Madison County Sheriff’s Office Mobile Command Unit

Location:	Virginia
Posted:	Jun 10, 2026
Due:	Jul 6, 2026
Agency:	Madison County
Type of Government:	State & Local
Category:	54 - Prefabricated Structures and Scaffolding 71 - Furniture
Solicitation No:	260608
Publication URL:	To access bid details, please log in.

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COUNTY OF MADISON,

VIRGINIA

Invitation for Bids

Madison County Sheriff’s Office

Mobile Command Unit

Issue Date: June 8, 2026

Questions Due By: June 15, 2026

Question Responses By: June 22, 2026

Due Date and Time: July 6, 2026, at 2:00 PM

Anticipated Interview Date: July 15, 2026

Anticipated Award Decision Date: July 21, 2026

Anticipated Implementation Date: November 1,

2026

IFB #: 260͕͏͗

Issuing Agency: Madison County

Procurement Contact:

Brian Gordon; Deputy County Administrator

414 N. Main Street

Madison, VA 22727

Phone: (540) 948-7500

Email: bgordon@madisonco.virginia.gov

Bids may be submitted to the above address or via electronic submission through EVA

Questions shall be submitted to Brian Gordon electronically via email; a list will be complied with answers

and the circulated as an addendum in EVA.

IFB 20260608 is a request for an electronic sealed bid; therefore, bids submitted outside of

the eVA system, such as via e-mail, mail, fax or hand delivery WILL NOT be accepted.

Electronic sealed bids will be received until the closing date and time provided in the

solicitation.

Prior to the due date, Bidders should:

• Check the status of the solicitation on eVA at www.eva.virginia.gov by clicking on

Business Opportunities and then click on Virginia Business Opportunities (VBO) for any

updates, changes, amendments, cancellations, etc.;

• Check the Solicitation in VBO for all attachments and documents to be completed and

submitted; and

• Complete all attachments, amendments, exhibits, product information, etc. and

attach electronically to the Bidder’s electronic submission.

Bidders are solely responsible for reviewing, complying, and returning a complete and

responsive bid. Failure to submit any of the required information may result in the bid being

deemed non-responsive. Changes to the solicitation’s forms or formats are prohibited except

where clearly instructed and permitted.

Bid Submission:

Electronic bid submission with required documents attached is required. Bidders must be

registered in eVA in order to submit an electronic bid. Bidders must submit one (1) complete

copy of the bid and all required documents and/or attachments.

The following are instructions for submitting an electronic bid:

a. Go to www.eva.virginia.gov;

b. Click on “I Sell To Virginia”;

c. Click on “eVA Supplier Training”; and

d. Click on “Viewing and Responding to Solicitations Video”.

Note: Bidders need to ensure that they submit their electronic response to the latest version of

the solicitation.

If a Bidder needs assistance submitting an electronic response, the Bidder must contact eVA

Customer Care at 866-289-7367 or email eVACustomerCare@dgs.virginia.gov.

Invitation for Bids (IFB)

Medium-Duty 4x4 Vehicle Chassis with Integrated Mobile Operations Build

1. Introduction and Instructions

Madison County is soliciting proposals for a medium-duty mobile operations vehicle. The vehicle is grant

funded and we anticipate the funds being available November 1, 2026. All bids must be submitted with

appendices A, B, and F-(1-8), failure to submit all documents may result in a deemed incomplete

submission at the sole discretion of Madison County.

2. Required Specifications (Minimum)

Chassis & Powertrain

• Chevrolet 6500 or equivalent

• Two axles

• 4x4 drivetrain

• Diesel engine

Technology & Power

• Starlink power connection ports and direct network connection ports

• Half serer rack with CAT6 to 10 jacks; minimum 12U - Itemized bid option

• 20 power receptacles - Itemized bid option

• Shore power + battery conditioning

• 6–8kW generator with the exterior power receptacles

Communications

• Two APX8500 radio locations, radios to be supplied by customer

• Antenna + wiring channels (antenna to be supplied by customer)

• Smart board connections (interior/exterior)

Interior

• Desktop workspace

• Storage for tables/chairs

Exterior

• 360-degree camera system, provided as an option

• Awning

• USB-A and USB-C charging (both sides) - Itemized bid option

• Lettering and striping to be designed by the vendor and approved by the customer

Lighting

• Emergency lighting

• 360° scene lighting

• No light tower

3. General Terms and Conditions - See Appendix A

4. Submission Requirements

• Technical proposal

• Pricing

• Timeline

• Warranty

• Exceptions

5. Evaluation Criteria

• Compliance - The extent to which the offeror meets standards provided in the required specifications

- 10% Weight

• Cost - Total cost of the project- 25% Weight

• Delivery and Training - Extent to which the offeror plant to deliver the vehicle and provide training to

County personnel- 15% Weight

• Experience - The experience of the offeror in building the desired vehicle - 25% Weight

• Support - Extent to which the offeror will support the Madison County Team - 25% Weight

Appendix A: General Terms and Conditions for Non-Professional Services

Contracts

A. APPLICABLE LAW AND COURTS: This solicitation and any resulting

contract shall be governed in all respects by the laws of the Commonwealth of

Virginia and any litigation with respect thereto shall be brought in the Madison

County courts. The contractor shall comply with all applicable federal, state

and local laws, rules and regulations. This solicitation is also governed by

provisions of County ordinances on procurement and any revisions thereto, as

well as procurement policies, which are hereby incorporated into this contract

by reference.

B. ANTI-DISCRIMINATION: By submitting their (bids/proposals),

(bidders/offerors) certify to the County that they will conform to the

provisions of the Federal Civil Rights Act of 1964, as amended, as well as the

Virginia Fair Employment Contracting Act of 1975, as amended, where

applicable, the Virginians With Disabilities Act, the Americans With Disabilities

Act and § 2.2-4311 of the Virginia Public Procurement Act. If the award is

made to a faith-based organization, the organization shall not discriminate

against any recipient of goods, services, or disbursements made pursuant to

the contract on the basis of the recipient's religion, religious belief, refusal to

participate in a religious practice, or on the basis of race, age, color, gender

or national origin and shall be subject to the same rules as other

organizations that contract with public bodies to account for the use of the

funds provided; however, if the faith-based organization segregates public

funds into separate accounts, only the accounts and programs funded with

public funds shall be subject to audit by the public body. (Code of Virginia, §

2.2-4343.1E). In every contract over $10,000 the provisions in 1. and 2.

below apply:

1. During the performance of this contract, the contractor agrees as

follows:

a. The contractor will not discriminate against any employee or

applicant for employment because of race, religion, color, sex,

national origin, age, disability, or any other basis prohibited by

state law relating to discrimination in employment, except

where there is a bona fide occupational qualification reasonably

necessary to the normal operation of the contractor. The

contractor agrees to post in conspicuous places, available to

employees and applicants for employment, notices setting forth

the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for

employees placed by or on behalf of the contractor, will state

that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance

with federal law, rule or regulation shall be deemed sufficient

for the purpose of meeting these requirements.

2. The contractor will include the provisions of 1. above in every

subcontract or purchase order over $10,000, so that the provisions will

be binding upon each subcontractor or vendor.

Appendix A - Page 1 of 7

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	260608
Bid Title:	Madison County Sheriff’s Office Mobile Command Unit
Category:	Non-Professional Services
Status:	Open

Madison County Sheriff’s Office Mobile Command Unit

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See also