

required forms, marketing materials, and any supplemental documentation, shall not exceed 75 pages in total.

Proposals that exceed the page limit or are not properly assembled may be deemed non-responsive. The

proposal must include copies of this RFP’s Sections 07, 08, 09 and 12.

5. Product Demonstration

Following the District’s initial evaluation of written proposals, the District may invite one or more Respondents

to participate in a live product demonstration. The demonstration may be conducted virtually or in person at

the District's discretion.

The purpose of the demonstration is to validate the functionality, usability, performance, and capabilities

described in the Respondent's proposal. Respondents may be required to demonstrate specific use cases

identified by the District, including but not limited to:

HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT

Request for Proposals: 2025-26.RFP03

INSTRUCTIONS TO PROPOSERS

Section 03 - 1

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

2025-26.RFP03 Student Behavioral Health Records Data System

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