Natural Gas Provider for Fayette County Public Schools - RFQ 26-027-074

Natural Gas Provider for Fayette County Public Schools
Request for Quotes No. 26-027-074
Georgia Procurement Registry No. PE-65615-NONST-2026-000000110
NOTICE TO VENDORS
Brief Description: Secure Natural Gas Provider Rates for FCPS Locations
Service Location(s): All Locations/Accounts Defined in Appendix A
Complete solicitation documents may be obtained at www.fcboe.org. FCPS is not responsible
for respondents and/or subcontractors not obtaining the information provided through the full
set of contract documents.
Responses must be submitted via email, mail/parcel delivery, or hand delivery to the Fayette
County Public Schools offices located at the LaFayette Educational Center and directed to
Matthew D. Roberts, Purchasing Manager. Envelopes should be sealed and marked
conspicuously on the front with the solicitation name and number above.
SUBMISSION - BY HAND, MAIL OR COMMON COURIER
Fayette County Public Schools
ATTN: Matthew Roberts, Purchasing Department
LaFayette Educational Center
205 LaFayette Ave., Fayetteville, GA 30214
SUBMISSION - BY EMAIL to: roberts.matthew@fcboe.org

Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074
Objective
The Fayette County Public Schools Purchasing Department (hereinafter FCPS) invites you to
participate in a request for quote (RFQ). This RFQ will consist of providing and delivering natural
gas service to locations as defined within the school district.
Responses Due
Responses to this request for quote are due no later than the date and time specified in the
timeline of events either physically or electronically to the FCPS Purchasing Department located
at the LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville, GA, 30214.
Quotes received after the specified date and time will not be considered.
Respondents are instructed to carefully read all items, conditions, terms, specifications, and
attachments herein and referenced before completing their quote. Failure to comply with any
requirements of the RFQ may be a cause for rejection.
Section A: Instructions to Respondents
1. Solicitation Schedule
1.1.
RFQ Issued Thursday, June 11, 2026
Questions Due Before 9:00 AM (ET), Wednesday, June 17, 2026
Responses Due Before 9:00 AM (ET), Tuesday, June 23, 2026
2. Respondent Registration
2.1. Respondents are encouraged to register with the issuing agent, Matthew Roberts,
by sending an email to roberts.matthew@fcboe.org after reviewing this
solicitation. Respondents who register will automatically receive an email update
with additional documents such as addenda and be notified of award issuance,
even if they choose not to submit a response.
3. Project Documents and Forms
3.1. Documents and forms required for submission as part of this RFQ can be found
on the FCPS Purchasing Department website. Failure to include required
submissions listed herein may result in a rejection of the response. A list of
required forms is contained herein and additional submissions may be required
per the specifications contained herein.
4. Response Delivery
4.1. Responses may be submitted electronically, by mail, or hand-delivered to the
LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville,
Georgia 30214, Attention: Purchasing Department.
4.2. Quote openings will occur at the date and time specified at the address above.
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Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074
4.2.1. No faxed or telephone responses will be accepted or considered.
4.3. Responses may be emailed to the issuing agent if meeting the following
guidelines:
4.3.1. Emailed responses must be in a consistent, clear, and readable format
and complete. (Adobe PDF format is preferred)
4.3.2. All response documents should be bound in one document. Multiple
separate documents may result in evaluation score reductions.
5. Attachments
5.1. Any specification listed with "Must Include Attachment" should include a
document within the response conforming to standards set forth.
5.2. All attachments must be marked and labeled using the following format:
Attachment #, Solicitation Reference, Respondent Name, Solicitation Title, and
Number.
6. Response Format Requirements
6.1. The solicitation document has been carefully organized. All sections,
specifications, requirements, and appendices are numbered; therefore responses
should be organized in the same manner referencing the solicitation document
when necessary.
6.2. All pages should be numbered and contain page headings or footers with the
respondent's name and the solicitation title and number.
6.3. Multiple Response from the Same Respondent
6.3.1. Respondents may submit more than one response when offering multiple
alternatives.
6.3.2. Responses must be separate and each should conform to all terms and
conditions within the solicitation.
6.3.3. Responses must be labeled separately to easily identify differing
responses from the same respondent.
Section B: Scope of Work and Specifications
7. Scope of Work
7.1. Operational & Load Requirements
7.1.1. Usage History: Attached is a summary of the last twelve months of
historical consumption for the District in total. Specific Atlanta Gas Light
accounts can be identified in the attached statements.
