Ceiling-Mounted Surgical Lighting with Install & Training

Location:	North Carolina
Posted:	Mar 26, 2026
Due:	Apr 9, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies N - Installation of Equipment
Solicitation No:	63-ARM1166400
Publication URL:	To access bid details, please log in.

Solicitation Number:	63-ARM1166400
Project Title:	Ceiling-Mounted Surgical Lighting with Install & Training
Description:	The NC State University Veterinary Hospital would like to replace existing ceiling-mounted surgical lighting in four operating rooms.
Opening Date:	4/9/2026 5:00 PM
Posted Date:	3/26/2026
Status:	Open
Department:	NORTH CAROLINA STATE UNIVERSITY


Solicitation Number * 63-ARM1166400	Department NORTH CAROLINA STATE UNIVERSITY	Status Reason Open
Opening Date 2026-04-09T17:00:00.0000000	Posted Date * 2026-03-26T13:42:15.0000000Z	Primary Commodity Code Special environment fixtures and accessories
Mandatory Conference/Site Visit — —	Special Instructions Questions Due Date & Time: 4/02/2026, 12:00 PM; County, Wake	Solicitation Type * Select RFP IFB RFI
Owner Jessica Bowley
Description The NC State University Veterinary Hospital would like to replace existing ceiling-mounted surgical lighting in four operating rooms.

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NC STATE

UNIVERSITY

Raleigh, North Carolina

Request for Quotation (RFQ)

#63-ARM1166400 - Ceiling-Mounted Surgical Lighting with Install & Training

For internal administrative processing, including tabulation of bids for posting to Bonfire

and the State of North Carolina Electronic Vendor Portal (eVP), please provide your

company's Federal Employer Identification Number or alternate identification number

(e.g. Social Security Number). We HIGHLY recommend you register in order to see bid

tabulations and award results. Pursuant to G.S. 132-1.1O(b) this identification number

shall not be released to the public. This page will be removed and shre dde d, or

othe rwise kept confide ntial, before the procurement file is available for public inspection.

THIS PAGE IS TO BE COMPLETED AND INCLUDED

WITH YOUR BID. FAILURE TO DO SO MAY SUBJECT

YOUR BID TO REJECTION.

Federal ID Number or Social Security

Number:

SUPPLIER NAME:

DATE:

NC STATE UNIVERSITY

PROCUREMENT & BUSINESS SERVICES

Mailing Address (USPS only): Campus Box 7212 Raleigh,

NC 27695-7212

Shipping Address: Admin. I, 2721 Sullivan D rive, Suite 1100,

Raleigh, NC 27607

Phone (919) 515-2171

March 26, 2026

REQUIRED SUPPLIER INFORMATION:

Supplier Name & Address:

REQUEST FOR QUOTATION

(This is not an order)

Authorized Rep's Name:

Quote# ARM1166400

Questions Due Date & Time:

04/02/2026, 12:00PM EST

Due Date & Time:

04/09/2026, 5:00PM EST

Buyer Contact Information:

Amy Mears

armears(@ncsu.edu, (919) 513-17 03

Requisition #: 0001166400

Using Department:

Veterinary Hospital

FOB: DESTINATION - FREIGHT PREPAID

(unless otherwise indicated on RFQ)

Title:

Email:

Phone#:

Authorized Representative Signature:

Type of Organization:

D Individual

D Partnership

D Corporation

D Other:

Indicate if other than Large Business:

0 Disabled

0 Minority

0 Small

0 Women-Owned

ATTACHMENTS AND COMMENTS:

By responding to this RFQ, supplier acknowledges acceptance of specified Terms and Conditions, which are also located:

httes:llerocurement.ofa.ncsu.edulsueelier-centerldoing-business-with-nc-statel

m D General Terms & Conditions

RentalTerms & Conditions

□ 0 General Terms & Conditions w/ Software

Lease/Purchase Terms & Conditions

□ D General Terms & Conditions with EO50

Charter Bus Terms & Conditions

□ ■ Software Terms & Conditions

Service Terms & Conditions

□ 0 Software as a Service Terms & Conditions

Other:

You MUST register and upload this quote as a PDF to the Bonfire Public Portal here:

https://ncsu.bonfirehub.com/opportunities/228777

QUOTES NOT SUBMITTED ON THIS FORM ARE SUBJECT TO REJECTION.

