Mt. Olivet - Meter Replacement Project 7.29.26

REQUEST FOR QUALIFICATIONS (RFQ)
The City of Mount Olivet, Kentucky is seeking Statements of Qualifications from qualified
engineering firms to provide professional engineering services for the Meter Replacement
Project.
Minimum requirements include previous experience in planning, design, construction
administration, and inspection of water system infrastructure projects funded through
state and federal programs.
All interested firms should contact Kristie Dodge, Community Development Director,
Buffalo Trace Area Development District, between the hours of 8:00 a.m. and 4:30 p.m.,
Monday through Friday, to obtain an informational packet. The RFQ packet may also be
obtained from www.btadd.com.
Statements of Qualifications must be received at the office of Buffalo Trace Area
Development District, either by mail to P.O. Box 460, Maysville, KY 41056, or by hand
delivery to 201 Government Street, Suite 300, Maysville, KY 41056, no later than 4:30
p.m. Eastern Time / 3:30 p.m. Central Time on August 17, 2026. Please provide a
minimum of four copies.
The City of Mount Olivet reserves the right to reject any and all Statements of
Qualifications not meeting the requirements of this Request for Qualifications for
Consulting Engineers.
Kentucky Relay Service for the hearing and speech impaired: 1-800-648-6056.
REQUEST FOR QUALIFICATIONS FROM CONSULTING ENGINEERS
The City of Mount Olivet intends to pursue funding for the Meter Replacement Project
through various state and federal funding sources, including but not limited to the
Appalachian Regional Commission (ARC) Program, the Government Resources
Accelerating Needed Transformation (GRANT) Program, and other applicable funding
opportunities.
Engineering services may include:
1. Assistance with preparation of bidding documents.
2. Coordination of the bidding process
3. Review of bids and recommendation for award.
4. Construction administration services or inspection services as applicable
5. Project closeout assistance as applicable
6. Any additional engineering services necessary for successful completion of the
project.

The selected engineering firm will be required to provide professional services including
preparation of bidding and contract documents, assistance during the bidding process,
construction or inspection oversight as applicable, and project closeout services as
applicable. Since this project is for purchase and installation of equipment by a procured
contractor, no planning and design services are expected to be needed. If, however,
planning and/or design services are identified as needed later, the selected firm will be
responsible for providing these services under this procurement.
Procurement of said services shall be in accordance with "The Common Rule." All
engineers interested in being considered for this project must submit a proposal detailing
qualifications, technical expertise, management and staff capabilities, and related prior
experience. The objective of the competitive process is to objectively select the firm that
will provide the highest quality of service. The City of Mount Olivet reserves the right to
interview selected firms, and the firm(s) judged most qualified will be asked to prepare a
final proposal which would include fees for said services.
Exhibit I, attached to this Request for Qualifications, is the minimum qualification for the
consulting engineer. These minimum qualifications have been established to ensure the
Community of professional expertise adequate experience to ensure successful
completion of the proposed project within the allocated time constraints (if applicable).
Exhibit II, attached hereto, is a rating system that will be utilized for selection of the
consulting engineer. This rating system will be employed by the community to determine
which proposal best meets the needs as outlined in this "Request for Qualifications".
Work to be undertaken as part of this proposed program may be subject to be undertaken
in accordance with 24 CFR, Part 570; 24 CFR, Part 58; and other applicable State and
Federal requirements.
Responses to this Request for Qualifications must be submitted to:
Kristie Dodge
Community Development Director
Buffalo Trace Area Development District
P.O. Box 460
Maysville, KY 41056
Responses must be received no later than 4:30 p.m. E.T. / 3:30 p.m. C.T. on August 17,
2026.
Any response not meeting the minimum requirements for consulting engineer's prior
experience as outlined in this request will be rejected.
Attention is called to the requirements, as applicable, as to conditions of employment to
be observed under the contract, Section 3, Segregated Facility, Section 109, and Title VI.

