Paper Refuse Bags

PURCHASING OFFICE
1149 ELLSWORTH DR SUITE 400
PASADENA. TEXAS 77506
713-475-5532
FAX 713-920-7938
SUBMIT TO:
CITY OF PASADENA
CITY SECRETARY'S OFFICE Invitation for Bids (IFB)
1149 Ellsworth Dr. Suite 200
PASADENA, TX 77506
MAILING DATE TITLE NUMBER CLOSING DATE & TIME
26-016
June 10, 2026 Paper Refuse Bags June 29, 2026 By
BID WRITER
4:00 PM
Cheyenne
Keltch, Buyer II
PRE-BID DATE, TIME AND LOCATION
NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL TAXPAYER IDENTIFICATION NUMBER
MAILING ADDRESS NO BID: If not submitting a bid, state reason below and return one copy of this form
CITY-STATE-ZIP
PH: EMAIL:
FX: WEB ADDRESS:
TOTAL BID AMOUNT: Delivery: Calendar days after receipt of Purchase Order:
days (ARO)
Bids are firm for Acceptance for 90 days Payment Terms:
Yes No Other % , net
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I
am authorized to sign this bid for the bidder. In submitting a bid to the City of Pasadena the bidder offers and agrees that if the bid is accepted, the
bidder will convey, sell, assign or transfer to the City of Pasadena all rights, titles and interest in and to all causes to action it may now or hereafter
acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the particular commodities or services purchased or
acquired by the City of Pasadena. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final payment
to the bidder.
AUTHORIZED SIGNATURE DATE PRINTED NAME/TITLE
Please initial by all that apply. I acknowledge receipt of the following addendum
Addendum #1 Addendum #2 Addendum #3 Addendum #4
Please note the following:
* This page must be completed and returned with your bid
* Bids must be submitted in a sealed envelope, marked with bid number & closing date.
* Bids received after the above closing date and time will not be accepted.

Legal Notice
NOTICE TO BIDDERS
BID NO.26-016
The City of Pasadena, Texas intends to purchase and invites you to submit a sealed bid for:
Paper Refuse Bags
Sealed bids in duplicate will be received by the City of Pasadena, Texas on or before 4:00 p.m. CST,
Monday, June 29, 2026 in the Office of the City Secretary, 1149 Ellsworth Dr. Suite 200., Pasadena, Texas
77506. Bids will be publicly opened and read on Tuesday, June 30, 2026 at 3:00 p.m. in the 2nd floor
conference room.
Invitation for Bids documents may be obtained via the Internet by contacting DemandStar.com or from the
City of Pasadena Purchasing Department web page at www.pasadenatx.gov. If you do not have Internet
access, you may obtain the documents by contacting the Purchasing Office at 1149 Ellsworth Dr. Suite
400, Pasadena, Texas, 77506, (713) 475-5532.
Bids may be either mailed or hand delivered to the City Secretary's Office, 1149 Ellsworth Dr. Suite 200.,
Pasadena, TX 77506. Any bids received after the above stated time will be returned to the bidder
unopened.
The City Council reserves the right to waive any informalities or minor irregularities; reject any and all
bids/proposals which are incomplete, conditional, obscure, or which contain additions not allowed for;
accept or reject any bids/proposal in whole or in part with or without cause; and accept the bid/proposal
which best serves the City.
CAUTION: It is the bidder's/proposer's responsibility to ensure that bids/proposals are received in the City
Secretary's Office prior to the date and time specified above. Receipt of a bid/proposal in any other City
office does not satisfy this requirement.
Published in the Pasadena Citizen & on the City of Pasadena Website
Publish: June 10, 2026 & June 17, 2026

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CITY OF PASADENA
PURCHASING OFFICE
TABLE OF CONTENTS
STANDARD PURCHASE DEFINITIONS (IFB) ........................................................................................................... 1
GENERAL REQUIREMENTS FOR BIDS .................................................................................................................... 2
SPECIAL CONDITIONS ............................................................................................................................................. 13
SPECIFICATIONS ...................................................................................................................................................... 14
BID PRICING SHEET ................................................................................................................................................. 17
DELIVERY .................................................................................................................................................................. 18
DEVIATION & COMPLIANCE SIGNATURE FORM.................................................................................................. 20
NON-COLLUSION AFFIDAVIT .................................................................................................................................. 21
SOLICITATION QUESTIONNAIRE............................................................................................................................ 22
BIDDER REFERENCES ............................................................................................................................................. 23
LOCAL BIDDER PREFERENCE CLAIM FORM ....................................................................................................... 24
FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY ................................................................................... 26
BIDDER QUESTIONAIRE & CHECKLIST ................................................................................................................ 27
BID/PROPOSAL LABEL ............................................................................................................................................ 28

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CITY OF PASADENA
PURCHASING OFFICE
STANDARD PURCHASE DEFINITIONS (IFB)
The City will use the following definitions in instructions to bidders, terms and conditions, special provisions, technical specifications and any other
solicitation documents.
Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall
control, unless otherwise defined in the Contract.
1. Addendum means a written instrument issued by the compliance with all City ordinances concerning the
Contract Awarding Authority that modifies or clarifies the purchasing process.
Solicitation prior to the Due Date. "Addenda" is the plural
form of the word. 16. Lowest Responsible Bidder means the Bidder submitting
Lowest Responsible Bid.
2. Alternate Bid means multiple Bids with substantive
variations from the same Bidder in response to a 17. Non-Professional Services are services performed that are
Solicitation. not of a professional nature such as lawn care, security,
janitorial, etc.
3. Appropriate, Appropriated, or Appropriation means the
adoption by the City Council of the City of a budget for a 18. Offer means a complete signed response submitted to the
fiscal year that includes payments to be made under the City in response to a Solicitation including, but not limited to,
Contract during the respective fiscal year. a Bid submitted in response to an Invitation for Bid, a
proposal submitted in response to a Request for Proposal,
4. Bid is a complete, properly signed response to an invitation a quote submitted in response to a Request for Quotation,
for bid, which if accepted, would bind the Bidder to perform or a statement of qualifications and interest submitted in
the resultant Contract. response to a Request for Qualifications.
5. Bidder is a person, firm, or entity that submits a Bid in 19. Pre-Bid Conference means a conference conducted by the
response to a Solicitation. Any Bidder may be represented Purchasing Office, held in order to allow Bidders to ask
by an agent after submitting evidence demonstrating the questions about the proposed Contract and particularly the
agent's authority. The agent cannot certify as to his own Contract specifications.
agency status.
20. Professional Services means services that use skills that
6. Bid Guaranty guarantees that the Bidder (a) will not are predominantly mental or intellectual, rather than
withdraw the Bid within the period specified for acceptance, physical or manual such as accounting, architecture, land
and (b) will execute a Contract and furnish required bonds surveying, law, medicine, optometry, professional
and any necessary insurance within the time specified in the engineering, etc.
Solicitation, unless a longer time is allowed by the City. The
guarantee will be returned to the Bidder upon execution of 21. Purchase Order is an order placed by the Purchasing Office
a Contract for the purchase of Goods or Services written on the City's
standard Purchase Order form and which, when accepted
7. Bids are responses to an Invitation for Bids. by the Bidder, becomes a contract. The Purchase Order is
the Bidder's authority to deliver and invoice the City for
8. City means the City of Pasadena, a Texas home-rule Goods or Services specified, and the City's commitment to
municipal corporation. accept the Goods or Services for an agreed upon price.
9. Construction means the construction, repair, rehabilitation, 22. Services include all work or labor performed for the City on
alteration, conversion or extension of building, parks, an independent contractor basis other than construction.
utilities, streets or other improvements or alterations to real
property. 23. Solicitation means, as applicable, an Invitation for Bid,
Request for Proposal, Request for Qualifications or a
10. Contractor means the person, firm or entity selling goods or Request for Quotation.
services to the City under a Contract.
24. Subcontractor means a person, firm or entity providing
11. Deliverables means the goods, products, materials, and/or goods or services to a Bidder to be used in the performance
services to be provided to the City by a Bidder. of the Bidder's obligations under the Contract.
12. Due Date means the date and time specified for receipt of 25. Unbalanced Bid means a Bid that is based on prices which
Bids. are significantly less than cost for some bid items and
significantly more than cost for others.
13. Goods are supplies, materials, or equipment.
14. Invitation for Bid (IFB) means a Solicitation requesting
pricing for a specified Good or Service which has been
advertised for Bid in a newspaper.
