RFIB: Davis Ferry Channel Maintenance Dredging Project

NOTICE
REQUEST FOR INFORMAL BIDS
Davis Ferry Channel Maintenance Dredging
Summary of Work
Carteret County is requesting informal bids for maintenance dredging of the Davis Ferry
Channel. The channel provides public boater and ferry access through Core Sound and to Cape
Lookout National Seashore and is accessible from Highway 70.
The project includes dredging and disposing of approximately 1,000 cubic yards of material
using a bucket and barge to restore the authorized depth throughout the channel. The spoil
disposal area will be located near the parking lot on the bankside. The contractor will be
responsible for all dredging, transportation, and proper disposal of the spoil material.
The work will be completed under CAMA General Permit No. 97293.
Project Location
Davis Ferry Channel
Latitude: 34 degrees45'48.48"
Longitude: 76 degrees24'48.84"
Bid Submission Deadline
Bids must be received no later than:
Date: August 17, 2026
Time: 2:00 p.m. EST
Bids may be submitted by either of the following methods:
Email:
PurchasingAgent@carteretcountync.gov
In Person:
Carteret County Finance Department
210 Turner Street
Beaufort, NC 28516

Bidders are responsible for ensuring their bids are received by the stated deadline. Late bids will
not be accepted.
The contract will be awarded to the lowest responsible, responsive bidder, taking into
consideration quality, performance, and the time specified in the bid for completion of the work.
Carteret County reserves the right to reject any or all bids, waive informalities or technicalities,
and re-advertise for bids when deemed to be in the best interest of the County.
Shore Protection Office * P.O. Box 4297 * Emerald Isle, North Carolina 28594
www . protect the beach . com

Shore Protection Office * P.O. Box 4297 * Emerald Isle, North Carolina 28594
www . protect the beach . com

Shore Protection Office * P.O. Box 4297 * Emerald Isle, North Carolina 28594
www . protect the beach . com

BID AND CONTRACT
The undersigned, as bidder, proposes and agrees if this bid is accepted to contract with Carteret County for
the dredging of Davis Ferry Channel under the CAMA General Permit. The furnishing of all materials,
equipment, labor, tax necessary to complete the dredging of Davis Ferry Channel described in these
documents in full and complete accordance with requirements, specifications, and contract documents, and
to the full and entire satisfaction of Carteret County for the sum of:
Lump Sum Total: $___________________________________
Contractor: __________________________________
Federal ID# _________________________________ By: __________________________
Title: ______________________________________ Address: ______________________
Witness: _________________________________________________________________
Email Address: ________________________________________________________
License # _____________________________________________________________
Shore Protection Office * P.O. Box 4297 * Emerald Isle, North Carolina 28594
www . protect the beach . com

SAMPLE ONLY - do not fill in
AGREEMENT FOR SERVICES
THIS AGREEMENT FOR SERVICES ("Agreement") is made this [________] of [_____________], 2026 (the
"Effective Date"), by and between the County of Carteret, a North Carolina municipal corporation (the "County"),
and [SERVICE PROVIDER], a(n) [STATE OF SERVICE PROVIDER'S INCORPORATION/ORGANIZATION]
[SERVICE PROVIDER'S TYPE OF BUSINESS ENTITY]2 ("Service Provider"). The County and Service Provider
are at times collectively referred to hereinafter as the "Parties" or individually as a "Party".
WHEREAS, the County desires to engage Service Provider to provide the services described on Exhibit A attached
hereto, together with an additional service reasonably implied and inferred therefrom or customarily provide in the
performance of services of the nature to be provided by Service Provider pursuant hereto (the "Service"); and
WHEREAS, Service Provider desires to render the service in accordance with this Agreement, and has the
experience, staff, and resources to perform such Service.
NOW THEREFORE, the County and Service Provider, in consideration of their mutual covenants and other good and
valuable consideration, the sufficiency and receipt of which is hereby acknowledged, hereby agree as follows:
SECTION I. ENGAGEMENT OF SERVICE PROVIDER
A. Engagement- Service Provider shall perform the Service and the County shall pay Service Provider for the
Performance of such Service as set forth herein.
B. Independent Contractors- The relationship between the Parties shall be that of independent Contractors.
Without limiting the generality of the foregoing, the Parties acknowledge and agree that Service Provider, its
employees, subcontractors, and suppliers are not individually or collectively to be deemed an employee or
employees of the County under any circumstances. Furthermore, nothing in this agreement shall under any
circumstances be construed to make the County and Service Provider joint venturers, partners, or parties to
similar relationships with each other.
SECTION II. PROVISION OF THE SERVICES
_______________________________
1 E.g., "Acme Consulting, Inc.", "XYZ Professional Services, LLC", "John Q. Public", etc. The Service Provider's full
legal name should be used here and on the signature page, including the "Inc.", "LLC" or other designation indicating
the type of entity if Service Provider is an entity (e.g., "Acme Consulting, Inc." rather than "Acme Consulting").
2 E.g., corporation, professional corporation, limited liability company, professional limited liability company, limited
liability partnership, etc. Note that the legal name should give some indication regarding the type of entity-i.e., "Inc."
or "Corp." or "Corporation" = a corporation; "LLC" = a limited liability company; "LLP" = a limited liability partnership. If
Service Provider is an individual, replace the last two bracketed placeholders in this paragraph with the following:
"individual resident of the State of [SERVICE PROVIDER'S STATE OF RESIDENCE]".
Shore Protection Office * P.O. Box 4297 * Emerald Isle, North Carolina 28594
www . protect the beach . com

