Uniform Rental and Procurement

Location:	Oklahoma
Posted:	Jul 13, 2026
Due:	Jul 24, 2026
Agency:	Owasso city
Type of Government:	State & Local
Category:	S - Utilities and Training Services W - Lease or Rental of Equipment
Publication URL:	To access bid details, please log in.

Bid Title:	Uniform Rental and Procurement
Category:	Equipment
Status:	Open

Description:

The City of Owasso/Owasso Public Works Authority, requests bids to secure a source supply for furnishing uniforms and outerwear by means of a rental agreement and procurement contract for employees in the Public Works, Parks, and Fleet and Facility Maintenance.

Publication Date/Time:

7/13/2026 9:00 AM

Closing Date/Time:

7/24/2026 11:30 AM

Submittal Information:

by deliver or by email

Bid Opening Information:

n/a

Contact Person:

Further information can be obtained by contacting Cheryl Grant at 918-272-4959 during regular working hours (Mon.-Thurs. 7:30 am to 5:30 pm, Fri. 7:30 am -11:30 am).

Download Available:

yes

Fee:

n/a

Qualifications:

See Bid Packet

Miscellaneous:

Bids can be delivered to Public Works at 10102 East 116th Street North, Owasso, Oklahoma 74055 or by email to cgrant@cityofowasso.com

Attachment Preview

CONTRACT DOCUMENTS

and

BID SPECIFICATIONS

UNIFORM RENTAL AND PROCUREMENT

for

PUBLIC WORKS / PARKS / FLEET MAINTENANCE /

FACILITIES MAINTENANCE

July 2026

TABLE OF CONTENTS

Notice to Bidders

Specifications

Bid form

Contract for Services

NOTICE TO BIDDERS

Bids for Uniform Rental and Procurement for various departments, will be

received by the City of Owasso at Owasso Public Works Facility until 11:30am on

Friday, July 24, 2026. Further information can be obtained by contacting Cheryl

Grant at 918-272-4959 during regular working hours (Mon.-Thurs. 7:30 am to 5:30

pm, Fri. 7:30 am -11:30 am).

All bids must be submitted on the bid forms included in this packet.

Bids can be delivered to Public Works at 10102 East 116th Street North, Owasso,

Oklahoma 74055 or by email to cgrant@cityofowasso.com

The City of Owasso/Owasso Public Works Authority expressly reserves the right to

waive any informalities or minor defects or reject all bids. Any bid received after

the time and date specified shall not be considered. All bids will be considered

irrevocable offers under conditions specified in the bid for a period of thirty (30)

calendar days from and after the date for submitting bids.

TECHNICAL SPECIFICATIONS

UNIFORM RENTAL AND PROCUREMENT

The City of Owasso/Owasso Public Works Authority, requests bids to secure a

source supply for furnishing uniforms and outerwear by means of a rental

agreement and procurement contract for employees in the Public Works, Parks,

and Fleet and Facility Maintenance.

I. GENERAL REQUIREMENTS

a. Supplier will be required to provide and perform any necessary

repairs on the specified uniforms.

b. Specified uniforms, including City-owned Hi-Vis shirts, are to be

laundered and finish pressed without the use of a starch or sizing

agent.

c. All prices shall remain fixed for the duration of the contract period.

d. Supplier will make all necessary replacements of unsuitable uniforms

as needed to ensure consistency of uniform appearance or upon

request and at no additional cost to the City.

e. Ten percent of the uniforms may require replacement on an annual

basis due to harsh work environment. Replacement will be at the

sole discretion of the City. If the City deems a uniform needs to be

replaced, supplier will provide up to 5 sets per year, and the City will

be responsible for the cost of all other replacements.

f. Replacements will be accomplished within two (2) pickup periods.

g. All initial uniform sets for existing and future employees are to be new,

and will include shirts, pants/jeans and/or shorts and hip jacket.

II. LIQUIDATED DAMAGES

Liquidated damages of one (1) week uniform cost, per employee, shall be

deducted from payment if replacements, repairs and sizing problems are

not corrected within (2) two pickup periods. Conditions apply to standard

sizes and types only.

The determination of the amount of damages resulting from any late

delivery of direct purchase merchandise (T-shirts, polo shirts and

outerwear) specified herein being difficult to ascertain, the City shall have

the right to discount the purchase price at a rate of 1% per calendar day

for every day that the delivery is delayed beyond the time specified in

these conditions. The successful supplier agrees, by the submission of a

quote, such deductions made from the purchase price for late delivery of

merchandise shall be in the nature of liquidated damages and will not

constitute a penalty.