15. Lowest Responsible Bid means the Bid meeting all
requirements of the specifications, terms, and conditions of
the Invitation for Bid resulting in the lowest cost to the City
in a total cost concept or based solely on price, taking into
consideration the financial and practical ability of the Bidder
to perform the Contract, past performance of the Bidder, and
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CITY OF PASADENA
PURCHASING OFFICE
GENERAL REQUIREMENTS FOR BIDS
These instructions are standard for all contracts for commodities or services issued through the City of
Pasadena Purchasing Department. General Requirements apply to all advertised bids; however, these
may be superseded, whole or in part, by the SPECIAL CONDITIONS OR OTHER DATA CONTAINED
HEREIN.
READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE
RESPONSIBLE FOR FULFILLING ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU
UNDERSTAND THEM.
1. TERM CONTRACTS
The CITY of PASADENA acceptance of Bidder's offer shall be limited to the terms herein unless
expressly agreed in writing by the CITY. If the contract is intended to cover a specific time period,
the term will be given in the specifications under PERIOD OF CONTRACT.
2. ANTI-LOBBYING PROVISION
DURING THE PERIOD BETWEEN THE BID MAILING DATE AND THE CONTRACT AWARD,
BIDDERS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY
DISCUSS OR PROMOTE THEIR BID WITH ANY MEMBER OF THE PASADENA CITY COUNCIL
OR CITY STAFF EXCEPT IN THE COURSE OF CITY-SPONSORED INQUIRIES, BRIEFINGS,
INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE CITY.
THIS PROVISION IS NOT MEANT TO PRECLUDE BIDDERS FROM DISCUSSING OTHER
MATTERS WITH CITY COUNCIL MEMBERS OR CITY STAFF. THIS POLICY IS INTENDED TO
CREATE A LEVEL PLAYING FIELD FOR ALL POTENTIAL BIDDERS, ASSURE THAT CONTRACT
DECISIONS ARE MADE IN PUBLIC, AND TO PROTECT THE INTEGRITY OF THE BID PROCESS.
VIOLATION OF THIS PROVISION MAY RESULT IN REJECTION OF THE BIDDER'S BID.
3. POTENTIAL CONFLICTS OF INTEREST
An outside consultant or contractor is prohibited from submitting a bid for services on a CITY of
PASADENA project of which the consultant or contractor was a designer or other previous
contributor, or was an affiliate, subsidiary, joint venture or was in any other manner associated by
ownership to any party that was a designer or other previous contributor. If such a consultant or
contractor submits a prohibited bid, that bid shall be disqualified on the basis of conflict of interest,
no matter when the conflict is discovered by CITY of PASADENA.
4. GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the
specifications, the specifications shall govern. In the event of any conflict of interpretation of any part
of this overall document, the City's interpretation shall govern.
5. GOVERNING LAW
This bid solicitation is governed by the competitive bidding requirements of the CITY and Texas Local
Government Code 252, as amended. Bidders shall comply with all applicable federal, state and
local laws and regulations. Bidder is further advised that these requirements shall be fully governed
by the laws of the State of Texas and that the CITY of PASADENA may request and rely on advice,
decisions and opinions of the Attorney General of Texas and the City Attorney concerning any portion
of these requirements.
6. APPLICABLE LAW AND VENUE
Any agreement resulting from this IFB shall be construed according to the laws of the State of Texas.
The City and vendors agree that the venue for any legal action under this agreement shall be the
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PURCHASING OFFICE
Harris County, Texas. In the event that any action is brought under any agreement resulting from the
IFB in Federal Court, the venue for such action shall be in the Federal Judicial District of Harris
County, Texas.
7. IMMIGRATION REFORM and CONTROL ACT (IRCA)
The Immigration Reform and Control Act (IRCA), also Simpson-Mazzoli Act (Pub.L. 99-603,
100 Stat. 3359, signed by President Ronald Reagan on November 6, 1986) is an Act of Congress
which reformed United States immigration law. The Act made it illegal to knowingly hire or recruit
illegal immigrants (immigrants who do not possess lawful work authorization), required employers to
attest to their employees' immigration status, and granted amnesty to certain illegal immigrants who
entered the United States before January 1, 1982 and had resided there continuously. The Act also
granted a path towards legalization to certain agricultural seasonal workers and immigrants who had
been continuously and illegally present in the United States since January 1, 1982.
