Natural Gas Provider for Fayette County Public Schools

Location:	Georgia
Posted:	Jun 10, 2026
Due:	Jun 23, 2026
Agency:	Fayette County School District
Type of Government:	State & Local
Category:	S - Utilities and Training Services U - Education and Training Services
Publication URL:	To access bid details, please log in.

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Request for Quotes No. 26-027-074

Georgia Procurement Registry No. PE-65615-NONST-2026-000000110

NOTICE TO VENDORS

Brief Description: Secure Natural Gas Provider Rates for FCPS Locations

Service Location(s): All Locations/Accounts Defined in Appendix A

Complete solicitation documents may be obtained at www.fcboe.org. FCPS is not responsible

for respondents and/or subcontractors not obtaining the information provided through the full

set of contract documents.

Responses must be submitted via email, mail/parcel delivery, or hand delivery to the Fayette

County Public Schools offices located at the LaFayette Educational Center and directed to

Matthew D. Roberts, Purchasing Manager. Envelopes should be sealed and marked

conspicuously on the front with the solicitation name and number above.

SUBMISSION - BY HAND, MAIL OR COMMON COURIER

Fayette County Public Schools

ATTN: Matthew Roberts, Purchasing Department

LaFayette Educational Center

205 LaFayette Ave., Fayetteville, GA 30214

SUBMISSION - BY EMAIL to: roberts.matthew@fcboe.org

Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074

Objective

The Fayette County Public Schools Purchasing Department (hereinafter FCPS) invites you to

participate in a request for quote (RFQ). This RFQ will consist of providing and delivering natural

gas service to locations as defined within the school district.

Responses Due

Responses to this request for quote are due no later than the date and time specified in the

timeline of events either physically or electronically to the FCPS Purchasing Department located

at the LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville, GA, 30214.

Quotes received after the specified date and time will not be considered.

Respondents are instructed to carefully read all items, conditions, terms, specifications, and

attachments herein and referenced before completing their quote. Failure to comply with any

requirements of the RFQ may be a cause for rejection.

Section A: Instructions to Respondents

1. Solicitation Schedule

1.1.

RFQ Issued

Thursday, June 11, 2026

Questions Due Before 9:00 AM (ET), Wednesday, June 17, 2026

Responses Due Before 9:00 AM (ET), Tuesday, June 23, 2026

2. Respondent Registration

2.1. Respondents are encouraged to register with the issuing agent, Matthew Roberts,

by sending an email to roberts.matthew@fcboe.org after reviewing this

solicitation. Respondents who register will automatically receive an email update

with additional documents such as addenda and be notified of award issuance,

even if they choose not to submit a response.

3. Project Documents and Forms

3.1. Documents and forms required for submission as part of this RFQ can be found

on the FCPS Purchasing Department website. Failure to include required

submissions listed herein may result in a rejection of the response. A list of

required forms is contained herein and additional submissions may be required

per the specifications contained herein.

4. Response Delivery

4.1. Responses may be submitted electronically, by mail, or hand-delivered to the

LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville,

Georgia 30214, Attention: Purchasing Department.

4.2. Quote openings will occur at the date and time specified at the address above.

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Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074

4.2.1. No faxed or telephone responses will be accepted or considered.

4.3. Responses may be emailed to the issuing agent if meeting the following

guidelines:

4.3.1. Emailed responses must be in a consistent, clear, and readable format

and complete. (Adobe PDF format is preferred)

4.3.2. All response documents should be bound in one document. Multiple

separate documents may result in evaluation score reductions.

5. Attachments

5.1. Any specification listed with “Must Include Attachment” should include a

document within the response conforming to standards set forth.

5.2. All attachments must be marked and labeled using the following format:

Attachment #, Solicitation Reference, Respondent Name, Solicitation Title, and

Number.

6. Response Format Requirements

6.1. The solicitation document has been carefully organized. All sections,

specifications, requirements, and appendices are numbered; therefore responses

should be organized in the same manner referencing the solicitation document

when necessary.

6.2. All pages should be numbered and contain page headings or footers with the

respondent's name and the solicitation title and number.

6.3. Multiple Response from the Same Respondent

6.3.1. Respondents may submit more than one response when offering multiple

alternatives.

