Ceiling-Mounted Surgical Lighting with Install & Training

NC STATE
UNIVERSITY
Raleigh, North Carolina
Request for Quotation (RFQ)
#63-ARM1166400 - Ceiling-Mounted Surgical Lighting with Install & Training
For internal administrative processing, including tabulation of bids for posting to Bonfire
and the State of North Carolina Electronic Vendor Portal (eVP), please provide your
company's Federal Employer Identification Number or alternate identification number
(e.g. Social Security Number). We HIGHLY recommend you register in order to see bid
tabulations and award results. Pursuant to G.S. 132-1.1 O(b) this identification number
shall not be released to the public. This page will be removed and shredded, or
otherwise kept confidential, before the procurement file is available for public inspection.
THIS PAGE IS TO BE COMPLETED AND INCLUDED
WITH YOUR BID. FAILURE TO DO SO MAY SUBJECT
YOUR BID TO REJECTION.
Federal ID Number or Social Security
Number:
SUPPLIER NAME:
DATE:

NC STATE UNIVERSITY
PROCUREMENT & BUSINESS SERVICES
Mailing Address (USPS only): Campus Box 7212 Raleigh,
REQUEST FOR QUOTATION
NC 27695-7212
(This is not an order)
Shipping Address: Admin. I, 2721 Sullivan Drive, Suite 1100,
Raleigh, NC 27607
Phone (919) 515-2171
March 26, 2026
REQUIRED SUPPLIER INFORMATION:
Supplier Name & Address:
Authorized Rep's Name:
Title:
Quote# ARM1166400 Email:
Questions Due Date & Time: Phone#:
04/02/2026, 12:00PM EST Authorized Representative Signature:
Due Date & Time:
04/09/2026, 5:00PM EST
Buyer Contact Information:
Amy Mears
armears(@ncsu.edu, (919) 513-1703 Type of Organization:
D D
Requisition #: 0001166400 Individual Partnership
D D
Using Department: Corporation Other:
Veterinary Hospital Indicate if other than Large Business:
0 0
FOB: DESTINATION - FREIGHT PREPAID Disabled Minority
0 0
(unless otherwise indicated on RFQ) Small Women-Owned
ATTACHMENTS AND COMMENTS:
By responding to this RFQ, supplier acknowledges acceptance of specified Terms and Conditions, which are also located:
httes:llerocurement.ofa.ncsu.edulsueelier-centerldoing-business-with-nc-statel
m D
General Terms & Conditions RentalTerms & Conditions
0
General Terms & Conditions w/ Software Lease/Purchase Terms & Conditions
D
General Terms & Conditions with EO50 Charter Bus Terms & Conditions

Software Terms & Conditions Service Terms & Conditions
0
Software as a Service Terms & Conditions Other:
You MUST register and upload this quote as a PDF to the Bonfire Public Portal here:
https://ncsu.bonfirehub.com/opportunities/228777
QUOTES NOT SUBMITTED ON THIS FORM ARE SUBJECT TO REJECTION.
NC State University Request for Quotes and their awards are not subject to the North Carolina E-procurement process.
DEBARMENT CERTIFICATION: By signing the execution page, bidder certifies to the best of its knowledge and belief, that it and its principals are not
presently debarred, suspended, proposed for debarment, declined ineligible or voluntary excluded from covered transactions by any Federal or State
agency.

RFQ #63-ARM1166400 Ceiling-Mounted Surgical Lighting with Install & Training PAGE 2 OF 2
PROJECT DESCRIPTION:
The NC State University Veterinary Hospital would like to replace existing ceiling-mounted
surgical lighting in four operating rooms.
All questions must be submitted by email to: amy_mears@ncsu.edu
NO PHONE CALLS ACCEPTED
Communication with the end user while the bid is in process is strictly prohibited.
# Item Description Quantity Unit Unit Cost Extended Cost
LED Ceiling Mounted Surgical Lights and
Installation
Operating room light replacements for four (4)
operating rooms: 4 Dual Arm, with 2 lights each;
#SL-D-30M-30M, iCE LED Surgical Light -Dual
Ceiling, 30M/30M or Functional Equivalent (see
attached specifications for details and photos of
the lighting being replaced)
NOTE: Your bid must include delivery, installation
and clinical training
Manufacturer:
Part#:
1 1 LOT
Delivery & Installation Timeline: Due to the critical nature of the current equipment failure, delivery and
installation must be completed within 60 days of the contract award
If applicable, pricing must include freight fees/delivery and special handling charges.
QUOTE TOTAL
*NOTE: Bids MUST include data sheets, cut sheets or other descriptive literature. Failure to provide this will
subject your quotation to rejection.
NC State University is exempt from sales and/or use taxes on qualifying purchases. Tax exempt# 400021.
An ADDENDUM to this RFQ is possible. If required, any subsequent addenda must be submitted prior to the
quote closing. It is the vendor's responsibility to verify that all applicable addenda are submitted prior to the quote
closing date. Addenda are posted at httgs://evg.nc.gov/.
Estimated Delivery timeframe or date:
Warranty Type and Length:
PRODUCT SAFETY LISTING: All manufactured items and/or fabricated assemblies subject to operation under pressure,
operation by connection to an electric source, or operation involving a connect ion to a manufactured, natural, or LP gas
source shall be constructed and approved in a manner acceptable to the appropriate state inspector which customarily
requires the label or re-examination listing or identification marking of the appropriate safety standard organization; such as
the American Society of Mechanical Engineers for pressure vessels; the Underwriters Laboratories and /or National Electrical
Manufacturers' Association for electrically operated assemblies; or the American Gas Association for gas operated
assemblies, where such approvals of listings have been established for the type of device offered and furnished. Further, all
items furnished shall meet all requirements of the Occupational Safety and Health Act (OSHA),and state and federal
requirements relating to clean air and water pollution.