8. INTERLOCAL PARTICIPATION
8.1. The City may enter into Interlocal Cooperation Purchasing Agreements with other
governmental entities or governmental cooperatives (hereafter collectively referred to as
"Entity" or "Entities") to enhance the City's purchasing power. At the City's sole discretion and
option, City may inform other Entities that they may acquire items listed in this Invitation for
Bids (hereafter "IFB"). Such acquisition(s) shall be at the prices stated herein, and shall be
subject to bidder's acceptance. Entities desiring to acquire items listed in this IFB shall be
listed on a rider attached hereto, if known at the time of issuance of the IFB. City may issue
subsequent riders after contract award setting forth additional Entities desiring to utilize this
bid. VENDOR shall sign and return any subsequently issued riders within ten calendar days
of receipt.
8.2. In no event shall City be considered a dealer, re-marketer, agent or other representative of
Vendor or Entity. Further, City shall not be considered and is not an agent; partner or
representative of the Entity making purchases hereunder, and shall not be obligated or liable
for any such order.
8.3. Entity purchase orders shall be submitted to Vendor by the Entity. City will not be liable or
responsible for any obligations, including, but not limited to, payment, and for any item ordered
by an entity other than City.
8.4. Vendor authorizes City's use of Vendor's name, trademarks and Vendor provided materials
in City's presentations and promotions regarding the availability of use of this contract. The
City makes no representation or guarantee as to any minimum amount being purchased by
City or Entities, or whether Entity will purchase utilizing City's contract.
9. ADDENDA
When specifications are revised, the CITY of PASADENA Purchasing Department will issue an
addendum addressing the nature of the change. Bidders must sign and include it in the returned bid
package.
10. SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed
description concerning any point, shall be regarded as meaning that only the best commercial
practice is to prevail and that only material and workmanship of the finest quality are to be used. All
interpretations of specifications shall be made on the basis of this statement. The items furnished
under this contract shall be new, unused of the latest product in production to commercial trade and
shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these
items shall be experienced in design and construction of such items and shall be an established
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CITY OF PASADENA
PURCHASING OFFICE
supplier of the item bid.
11. NAME BRANDS
Specifications may reference name brands and model numbers. It is not the intent of the CITY of
PASADENA to restrict these bids in such cases, but to establish a desired quality level of
merchandise or to meet a pre-established standard due to like existing items. Bidders may offer
items of equal stature and the burden of proof of such stature rests with bidders. The CITY of
PASADENA shall act as sole judge in determining equality and acceptability of products offered.
12. RECYCLED MATERIALS
CITY of PASADENA encourages the use of products made of recycled materials and shall give
preference in purchasing to products made of recycled materials if the products meet applicable
specifications as to quantity and quality. CITY of PASADENA will be the sole judge in determining
product preference application.
13. INSPECTIONS & TESTING
City of Pasadena reserves the right to inspect any item(s) or service location for compliance with
specifications and requirements and needs of the using department. If a bidder cannot furnish a
sample of a bid item, where applicable, for review, or fails to satisfactorily show an ability to perform,
the CITY can reject the bid as inadequate.
14. PRICING
Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated
on the Bid Pricing form. Prices shall be all inclusive: No price changes, additions, or subsequent
qualifications will be honored during the course of the contract. All prices must be written in ink or
typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the
contractor and included in the bid prices. If there are any additional charges of any kind, other than
those mentioned above, specified or unspecified, bidder MUST indicate the items required and
attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing
differ, unit pricing prevails.
15. BID FORM COMPLETION
Unless otherwise specified, Bidders must use the bid forms supplied by the Purchasing Office. Fill
out and return to the City Secretary's Office. An authorized representative of the bidder should sign
the Bid Sheet. The contract will be binding only when signed by the CITY of PASADENA, funds are
certified by the CITY Controller, as applicable, and a Purchase Order issued.
16. SCANNED OR RE-TYPED RESPONSE
If in its bid response, bidder either electronically scans, re-types, or in some way reproduces the
City's published bid package, then in event of any conflict between the terms and provisions of the
City's published bid specifications, or any portion thereof, and the terms and provisions of the bid
response made by bidder, the City's bid specifications as published shall control. Furthermore, if an
alteration of any kind to the City's published bid specifications is only discovered after the contract is
executed and is or is not being performed; the contract is subject to immediate cancellation.
