2026-27 Field Renovation – Buffaloe Road Athletic Park – Field 5

City of Raleigh
Parks, Recreation and Cultural Resources
Request for Informal Bid
Request for Quote: Construction Services
Project: 2026-27 Field Renovation - Buffaloe Road Athletic Park - Field 5
Address: 5900 Buffaloe Road Raleigh, NC 27616
Project Manager: Jeff Bryant
Phone #: 919-996-4870
Project #: 274-PRCR-Field Renovations-2026-27-BRAP-Field 5
Bid Advertise: Thursday July 30, 2026
Pre-Bid Meeting: Monday August 10, 2026 @ 9:30 am, on site
Questions Due By: Wednesday August 12, 2026
Bid Due Date: Thursday August 20, 2026 @ 3:30 PM - emailed, or mailed/hand delivered per
instructions below
Mail or Hand Deliver M-F, 7:30 AM - 3:00 PM to:
City of Raleigh Parks Maintenance Office
4225 Daly Road
Raleigh, NC 27604
Email: Jeffrey.bryant@raleighnc.gov
Plan and specifications are part of these documents
General Description of the Project:
The City of Raleigh (COR) Parks, Recreation and Cultural Resources Department is soliciting bids for the
following service: Field Renovations at Buffaloe Road Athletic Complex, Field 5
REQUIREMENT: Vendors submitting bids MUST have a current Certified Field Builder certification from the
American Sports Builders Association and must have completed similar projects within the last five (5) years.
References must be provided by the bidder along with a valid copy of certification(s).
Pages PF-1 to PF-11 and MWBE pages PF-17 to PF-18 (Acknowledgement of COR MWBE Policy, Identification
of MWBE Participants for Informal Projects) must be completed and emailed/received before bid due date
and time.
Proposal Form PF-1

Proposal Form PF-2

Proposal form for the 2026-27 Field Renovations - Buffaloe Road Park Field 5
in the City of Raleigh, North Carolina.
City of Raleigh Date: __________________________
Parks, Recreation and Cultural Resources Department
Post Office Box 590
Raleigh, NC 27602
The undersigned bidder has carefully examined the Form of Contract, the Form of Contract Bonds, the General
Conditions, the Supplemental and/or Special Conditions, the Plans and Specifications, all of which are acknowledged to
be part of the proposal and the Proposal Form, and the Bidder has also carefully examined the site of the proposed
work. The undersigned further agrees to sign a Contract for all, or part of the work determined based upon the below
amount, if offered within ninety (90) days after receipt of quote, and to furnish surety. The Contractor further agrees to
provide and furnish all necessary materials, equipment, machinery, and labor necessary to complete the construction of
the work in full, in complete accordance with the plans and specifications and the contract documents to the full and
entire satisfaction of the City of Raleigh and in accordance with these documents within the time limit specified below.
In addition to all other agreements and assurances, the undersigned Contractor understands and hereby agrees
as follows:
1. If this contract is awarded to the Contractor, they must, upon completion of this contract, or at any other time
requested, furnish to the Director of the Department of Parks, Recreation and Cultural Resources an accurate itemized
statement of North Carolina Sales Taxes paid on materials, supplies, equipment and any other items charged to this
contract, and otherwise fully comply with the Procedure for Reporting North Carolina Sales Tax Expenditures, attached.
2. The Contractor represents and agrees to complete the entire project in the following number of Consecutive
Calendar Days: 120 days from Notice to Proceed (Execution of Contract)
3. The Contractor agrees to comply with the City Code Raleigh's Standard Procedure regarding the Minority and
Women-owned Business Enterprise Program.
In addition, the Contractor agrees to execute the work described and set forth in the Plans and Specifications for
the amounts as follows:
2026-27 Field Renovations - Buffaloe Road Park Baseball Field 5
Includes: The primary purpose of this project is to renovate the ballfield skinned area and convert sideline warning
tracks to natural turf to improve field drainage and playability following inclement weather. Field Renovation to be as
per scope of work attached to this bid document. See pages PF-34 to PF-40 in this document for the Scope of Work.
For Base Bid, contractor to perform work as detailed in scope of work.
Base Bid Total:
______________________________________________________________________________
(In written word)
$_____________________________________________________________________________
(In numerals)
Proposal Form PF-3

