Mobile Hotspots & Data Service

Location:	Pennsylvania
Posted:	Feb 20, 2025
Due:	Mar 20, 2025
Agency:	City of Philadelphia
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Solicitation No:	B2523606
Publication URL:	To access bid details, please log in.

Header Information

Bid Number:

B2523606

Description:

Mobile Hotspots & Data Service

Bid Opening Date:

03/20/2025 05:00:00 PM

Purchaser:

Purchaser SOP

Organization:

City of Philadelphia

Department:

52 - Free Library

Location:

FLP02 - FLP - SOP

Fiscal Year:

Type Code:

SO - Small Order Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date
:

02/20/2025 02:28:06 PM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:
Bulletin Desc:	This small order purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive bidder. Seller must quote all items in order to be eligible for award. Questions are to be submitted via PHLContracts by Thursday, 03/06/25 at 5:00pm EST and responses will be posted as an amendment to the bid on Monday, 03/10/25.

Ship-to Address:

Carolyn Polgardy
IT ILS/Sirsi & Instructional Services
1901 Vine Street, Room 2
Philadelphia, PA 19103-1189
US
Email: PolgardyC@freelibrary.org
Phone: (215)686-5353

Bill-to Address:

FLP Invoices
Accounting Department
1901 Vine Street, Room 167
Philadelphia, PA 19103
US
Email: FLPInvoices@freelibrary.org
Phone: (215)686-5421

Print Format:

Bid Vendor Print Form

File Attachments:

Mobile Hotspot and Data Service Bid Specs B2523606~3.pdf
FY2025 SOP Terms and Conditions B2523606.pdf
LGBTQ Application Data Form B2523606.pdf
Consent and Authorization B2523606.pdf
Seller_SOP_Checklist_V5 B2523606.pdf
Bid Price Increase_Decrease Instructions B2523606.pdf

Form Attachments:

Required Quote Attachments

Questions:

Question #	Print Sequence	Required	Question	Response
1	1.0	Yes	Has a map of service availability been uploaded with quote?
2	2.0	Yes	Does the Seller have a dashboard for the library to turn service on/off?
3	3.0	Yes	Is Seller willing to provide E-rate mandated usage reports at least once per month?
4	4.0	Yes	Will Seller notify the library when the service plan has 60 consecutive days without usage?
5	5.0	Yes	Will the Seller deactivate the hotspot/service plan after 90 days without usage and not charge the library a deactivation fee?
6	6.0	Yes	Is Seller willing to provide discounted billing?
7	7.0	Yes	Will Vendor maintain E-rate documentation for 10 years after the last date for service in funding year?

Amendments:

Amendment #	Amendment Date	Amendment Note
1	02/20/2025 03:34:39 PM	Item 1 1. Description changed from "T10 Mobile Hotspot 3000 mAh or greater removable/rechargeable battery 4G LTE speed Can support a minimum of 5 simultaneous device connections 802.11 ac (5GHz) wifi band or greater" to "Hotspot with a removable/rechargeable battery of 3000 mAh or greater. 5G/4G LTE capability 802.11 ac (5GHz) Wi-Fi band or higher. Supports a minimum of 5 simultaneous device connections USB Type C Power Adaptor OLED Mono Display, 128 x 40 pixels. Quantity: 4,110 hotspot devices.". Attachment File Changes: Header 1. File 'Mobile Hotspot and Data Service Bid Specs B2523606~1.pdf': File 'Mobile Hotspot and Data Service Bid Specs B2523606~1.pdf' deleted . 2. File 'Mobile Hotspot and Data Service Bid Specs B2523606~3.pdf': File 'Mobile Hotspot and Data Service Bid Specs B2523606~3.pdf' added .

Mobile Hotspots & Data Service

See also