NC State University Request for Quotes and their awards are not subject to the North Carolina E-procurement process.

DEBARMENT CERTIFICATION: By signing the execution p age, bidder certifies to the best of its knowledge and belief, that it and its principals are not

presently debarred, suspended, proposed for debarment, declined ineligible or voluntary excluded from covered transactions by any Federal or State

agency.

RFQ #63-ARM1166400

Ceiling-Moun ted Surgical Lighting with Install & Training

PAGE 2 OF 2

PROJECT DESCRIPTION:

The NC State University Veterinary Hospital would like to replace existing ceiling-mounted

surgical lighting in four operating rooms.

All questions must be submitted by email to: amy_mears@ncsu.edu

NO PHONE CALLS ACCEPTED

Communication with the end user while the bid is in process is strictly prohibited.

Item Description

LED Ceiling Mounted Surgical Lights and

Installation

Operating room light replacements for four (4)

operating rooms: 4 Dual Arm, with 2 lights each;

#SL-D-30M-30M, iCE LED Surgical Light - Dual

Ceiling, 30M/30M or Functional Equivalent (see

attached specifications for details and photos of

the lighting being replaced)

Quantity

Unit

Unit Cost Extended Cost

NOTE: Your bid must include delivery, installation

and clinical training

Manufacturer:

Part#:

LOT

Delivery & Installation Timeline: Due to the critical nature of the current equipment failure, delivery and

installation must be completed within 60 days of the contract award

If applicable, pricing must include freight fees/delivery and special handling charges.

QUOTE TOTAL

*NOTE: Bids MUST include data sheets, cut sheets or other descriptive literature. Failure to provide this will

subject your quotation to rejection.

NC State University is exempt from sales and/or use taxes on qualifying purchases. Tax exempt# 400021.

An ADDENDUM to this RFQ is possible. If required, any subsequent addenda must be submitted prior to the

quote closing. It is the vendor's responsibility to verify that all applicable addenda are submitted prior to the quote

closing date. Addenda are posted at httgs://evg.nc.gov/.

Estimated Delivery timeframe or date:

Warranty Type and Length:

PRODUCT SAFETY LISTING: All manufactured items and/or fabricated assemblies subject to operation under pressure,

operation by connection to an electric source, or operation involving a connect ion to a manufactured, natural, or LP gas

source shall be constructed and approved in a manner acceptable to the appropriate state inspector which customarily

requires the label or re-examination listing or identification marking of the appropriate safety standard organization; such as

the American Society of Mechanical Engineers for pressure vessels; the Underwriters Laboratories and /or National Electrical

Manufacturers' Association for electrically operated assemblies; or the American Gas Association for gas operated

assemblies, where such approvals of listings have been established for the type of device offered and furnished. Further, all

items furnished shall meet all requirements of the Occupational Safety and Health Act (OSHA),and state and federal

requirements relating to clean air and water pollution.

ARM1166400

Specifications

• Serviceability: The system must allow for end-user replacement of LED bulbs/modules

without requiring a specialized service technician visit.

4. Preferred Qualifications

• Warranty: Proposals should include a minimum 5-year warranty on LED bulbs and a

2-year warranty on all other parts and labor.

• Delivery & Installation Timeline: Due to the critical nature of the current equipment

failure, delivery and installation must be completed within 60 days of the contract award

• Clinical Training: The vendor must provide on-site in-service training for surgical staff

and biomedical technicians regarding the operation, sterilization, and basic maintenance

of the system.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Ceiling-Mounted Surgical Lighting with Install & Training

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