7.1.2. Primary usage is for facility heating, kitchen equipment supply, and
generator supply if needed.
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Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074
7.2. Service Timeline: An initial start date of July 1, 2026 with a contract duration of
twelve (12) and/or twenty-four (24) months.
8. Pricing & Financial Specifications
8.1. Price Structure: The District is requesting quotes for fixed price (guaranteed rate)
service. No index pricing will be considered.
8.2. Cost Components: Ensure the quote includes all transportation, balancing, and
service fees, excluding taxes.
9. Vendor Qualifications
9.1. Technical Fitness: Respondents must provide proof of licensing and a summary
of experience in providing natural gas in the K-12 education environment in
Georgia.
9.2. Transition Plan: Respondents must provide a description of how they will
transition the account from the current provider with minimal disruption.
Section C: General Terms and Conditions
FCPS's General Terms and Conditions are posted on the Purchasing Department website under
the heading of Vendor Terms, Conditions, and Forms at www.fcboe.org. By submission of a
response, the respondent acknowledges they have read and understood these General Terms
and Conditions as well as any terms and conditions contained herein.
Section D: Special Terms and Conditions
10. Quote Opening
10.1. Quotes will be opened at the date and time provided in the schedule of events. All
results will be publicly posted on the FCSD website once an award
recommendation is made.
10.2. Quote openings are open to the public.
10.3. Quotes must be marked with the RFQ number.
10.4. Electronically delivered quotes will utilize the timestamp generated on the email.
10.5. Quotes must conform to the guidelines listed herein.
10.6. Quotes received late will be marked "non-responsive" and may not be considered
at the sole discretion of the FCPS Purchasing Department.
11. Questions
11.1. All questions concerning this solicitation must be submitted in writing by email to
the issuing agent.
11.2. No questions other than written will be accepted and only answers provided via
addenda shall be binding.
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Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074
12. Award Oversight
12.1. The awarded respondent will report to the Facilities Services Director or their
designee.
13. Quote Evaluations
13.1. According to the Fayette County Board of Education policy, DJE "lowest price
alone will not be the sole determining criteria in the selection process".
13.2. Factors that may be used in evaluating responses may include but are not limited
to, the following: price/cost, warranty, service guarantees or past performance,
costs of ownership analysis, business capabilities analysis, delivery schedules
and methods, and product-specific manufacturer/quality standards.
13.3. Respondents may inquire as to specific evaluation methods and may request in
writing an explanation of evaluation methods used to determine an award. See
General Terms and Conditions regarding award protests.
14. Cost Escalation/Price Change
14.1. The Purchasing Department recognizes that independent market factors may
result or necessitate the need for price changes. Through the submission of a
quote, the respondent agrees to the following:
14.2. All price increases must be based upon product cost ONLY, and documentation
of the price increase is required.
14.3. Quote prices must be held firm for the term of the solicitation or December 31st
of the issuing year, after which an escalator can be invoked.
14.4. The awarded respondent must provide the FCPS Purchasing Department written
notification at a minimum of 30 days before a price escalation change.
14.5. Single changes of no more than 10% are allowed. There are exceptions only when
market conditions dictate a revised escalator for a particular commodity.
14.6. FCPS reserves the right to accept or reject any price escalation. A rejection of a
price escalation may result in the termination of any agreement, contract,
purchase order, or other agreement without fault or obligation.
15. Term
15.1. The term of this RFQ and resulting agreement is from the date of resulting award
issuance until December 31, 2026, with the option to renew for four (4) additional
one-year terms beginning January 1st and ending December 31st of each year.
15.2. The RFQ and resulting agreement will automatically renew each year beginning
January 1st with the awarded pricing structure unless a cost escalation/price
change process is initiated per the General Terms & Conditions.
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Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074
15.3. Per the General Terms & Conditions, should the Fayette County Board of
Education fail to appropriate funding for each fiscal year beginning July 1st, this
solicitation and resulting contract or purchase orders will be canceled with
no-fault or obligation beyond products or services already received and properly
invoiced.
15.3.1. FCPS may notify the awarded bidder in writing thirty (30) days prior to
cancellation for non-appropriation.
16. Required Forms
16.1. The forms listed below are required for submission and included as attachments.
They may also be located on FCPS's Purchasing Department website at
www.fcboe.org.