ARM1166400 Specifications
* Serviceability: The system must allow for end-user replacement of LED bulbs/modules
without requiring a specialized service technician visit.
4. Preferred Qualifications
* Warranty: Proposals should include a minimum 5-year warranty on LED bulbs and a
2-year warranty on all other parts and labor.
* Delivery & Installation Timeline: Due to the critical nature of the current equipment
failure, delivery and installation must be completed within 60 days of the contract award
* Clinical Training: The vendor must provide on-site in-service training for surgical staff
and biomedical technicians regarding the operation, sterilization, and basic maintenance
of the system.

INSTRUCTIONS TO BIDDERS
1.READ, REVIEW AND COMPLY: It shall be the bidder's responsibility to read this entire document, review all
enclosures and attachments, and comply with all requirements specified herein.
2.NOTICE TO BIDDERS: All bids are subject to the provisions of the Instructions to Bidders, special terms and conditions
specific to this Request for Quotation, the specifications, and the North Carolina State University General Contract
Terms and Conditions. The University objects to and will not evaluate or consider any additional terms and conditions
submitted with a bidder response. This applies to any language appearing in or attached to the document as part of the
bidder's response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether
submitted purposely or inadvertently, shall have no force or effect.
3.BID SUBMITTAL: NC State University uses a third-party eProcurement strategic sourcing provider, Bonfire, for
accepting and evaluating bids digitally. All bids must be received by the issuing agency not later than the date and time
listed on the cover sheet of this bid. Bids shall be uploaded to:
https://ncsu.bonfirehub.com/opportunities/228777
Solicitation documents are advertised on the State of North Carolina Electronic Vendor Portal System (eVP)
and Bonfire. An addendum to this RFQ may be issued. If required, any subsequent addenda must be signed and
submitted with the bid upload. It is the vendor's responsibility to verify that all applicable addenda are
submitted as required. For support or technical questions related to your submission, please contact Bonfire at
support.bonfire@eunasolutions.com or visit their help forum at https://customer.eunasolutions.com/public/s/
knowledge-base/bonfire-hub
4.BONFIRE REQUESTED DOCUMENTATION & INFORMATION: In an effort to support the sustainability
efforts of the State of North Carolina we are receiving proposals via electronic submission. Bidder is to furnish all
information requested and in the spaces provided in this document. Further, if required elsewhere in this bid, each bidder
must submit with their bid sketches, descriptive literature and/or complete specifications covering the products offered.
Reference to literature submitted with a previous bid will not satisfy this provision. Bids which do not comply with these
requirements will be subject to rejection.
Please note the type and number of files allowed. The maximum upload file size is 1000 MB. Uploading large documents
may take significant time, depending on the size of the file(s) and your Internet connection speed. Please do not
embed any documents within your uploaded files, as they will not be accessible or evaluated. Minimum system
requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies
must be enabled.
Name File Type # of Files Requirement
Completed NC State University PDF 1 Required
Solicitation Document
Certificate of Insurance PDF 1
All documents required to complete your submission must be downloaded from the supporting documentation
and/or requested information sections of Bonfire. You will receive an email confirmation receipt with a unique
confirmation number once you finalize your submission. Each item of Requested Information will only be
visible to NC State University after the Closing Time.
5.DEFINITIONS:
*BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for Bids. *
TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified
period of time based on estimated quantities only.
*STATEWIDE TERM CONTRACT: A Term Contract for all agencies, unless exempted by statute, rule, or special
term and condition specific to this bid.
*AGENCY SPECIFIC TERM CONTRACT: A Term Contract for a specific agency.
*OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.