Unit Costs (provide unit costs for materials specified in bid package)
Tiftuf sod installation $________________SF
Infield Mix $________________Ton
Sod Base Soil Mixture $________________Ton
Proposal Form PF-4

Name of General Contractor and License Number _________________________________________________________
Mailing address:______________________________________________________________________________
Contractor contact phone number: __________________Email________________________________________
GS143-128(d) requires all single prime bidders to identify their subcontractors for the above subdivisions of work. A
contractor whose bid is accepted shall not substitute any person as subcontractor in the place of the subcontractor
listed in the original bid, except (i) if the listed subcontractor's bid is later determined by the contractor to be non-
responsible or non-responsive or the listed subcontractor refuses to enter into a contract for the complete
Name of Sub-Contractors and License Number ______________________________________________________
Name of Sub-Contractors and License Number ______________________________________________________
Pursuant to General Statues of North Carolina Section 143-128 and 143-131 and to City policy, the City of Raleigh
encourages and provides equal opportunity for Certified Minority and Woman-Owned Business Enterprise (MWBE)
businesses to participate in all aspects of the City's contracting and procurement programs to include - Professional
Services; Goods and Other Services; and Construction. The prime contractor will be required to identify participation of
MWBE businesses in their proposal, and how that participation will be achieved.
Furthermore, the City's goal is to contract or sub-contract fifteen percent (15%) of the contract amount to Certified
MWBEs on construction projects over $300,000, or with contracts that include $100,000 or more in state funding (Note
this project has no state funding). The goal breakdown is 8% for minorities and 7% for non-minority females. For more
information or questions about the MWBE policy, please contact the City's Business Assistance Program coordinator at
919-996-4271. Execute fully the nondiscrimination clause and appropriate affidavits.
Proposal Form PF-5

ACKNOWLEDGMENT OF RECEIPT OF ADDENDA
The undersigned Bidder hereby acknowledges receipt of the following Addenda:
Addendum Number Dated Acknowledge Receipt (initial)
_________________ _________________ ___________________________________
_________________ _________________ ___________________________________
_________________ _________________ ___________________________________
_________________ _________________ ___________________________________
_________________ _________________ ___________________________________
No addenda were received:
Acknowledged for: __________________________________________________________________________________
(Name of Bidder)
By: _______________________________________________________________________________________________
(Signature of Authorized Representative)
Name: ______________________________________
(Print or Type)
Title: ________________________________________
Date: ________________________________________
Proposal Form PF-6

PROPOSAL SIGNATURE PAGE_________________________________________________________________________
Respectfully submitted this day of ____________________________________________________________________
By: _______________________________________________________________________________________________
(Name of firm or corporation making bid)
WITNESS: By:___________________________________________
_____________________________________________ Signature
(Proprietorship or Partnership) Name:
_______________________________________
Print or type
Title__________________________________________
(Owner/Partner/Pres./V. Pres)
Address_______________________________________
ATTEST: _______________________________________________
By: ____________________________________ License No.____________________________________
Title___________________________________ Federal I.D. No. ________________________________
(Corp. Sec. or Asst. Sec. only)
Email Address: _________________________________
(CORPORATE SEAL)
Proposal Form PF-7

QUALIFICATIONS: ____________________________________________________________________________
List three references with contact person and telephone number who are qualified to objectively judge the
results of similar work performed by the bidder in the last five years.
1. _______________________________________ _____________________________________________
Name and Title Telephone Number
_________________________________________ _____________________________________________
Project Title/Description Date of Completion
2. _______________________________________ _____________________________________________
Name and Title Telephone Number
_________________________________________ _____________________________________________
Project Title/Description Date of Completion
3. _______________________________________ _____________________________________________
Name and Title Telephone Number
_________________________________________ _____________________________________________
Project Title/Description Date of Completion
Proposal Form PF-8