16.1.1. Solicitation Response Form
16.1.2. Reference Form
16.2. Failure to include any form may result in a reduction in evaluation scoring or the
submitted quote being declared non-responsive at the sole discretion of the
FCPS Purchasing Department.
16.3. This request for quote, any addenda, and the awarded quote will be incorporated
into any resulting contract and/or purchase order.
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Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074
Solicitation Response Form
Natural Gas Provider for Fayette County Public Schools - RFQ 26-027-074
Place this form on top of your response.
Company Name:
Point of Contact:
Street Address:
City:
State:
Zip Code:
Telephone:
Email:
Website:
Authority to Act
The undersigned states that he/she has the requisite authority to act on behalf of
his/her employer in these matters and has offered to provide the products/services in
accordance with the terms and conditions herein.
Terms, Conditions, and Specifications
Through the submission of response and signature below, the respondent verifies that
their solution, if applicable, complies fully, or complies with an exception, to all stated
general and special terms, conditions, and specifications. See the FCPS General Terms
and Conditions for further information and directions on notating exceptions to stated
specifications.
Addenda
Through the submission of response and signature below the respondent verifies that
they have read and understood any addenda issued for this solicitation if issued.
Signature: ______________________________ Date:_____________________
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Natural Gas Provider for Fayette County Public Schools - Request for Quotes No. 26-027-074
FCPS Purchasing Department Reference Form
Requested Information Response
Reference Name
Contact for Reference
Street Address
City, State, Zip
Phone Number
Email
Requested Information Response
Reference Name
Contact for Reference
Street Address
City, State, Zip
Phone Number
Email
Requested Information Response
Reference Name
Contact for Reference
Street Address
City, State, Zip
Phone Number
Email
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AGL Accounts January February March April May June July
385610006 1320 2340 1890 530 300 110 70
5025840256 4360 5500 3900 1780 840 180 350
7617735348 2540 3010 2500 750 190 60 70
8193174184 6860 9800 6630 3120 1340 380 120
640231054 2923 1411 804 293 224 56 54
6029923051 4900 1530 920 340 420 260 370
975642258 1151 2408 1393 509 337 139 97
8422991542 4060 5200 3120 1360 220 110 20
2426930049 3071 5103 3545 1522 1054 345 197
8803494053 2250 3570 2120 1180 300 80 20
3546326259 1440 2011 1145 279 224 91 0
4550943349 2730 3850 3210 1280 360 250 230
8857204443 2354 3499 2350 932 396 110 30
3516404259 885 2183 1442 517 299 60 1
496591176 3370 6410 2880 870 430 180 50
3708557156 0 0 1210 190 40 0 10
7735817634 1642 2183 1765 651 310 88 59
7642445151 1670 2990 1610 760 370 140 70
7198781446 532 857 930 301 264 84 39
9258137548 1080 2020 850 330 180 60 30
1111426254 2520 3830 2180 1020 380 110 60
6011877531 4720 5570 4350 1370 100 60 40
3780089440 3790 7220 5230 1560 1200 150 20
7880529150 1780 2730 1740 680 530 170 110
4778089459 2461 982 581 218 150 37 15
7435687449 930 2100 1590 430 330 160 70
9069073542 1510 2260 1380 380 180 90 10
5511252042 3280 6550 4650 2910 1030 550 290
9513336054 4459 3935 1723 965 415 134 46
2413618258 4520 5410 3330 770 420 240 100

August September October November December
110 240 250 540 1360
90 100 110 870 3420
80 170 170 770 1610
120 360 390 2190 5500
194 226 219 609 1534
390 410 400 2920 5370
159 253 215 611 1183
70 420 500 2090 3990
292 528 371 1672 3474
140 240 360 1680 2160
102 153 156 700 1970
210 220 230 1000 2330
131 243 231 1422 2014
112 186 157 687 1178
170 280 250 1510 3270
10 0 40 470 1300
57 58 62 628 1575
170 210 260 850 1570
73 155 152 304 885
90 170 140 590 970
220 500 340 1240 2460
80 90 80 2430 4010
80 260 270 1530 4410
350 390 420 920 1630
96 128 128 292 1023
140 290 270 620 1100
90 160 170 830 1480
240 160 100 1780 3300
142 166 153 1478 2771
210 330 330 1360 4000