17. BID RETURNS including ALTERNATE BIDS
Bidder shall return one (1) "ORIGINAL" and one (1) "COPY" of the bid in a sealed envelope or
package of comparable size. Please cut out and affix the bid label found on the last page of the
IFB to the outermost mailing envelope (UPS, USPS, FEDEX, etc.) of your bid to ensure proper
delivery!
Only one Bid per envelope. Alternate Bids shall be in a separate envelope and marked as
Alternate Bid.
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CITY OF PASADENA
PURCHASING OFFICE
Bidders must return all completed bids to:
City of Pasadena
City Secretary's Office
1149 Ellsworth Dr. Suite 200
Pasadena, Texas 77506
by the date and time specified. Late bids will not be accepted, and will be returned to Bidders
unopened.
18. SUPPLEMENTAL MATERIALS
Bidders are responsible for including all pertinent product data in the returned bid package.
Literature, brochures, data sheets, specification information, completed forms requested as part of
the bid package and any other facts which may affect the evaluation and subsequent contract award
should be included. Materials such as legal documents and contractual agreements, which the
bidder wishes to include as a condition of the bid, must also be in the returned bid package. Failure
to include all necessary and proper supplemental materials may be cause to reject the entire bid.
19. VARIANCES
For purposes of bid evaluation, Bidders must indicate any variances, no matter how slight, contained
in the bid. No variations or exceptions by a bidder will be considered or deemed a part of the bid
submitted unless such variances or exceptions are listed in the bid and referenced in the space
provided on the bid pages. If variances are not stated, or referenced as required, it will be assumed
that the product or service complies with the City's terms, conditions and specifications.
By receiving a bid, the City does not necessarily accept any variances contained in the bid. All
variances submitted are subject to review and approval by the City. If any bid contains material
variances that, in the City's sole opinion, make that bid conditional in nature, the City reserves the
right to reject the bid or part of the bid that is declared, by the City as conditional.
20. DISQUALIFICATION OF BIDDER
Upon signing this bid document, a bidder offering to sell supplies, materials, services, or equipment
to the CITY of PASADENA certifies that the bidder has not violated the antitrust laws of this state
codified in Texas Business and Commerce Code 15.01, et seq., as amended, or the federal antitrust
laws, and has not communicated directly or indirectly the bid made to any competitor or any other
person engaged in such line of business. Any or all bids may be rejected if the CITY believes that
collusion exists among the bidders. Bids in which the prices are obviously unbalanced may be
rejected. If multiple bids are submitted by a bidder and after the bids are opened, one of the bids is
withdrawn, the result will be that all of the bids submitted by that bidder will be withdrawn; however,
nothing herein prohibits a vendor from submitting multiple bids for different products or services.
21. AWARD OF CONTRACT
21.1. Per Section 252.043 of the Texas Local Government Code;
21.1.1. If the competitive sealed bidding requirement applies to the contract for goods or
services, the contract must be awarded to the lowest responsible bidder or to the bidder
who provides goods or services at the best value for the municipality.
21.1.2. In determining the best value for the municipality, the municipality may consider:
(a) the purchase price;
(b) the reputation of the bidder and of the bidder's goods or services;
(c) the quality of the bidder's goods or services;
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PURCHASING OFFICE
(d) the extent to which the goods or services meet the municipality's needs;
(e) the bidder's past relationship with the municipality;
(f) the impact on the ability of the municipality to comply with laws and rules relating
to contracting with historically underutilized businesses and nonprofit
organizations employing persons with disabilities;
(g) the total long-term cost to the municipality to acquire the bidder's goods or
services; and
(h) any relevant criteria specifically listed in the request for bids or proposals.
21.2. The City reserves the right to make an award on the basis of low line item, low total of lines
items, or in any other combination that serves the best interest of the City and to reject any
and all bids or line items at the City's sole discretion. For the purpose of evaluation, any
item left blank will be deemed "no bid".
21.3. The City reserves the right to accept any item or group of items on this bid, unless the bidder
qualifies his/her bid by specific limitations.