ADDITIONAL BIDDER'S CERTIFICATION
Acceptance of Terms:
In submitting this Proposal, the undersigned agrees that this Bid will remain in effect for a period of
ninety (90) days following the opening of the Bids, that the undersigned agrees to enter into a Contract with the
Owner, if awarded, on the basis of this Proposal, and that the undersigned agrees to complete the work in
accordance with the Contract Documents
Non-Collusion in Bidding:
The Bidder specifically agrees to abide by all applicable provisions of Article 3 of Chapter 133 of the
North Carolina General Statutes. By submission of this Bid, each Bidder and each person signing on behalf of any
Bidder certifies, and in case of a joint Bid each party thereto certifies as to its own organization, under penalty of
perjury, that to the best knowledge and belief:
1. The prices in this Bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter relating to such
prices with any other Bidder or to any competitor.
2. Unless otherwise required by law, the prices quoted in the Bid have not been knowingly disclosed by
the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other
Bidder or to any competitor; and
3. No attempt has been made or will be made by the Bidder to induce any other person, partnership, or
corporation to submit or not to submit a Bid for the purpose of restricting competition.
Type of Business:
The undersigned hereby represents that it is a _______________________________________________
(corporation, partnership, or an individual)
If a corporation, the undersigned further represents that it is duly qualified as a corporation under the Laws of
the State of North Carolina and it is authorized to do business in this State.
_________________________________________ ______________________________________
Firm Name Date
_________________________________________
Authorized Signature
_________________________________________ ______________________________________
Title Name of Project
_________________________________________
Address of Business
Proposal Form PF-9

CONTRACTOR'S PERFORMANCE POLICY _________________________________________________________
RESOLUTION NO. (1992) -790
A RESOLUTION TO REGULATE THE PARTICIPATION IN THE CITY CONSTRUCTION PROJECTS BY CONTRACTORS
WHO MAY NOT BE CAPABLE OF TIMELY AND PROPER COMPLETION OF CITY PROJECTS
WHEREAS, The City of Raleigh wishes to minimize cost and inconvenience to the citizenry caused by the failure
of contractors to complete projects in a timely manner in accordance with approved project schedules; and
Whereas, North Carolina law allows cities to award bids to responsible bidders and the inability to complete
work on time is one indication of a lack of responsibility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RALEIGH:
Section 1. That the City Manager may disqualify bidders from participation in bidding and award of
contracts for city construction projects based on the following conditions existing simultaneously:
A. The dollar value of the work completed is less than the dollar value of the work which should have
been completed on the basis of the contractor's approved progress schedule by more that twenty percent of the
current contract amount. The dollar amount of the work completed will be the total estimate to date shown in
the latest partial pay estimate. The current contract amount will be the contract estimate plus accumulated
overruns and less accumulated underruns shown in the latest partial payment estimate.
B. The percentage of the work completed is less than the percentage of contract time elapsed on the
work by more than twenty percent. The percentage or work completed will be the dollar value of the work
completed as defined above divided by the current contract amount as defined above. The percentage of
contract time elapsed will be the number of calendar days elapsed as shown in the latest partial pay estimate
divided by the total contract time in calendar days.
Section 2. The City Manager shall not include any late days, which are caused by the City in any of his
calculations directed at determining bid status.
Section 3. All City construction project specifications shall contain a specific provision clearly outlining
the policies set in this Resolution, including the criteria for determining whether a contractor is behind schedule,
and the specifications shall clearly state the City's intent to enforce the provisions of this Resolution.
Section 4. The terms of the Resolution shall apply only to contracts for which the specifications for
bidders are issued after the effective date of this Resolution.
Section 5. Any contractor who wishes to contest the decision of the City Manager declaring ineligibility
may appeal to the City Council by delivering a notice of appeal to the City Clerk no later than ten days after
receipt of the City Manager's decision. The notice of appeal shall clearly set out the reasons why the Contractor
believes that the terms of this Resolution have been inappropriately applied or the equitable arguments for not
applying this Resolution's terms. When considering an appeal the City Council shall consider, among other
things, the report of the City Manager, the notice of appeal, and the contractor's current status on any other
current City Contracts and its performance on any contracts to which the contractor and the City have been
parties to within the two calendar years immediately preceding the filing of the notice of appeal.
Section 6. Bidders so disqualified shall remain disqualified for any period in which they are still in conflict
with the schedule provisions of this section.
Section 7. This Resolution is effective upon adoption Adopted 10/6/92
I have read and understand the City of Raleigh's policy as stated above.
Signature: ____________________________________________________
Printed Name: _________________________________________________
Title: _________________________________________________________
Date: ________________________________________________________
Proposal Form PF-10