III. DELIVERY & PICK UP

a. Delivery and pick up of uniforms shall be on a weekly basis on the

mutually agreed upon and designated day of the week.

b. Five (5) delivery and pick-up locations are designated. These

locations are at the Public Works Administration Building, Field

Operations Building, Wastewater Treatment Plant, Refuse Building and

Vehicle Maintenance Facility. Locations may be changed at the

discretion of the City. (Two additional sites may be added.)

c. Supplier will provide clothing racks as needed for clean uniform

storage.

d. Supplier will also provide a bulk collector container (hamper with

casters) as needed for soiled uniforms. Bulk collector will be

adequately sized to accommodate site-specific needs.

e. Rental costs associated with clothing racks and bulk collector

containers are to be listed separately on the Submittal Page.

f. All delivery sites will be within the City of Owasso, Oklahoma.

IV. SET UP

a. Within ten (10) calendar days of the date of issuance of the notice of

contract award, the successful supplier will visit each site to fit all

employees for sizes. Complete uniform sets are to be delivered to all

employees within thirty (30) days of the date of issuance of the

Notice of Award.

b. Initial set-up charges for each uniform set will be included in the base

proposal unit price per week.

c. Art service fees for the logo preparation are to be included in the

base proposal unit price. (City will provide a reproduction grade

copy of the specified logo.)

V. ANCILLARY CHARGES

a. Uncommon sizes deemed as “special” will be identified on the

Submittal Page. Additional cost for special sizes will be designated as

a separate service charge.

b. A set-up charge for additional personnel following completion of the

initial order will be designated on the Submittal Page as a separate

service charge.

c. Additional cost for uniform exchanges (color, style or size) will be

designated on the Submittal Page as a separate charge.

VI. EMBROIDERED LOGO/EMBLEMS

a. Each uniform shirt and jacket will have an emblem with the City of

Owasso logo showing the department (see sample in Attachment

"A"). Specific departments that will have similar emblems but

separate names are Public Works Department, Parks Department,

Facilities Maintenance Department, and Vehicle Maintenance.

b. Each uniform shirt and jacket will have the “City of Owasso” emblem

and/or Department name above the left pocket.

c. Supplier will create a pre-production proof of each embroidered

emblem and inscription imprint (size consistent to be used on

baseball/trucker style caps) and provide the City with a sample for

approval prior to producing the garments.

d. Emblems must be 100% Swiss embroidery (no silk screening).

Additional emblems will be ordered as needed.

e. Silk screen logos will only be allowed on short sleeve t-shirts as well as

short sleeve and long sleeve High Visibility T-Shirts.

VII. UNIFORM SETS

a. The make-up of uniform sets and laundering requirements will vary,

depending on the individual preference of each employee.

Therefore, the Submittal Page for uniforms includes both lease (no

laundering) and rental sets.

b. Make-up of uniform sets will vary depending on individual

preference.

c. Rental uniforms will require eleven (11) sets per employee based on

(5) uniform sets per week.

d. All designated employees will be provided the specified uniform

shirts, pants/jeans and/or shorts, and lined hip jacket. The City may

elect to utilize a combination of long sleeve and short sleeve High

Visibility T-shirts in place of uniform shirts.

VIII. GENERAL MERCHANDISE

a. Supplier will sell specified merchandise to the City as a direct

purchase. Supplier will be obligated to make corrections, alterations

within thirty (30) calendar days from delivery of notification of error.

b. All prices for merchandise (T-shirts, polo shirts, and outerwear) shall be

quoted Free On Board delivered to the user. Delivery time shall be

within thirty (30) calendar days from issuance date of purchase order.

c. Each polo shirt will have an embroidered imprint appearing above

the left pocket with inscription indicating the City of Owasso and the

designated department (See sample in Attachment "B").

d. All outerwear (excluding bib overalls) will have an emblem with the

City of Owasso logo showing the specified department (see sample

in Attachment "A"). Emblem cost will be designated on the Submittal

Page as a separate service charge.

IX. GENERAL PROPOSAL CONDITIONS

a. The City of Owasso/Owasso Public Works Authority reserves the right

to reject any and all proposals and to award the contract to the

lowest responsive, responsible bidder, as well as any owner desired

alternative(s).

b. Warranty and delivery information shall be provided. The lowest and

best supplier is required to provide samples of each garment before

final acceptance of the proposal. Other suppliers may be requested

to provide samples in order to evaluate proposals.

c. Supplier must, at the time of proposal, provide a list of customer

references in the Tulsa Metropolitan area, including names and

telephone numbers, who have made use of their service for a

minimum of two (2) years.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Uniform Rental and Procurement

Attachment Preview

See also