Request for Information (RFI) - Mobility Options For City Employees

Location:	Pennsylvania
Posted:	Dec 18, 2025
Due:	Jan 30, 2026
Agency:	City of Philadelphia
Type of Government:	State & Local
Category:	U - Education and Training Services
Publication URL:	To access bid details, please log in.

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CITY OF PHILADELPHIA

MANAGING DIRECTOR’S OFFICE

REQUEST FOR INFORMATION

FOR

MOBILITY OPTIONS FOR CITY EMPLOYEES

December 18th, 2025

Information Session

Deadline for questions, requests for clarification, or

requests for additional information

December 29th , 2025

at 12:00 PM to 12:30 PM

(Local Philadelphia Time)

Join Teams Meeting:

https://teams.microsoft.com/meet/2

5672791770889?p=RA883B4GVhgn8

EUL2o

Meeting ID: 256 727 917 708 89

Passcode: ym2yL7Eg

Dial in by phone: +1 267-404-3440

Phone conference ID: 886 081 846#

January 9th , 2026

before 5:00 PM

(Local Philadelphia Time)

City Responds to Questions

Responses to RFI Due

January 16th , 2026

January 30th , 2026

before 5:00 PM

(Local Philadelphia Time)

CHERELLE L. PARKER, Mayor

ADAM K. THIEL, Managing Director

TABLE OF CONTENTS

I. RESPONSE CALENDAR.......................................................................................................................3

II. PURPOSE OF REQUEST FOR INFORMATION .................................................................................. 3

III. BACKGROUND ............................................................................................................................... 4

IV. INFORMATION REQUESTED ......................................................................................................... 5

V. WHO SHOULD RESPOND..................................................................................................................6

VI. SUBMISSION GUIDELINES ............................................................................................................ 6

VII. RIGHTS AND OPTIONS RESERVED...............................................................................................6

VIII. PUBLIC DISCLOSURE ..................................................................................................................... 7

IX. APPENDIX A: RFI RESPONSE TEMPLATE ..................................................................................... 8

I. RESPONSE CALENDAR

Information Session

December 29th , 2025

at 12:00 PM to 12:30 PM

(Local Philadelphia Time)

Join Teams Meeting:

https://teams.microsoft.com/meet/25672791

770889?p=RA883B4GVhgn8EUL2o

Meeting ID: 256 727 917 708 89

Passcode: ym2yL7Eg

Deadline for questions, requests

for clarification, or requests for

additional information

Dial in by phone: +1 267-404-3440

Phone conference ID: 886 081 846#

January 9th , 2026

before 5:00 PM

(Local Philadelphia Time)

City Responds to Questions

January 16th , 2026

Responses to RFI Due

January 30th , 2026

before 5:00 PM

(Local Philadelphia Time)

II. PURPOSE OF REQUEST FOR INFORMATION

To serve the residents of the City of Philadelphia, City employees must frequently travel

throughout the City during their duties. The mobility needs of City employees vary across

agencies, departments, and offices, as well as across roles and times of day, week, month,

and year. Some trips require City employees to bring a substantial amount of equipment or

supplies with them, while others require only that the employee arrive at their destination.

To ensure that City employees can fulfill any duties requiring travel and thus meet the

needs of City residents and businesses promptly, multiple mobility solutions must be

readily available.

III. BACKGROUND

The Managing Director’s Office (MDO) is a cabinet-level office with oversight of the City’s

operating departments. The MDO works with these departments to:

• Create and successfully enact new policies.

• Deliver efficient, effective, and responsive public services.

• Implement the mayor’s vision.

The MDO oversees the following divisions:

• Capital Program Office

• Community Safety

• Community Services

• General Services

• Health and Human Services

• Office of Children and Families

• Office of Transportation and Infrastructure Systems

The Smart Cities initiative within MDO uses cutting-edge technologies and practices to

understand and implement smart and emerging technology solutions that would improve

City service delivery for its broad community of residents, businesses, and visitors.

The City intends to pilot a range of mobility solutions for its employees. The City, through

its SmartCityPHL program, has issued this Request for Information (RFI) to solicit

statements of interest, capabilities, and Rough Order of Magnitude (ROM) cost estimates

from all Respondents interested in, and capable of, providing mobility services as part of

the City’s solution. In particular, the City is interested in the following categories of mobility

solutions:

• Car Rental Solutions

• Car Share Solutions

• Ride Share Solutions

Respondents may, in the City’s discretion, be invited to engage in discussions with the City’s

project team and/or demonstrate their products, services, and solutions.

No contract will be awarded as a result of this RFI. Anyone who does not respond to this

RFI is still eligible to respond to future solicitations issued by the City. The City aims to

acquire solutions for this project as soon as reasonably possible, following its procurement

laws and practices, which may include, but are not limited to, using existing City contracts

or certified cooperative purchase agreements. Respondents will not be bound by the ROM

cost estimates provided in their responses to this RFI in any future procurement. The City

also reserves the right not to procure any hardware, software, or services.

IV. INFORMATION REQUESTED

The Smart Cities team seeks responses that provide creative services, solutions, strategies,

and business practices to enhance and expand mobility options and solutions for City

employees while performing their duties. Respondents are encouraged to provide useful

and relevant information that can advance the City’s goals for employee mobility: flexibility,

reliability, safety, sustainability, and accountability.

Information gathered through this process will inform policies, funding decisions, and

future contracting opportunities related to City employee mobility needs in Philadelphia.

Providers wishing to respond to this RFI should read this document carefully, along with

the recommended supporting information.

Respondents should aim to address at least one of the three mobility types listed below.

For each type they address, respondents should also explain how their solutions meet or

align with the key considerations of flexibility, reliability, safety, sustainability, and

accountability.

Respondents wishing to reply to this RFI with information about their solutions should

address the following in their responses.

• How can a City employee reserve, access, and pay for vehicles/trips?

• How can a Citywide program be monitored?

• Describe the Respondent’s efforts to offset or limit vehicle emissions and promote

the use of more environmentally sustainable vehicles. Provide a breakdown of the

typical percentage of vehicles in the Respondent’s Philadelphia region locations that

are considered hybrid, electric, or flex fuel.

• Describe how the program would incorporate web-based reservation/payment

utilities that are user-friendly, allowing access to the program and any program data

24 hours a day, 7 days a week, 365 days a year.

• What kind of user support plan do you offer?

• If the service requires managing a physical site or parking space, how would the

provider site, implement, and monitor such spaces?

• How City employees would reserve rides, and how the cost is determined/paid.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Title	Description			Date	Format
Request for Information (RFI) – Mobility Options For City Employees PDF	The City is seeking information that provides creative services, solutions, strategies, and business practices to enhance and expand mobility options and solutions for City employees while performing their duties.			December 18, 2025	PDF

Request for Information (RFI) - Mobility Options For City Employees

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