21.4. A written award of acceptance (manifested by a City Ordinance) and appropriation mailed or
otherwise furnished to the successful bidder results in a binding contact without further action
by either party.
21.5. Breaking of tie bids shall be in accordance with the Texas Local Government Code 271.901.
21.6. Although the information furnished to bidders specified the approximate quantities needed,
based on the best available information where a contract is let on a unit price basis, payment
shall be based on the actual quantities supplied. The City reserves the right to delete items,
prior to the awarding of the contract, and purchase said items by other means; or after the
awarding of the contract, to increase or decrease the quantities bid in accordance with
252.048 of the Texas Local Government Code. No changes shall be made without written
notification of the City.
21.7. The City of Pasadena reserves the right to waive any formality or irregularity, to make awards
to more than one bidder, to reject any or all bids. In the event the lowest dollar bidder meeting
specifications is not awarded a contract, the bidder may appear before the City Council, the
governing body and present evidence concerning his responsibility after officially notifying the
Purchasing Manager of his intent to appear.
22. EVALUATION
Evaluation shall be used as a determinant as to which bid items or services are the most efficient
and/or most economical for the CITY. It shall be based on all factors that have a bearing on price
and performance of the items in the user environment. All bids are subject to tabulation by the CITY
of PASADENA Purchasing Department and recommendation to the governing body. Compliance
with all bid requirements, delivery and needs of the using department are considerations in evaluating
bids. The CITY of PASADENA Purchasing Department reserves the right to contact any bidder, at
any time, to clarify, verify or request information with regard to any bid.
23. CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS
23.1. Pursuant to Subchapter Z, Chapter 271.9051, Texas Local Government Code, and City of
Pasadena Resolution 2009-125, in purchasing under this title any real property, personal
property that is not affixed to real property, or services, if a municipality receives one or
more competitive sealed bids from a bidder whose principal place of business is in the
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municipality and whose bid is within 5% of the lowest bid price received by the municipality
from a bidder who is not a resident of the municipality, the municipality may enter into a
contract for construction services in an amount of less than $100,000 or a contract for other
purchases in an amount of less than $500,000 with:
23.1.1. the lowest bidder; or
23.1.2. the bidder whose principal place of business is in the municipality if the governing body
of the municipality determines, in writing, that the local bidder offers the municipality the
best combination of contract price and additional economic development opportunities
for the municipality created by the contract award, including the employment of residents
of the municipality and increased tax revenues to the municipality.
23.2. This section does not prohibit a municipality from rejecting all bids.
23.3. This section does not apply to the purchase of telecommunications services or information
services, as
those terms are defined by 47 U.S.C. Section 153.
23.4. In order to receive consideration, bidders must fill out and submit the Local Bidder's
Preference Form.
24. PROTESTS:
24.1. All protests regarding the solicitation process must be submitted in written form to the
Purchasing Manager within five (5) working days following the opening of bids/proposals. This
includes all protests relating to legal advertisements, deadlines, bid/proposal openings, and
all other related procedures under the Local Government Code, as well as any protests
relating to alleged improprieties or ambiguities in the specifications contained herein or in the
contract documents.
24.2. Post-award protests must be submitted in written form to the Purchasing Manager within five
(5) working days after award and must specify the grounds upon which the protest is based.
A valid protest shall;
24.2.1. Come from an actual bidder or proposer for the contract, and
24.2.2. Who claim to be the rightful awardee. That is, the protest is not valid if filed by a bidder
who cannot show they would be awarded the contract if their protest were accepted.
24.3. The Purchasing Manager, having authority to make the final determination, will respond within
10 working days to each substantive issue raised in the protest. Allowances for
reconsiderations shall be made only if data becomes available that was not previously known,
or if there has been an error of law or regulation.
25. CONTRACT OBLIGATION
The CITY of PASADENA City Council must award the contract and the Mayor or other person
authorized by the Mayor must sign the contract before it becomes binding on the CITY of PASADENA
or the bidders. Department heads are NOT authorized to sign agreements for the CITY of
PASADENA. Binding agreements shall remain in effect until all products and/or services covered by
this purchase have been satisfactorily delivered and accepted.
26. BID DOCUMENTS AND BID EVALUATIONS
A vendor, as a member of the public may request a copy of the Bid Tabulation that is compiled when
the bids are opened in City Council or in the Purchasing Department after a request for Public
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