6.3.2. Responses must be separate and each should conform to all terms and

conditions within the solicitation.

6.3.3. Responses must be labeled separately to easily identify differing

responses from the same respondent.

Section B: Scope of Work and Specifications

7. Scope of Work

7.1. Operational & Load Requirements

7.1.1.

Usage History: Attached is a summary of the last twelve months of

historical consumption for the District in total. Specific Atlanta Gas Light

accounts can be identified in the attached statements.

7.1.2. Primary usage is for facility heating, kitchen equipment supply, and

generator supply if needed.

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Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074

7.2. Service Timeline: An initial start date of July 1, 2026 with a contract duration of

twelve (12) and/or twenty-four (24) months.

8. Pricing & Financial Specifications

8.1. Price Structure: The District is requesting quotes for fixed price (guaranteed rate)

service. No index pricing will be considered.

8.2. Cost Components: Ensure the quote includes all transportation, balancing, and

service fees, excluding taxes.

9. Vendor Qualifications

9.1. Technical Fitness: Respondents must provide proof of licensing and a summary

of experience in providing natural gas in the K-12 education environment in

Georgia.

9.2. Transition Plan: Respondents must provide a description of how they will

transition the account from the current provider with minimal disruption.

Section C: General Terms and Conditions

FCPS’s General Terms and Conditions are posted on the Purchasing Department website under

the heading of Vendor Terms, Conditions, and Forms at www.fcboe.org. By submission of a

response, the respondent acknowledges they have read and understood these General Terms

and Conditions as well as any terms and conditions contained herein.

Section D: Special Terms and Conditions

10. Quote Opening

10.1. Quotes will be opened at the date and time provided in the schedule of events. All

results will be publicly posted on the FCSD website once an award

recommendation is made.

10.2. Quote openings are open to the public.

10.3. Quotes must be marked with the RFQ number.

10.4. Electronically delivered quotes will utilize the timestamp generated on the email.

10.5. Quotes must conform to the guidelines listed herein.

10.6. Quotes received late will be marked “non-responsive” and may not be considered

at the sole discretion of the FCPS Purchasing Department.

11. Questions

11.1. All questions concerning this solicitation must be submitted in writing by email to

the issuing agent.

11.2. No questions other than written will be accepted and only answers provided via

addenda shall be binding.

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Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074

12. Award Oversight

12.1. The awarded respondent will report to the Facilities Services Director or their

designee.

13. Quote Evaluations

13.1. According to the Fayette County Board of Education policy, DJE “lowest price

alone will not be the sole determining criteria in the selection process”.

13.2.

Factors that may be used in evaluating responses may include but are not limited

to, the following: price/cost, warranty, service guarantees or past performance,

costs of ownership analysis, business capabilities analysis, delivery schedules

and methods, and product-specific manufacturer/quality standards.

13.3.

Respondents may inquire as to specific evaluation methods and may request in

writing an explanation of evaluation methods used to determine an award. See

General Terms and Conditions regarding award protests.

14. Cost Escalation/Price Change

14.1. The Purchasing Department recognizes that independent market factors may

result or necessitate the need for price changes. Through the submission of a

quote, the respondent agrees to the following:

14.2. All price increases must be based upon product cost ONLY, and documentation

of the price increase is required.

14.3. Quote prices must be held firm for the term of the solicitation or December 31st

of the issuing year, after which an escalator can be invoked.

14.4. The awarded respondent must provide the FCPS Purchasing Department written

notification at a minimum of 30 days before a price escalation change.

14.5. Single changes of no more than 10% are allowed. There are exceptions only when

market conditions dictate a revised escalator for a particular commodity.

14.6.

FCPS reserves the right to accept or reject any price escalation. A rejection of a

price escalation may result in the termination of any agreement, contract,

purchase order, or other agreement without fault or obligation.

15. Term

15.1.

The term of this RFQ and resulting agreement is from the date of resulting award

issuance until December 31, 2026, with the option to renew for four (4) additional

one-year terms beginning January 1st and ending December 31st of each year.

15.2.

The RFQ and resulting agreement will automatically renew each year beginning

January 1st with the awarded pricing structure unless a cost escalation/price

change process is initiated per the General Terms & Conditions.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Natural Gas Provider for Fayette County Public Schools - RFQ 26-027-074

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See also