As stated previously, the City of Mount Olivet reserves the right to reject any and all
responses submitted. If you have any questions regarding this Request for Qualifications,
please contact Kristie Dodge, Buffalo Trace ADD, at kdodge@btadd.com or at 606-564-
6894.
PROJECT DESCRIPTION
The City of Mt. Olivet plans to use federal funds to purchase 260 automatic read meters
for their entire water distribution system. The city is not staffed to install these meters and
anticipates the project will be competitively bid out for general contractor services to install
the meters. Engineering assistance is needed with bidding documents and solicitation,
including bid opening and recommendations for the award to the city. Engineering
services will also be required for oversight during the installation of meters if required by
the funding agency, pay application processing, and assistance in project closeout as
needed. The City of Mt. olivet serves 260 water customers located within (or in close
proximity to) the city limits boundary. The city is located in Robertson County, Kentucky.

EXHIBIT I
ENGINEER'S QUALIFICATIONS
I. Consulting Engineer's Minimum Qualifications
A. The principal responsible for project coordination must have a minimum of three
(3) years' experience with the federal/state programs.
B. The engineering firm must have successfully provided engineering services for a
minimum of three (3) similar types of projects. The engineering firm will not be
accepted if there have been any unresolved audit exceptions related to
engineering services.
C. The engineering firm must submit references as to the firm's professional
qualifications from a minimum of three (3) previous clients for which the
engineering firm has performed work (include address and telephone number).
II. Format for Professional Qualifications
Technical qualifications for the consulting engineer shall as a minimum include the
following:
A. The criteria and design approach to be used in the performance of required work.
B. The personnel to be assigned to the project and resumes of qualifications and
experience.
C. The engineer's experience in the development, design and construction of similar
projects.
III. Final Selection
Final selection of the engineer will be based upon the maximum total points scored as
set forth in the "Rating System" in Exhibit II.
The City of Mount Olivet reserves the right to negotiate a contract with the engineer
deemed the most qualified to perform the professional services required. The City of
Mount Olivet reserves the right to move negotiations to the second highest qualified
firm if negotiations fail with the top firm.
Sealed proposals must be submitted to the office of Buffalo Trace Area Development
District no later than 4:30 p.m. Eastern Time / 3:30 p.m. Central Time on August 17,
2026. Any proposal not meeting the qualifications and requirements set forth in this
Request for Qualifications will be considered non-responsive and may be rejected by
the City of Mt. Olivet.

EXHIBIT II
ENGINEERING SERVICES
SELECTION RATING SYSTEM
1. Project Engineer's Experience Maximum 20 Points
A. 5 or more years' experience with federal/state programs 20 Points
B. 3 or more years experience 15 Points
C. 1-2 years experience 10 Points
D. No experience 0 Points
2. Firm's Project Completion Background Maximum 20 Points
A. Completion of 5 previous, similar type projects within proposed
time frame & budget 20 Points
B. Completion of 3 projects 10 Points
C. No projects were completed 0 Points
3. References from Similar Projects Maximum 20 Points
A. Respondent lists 3 previous clients with similar projects and all
references give excellent response on quality of service 20 Points
B. Respondent lists 2 previous clients 15 Points
C. Respondent lists 1 previous client 10 Points
D. Respondent lists no previous references 0 Points
4. Firm's Familiarity with Community's Needs Maximum 20 Points
A. Firm is thoroughly familiar with Community 20 Points
B. Firm is somewhat familiar with Community 10 Points
C. Firm is unfamiliar with Community 0 Points
5. Firm's Capacity Maximum 20 Points
A. Firm demonstrates adequate staff time and capacity to
manage project; identifies proposed project staff with experience 20 Points
B. Firm demonstrates some staff time and capacity, and/or identifies
proposed staff 10 Points
C. Firm does not demonstrate adequate staff time and capacity to
manage project; ; nor do they identify proposed project staff 0 points
6. Minority Owned, Female Owned, or Small Business Firm Maximum 5 Points
A. Firm shows registration as minority, female-owned, small business 5 points
B. Firm does not show registration as minority, female owned, small business 0 Points
MAXIMUM TOTAL POINTS 105 POINTS
Statement of Qualifications submittals should be organized to address each evaluation criteria as
listed above and provide references where appropriate. Brochures and similar generalized
background materials may be included but are not required.

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