A. Provision of the Services- Service Provider will provide the Services in accordance with the terms and
conditions of this Agreement.
B. Fees- The County will pay Service Provider for provisions of the Services consistent with the hourly rates
and/or fixed amounts set forth on Exhibit A, with the total payment to Services Providers under this
Agreement not to exceed ______________________.
C. Additional Services- Any work required by the County but which goes beyond the scope of the services
will be classified as "Additional Services." Additional Services will be negotiated on an individual project
basis and, if such negotiations are successful, will be governed by an amendment to this Agreement or a
new separated agreement between the Parties.
SECTION III. RESPONSIBILITIES OF SERVICE PROVIDER AND COUNTY
A. Service Provider's Responsibilities
1. Service Provider shall be responsible for the quality, technical accuracy, and the coordination of all
Services (including all related deliverables (the "Deliverables")) furnished by Service Provider under
this Agreement.
2. The Services shall be performed consistent with the schedule, if any, set forth on Exhibit A. If no such
schedule is set forth on Exhibit A, the Services shall be provided within a reasonable time established
by the County. Service Provider agrees to provide progress reports regarding its performance of the
Services in a format acceptable to the County and at intervals established by the County. The County
will be entitled at all times to be promptly advised, at its request and in writing, as to the status of
Services being performed by Service Provider and of the details thereof.
3. In the event there are delays on the part of the County as to the approval of any of the materials
submitted by Service Provider, or if there are delays occasioned by circumstances beyond the control
of Service Provider which delay the Services' completion date as specified on Exhibit A, the County
may grant to Service Provider an extension of the contract time equal to the aforementioned delays,
provided there are no changes in compensation or scope of services.
4. It shall be the responsibility of Service Provider to ensure at all times that sufficient contract time
remains within which to complete the Services. Time is of the essence with respect to Service
Provider's performance of the Services.
5. In the event that Service Provider fails to timely complete the performance of all Services in accordance
with the timeframe set forth on Exhibit A, the County shall have the right to cease making any partial
progress payments following expiration of such timeframe. No further payments under this Agreement
will be made until a time extension is granted by the County or all Services have been completed and
accepted by the County in writing.
Shore Protection Office * P.O. Box 4297 * Emerald Isle, North Carolina 28594
www . protect the beach . com

6. Service Provider shall submit to the County such Project documentation and Deliverables as agreed to
by Service Provider and the County on Exhibit A. Service Provider shall not be liable for use by the
County of said Deliverables for any purpose other than those intended by the terms of this Agreement.
7. All plans, specifications, analytical tools, maps, documents, reports, and/or other Deliverables prepared
or obtained under this Agreement shall be considered "works made for hire" (as defined in 17 U.S.C.
101) for the County and shall become the property of the County without restriction or limitation on
their use. To the extent that any of the Deliverables do not constitute a "work made for hire", Service
Provider hereby irrevocably assigns, and shall cause its employees, agents, and other personnel
(collectively, "Personnel") to irrevocably assign to the County, in each case without additional
consideration, all right, title, and interest throughout the world in and to the Deliverables, including all
intellectual property rights therein. Service Provider shall cause its Personnel to irrevocably waive, to
the extent permitted by applicable law, any and all claims such its Personnel may now or hereafter have
in any jurisdiction to so-called "moral rights" or rights of droit moral with respect to the Deliverables.
Upon the County's reasonable request, Service Provider shall, and shall cause its Personnel to,
promptly take such further actions, including execution and delivery of all appropriate instruments of
conveyance, as may be necessary to assist the County to prosecute, register, perfect, or record its
rights in or to any Deliverables.
8. The general cost principles and procedures for the negotiation and administration, and the
determination or allowance of costs under this Agreement shall be as set forth in the Code of Federal
Regulations, Titles 23, 48, and 49 and other pertinent Federal, State, and County Regulations, as
applicable, with the understanding that there is no conflict between County, State, and Federal
Regulations and, in the event, there is a conflict, the more restrictive of the applicable regulations will
govern.
9. Service Provider's right to reimbursement for travel costs, if any, will be addressed in the compensation
provisions set forth on Exhibit A.
10. Service Provider shall comply with all applicable construction specifications and policies provided to it
by the County during Service Provider's provision of the Services.
11. Prior to provision of the Services, Service Provider shall, by written notice to the County, designate a
representative to act on behalf of Service Provider with respect to the Services to be performed
hereunder (the "Designated Representative"). The Designated Representative's decisions,
agreements, and actions relating to the Services to be provided hereunder shall be binding upon
Service Provider. If the County requests that Service Provider designate a different Designated
Representative, Service Provider will do so within five (5) calendar days of Service Provider's receipt of
written notice from the County regarding such request. If Service Provider decides to change the
Designated Representative, Service Provider will give written notice to the County of its new
Designated Representative and the effective date of such change.
Shore Protection Office * P.O. Box 4297 * Emerald Isle, North Carolina 28594
www . protect the beach . com

12. Prior to the commencement of Service Provider's provision of Services (a) the County will provide
written notice to Service Provider of the requirement, if any, to provide payment and/or performance
bonds relating to the Services, and (b) Service Provider shall provide any such bonds so required by
the County in connection therewith.
B. The County's Responsibilities
1. The County shall designate and fully authorize an appointed representative(s) to act on behalf of the
County with respect to this Agreement. The representative's instructions, requests, and decisions on
behalf of the County will be binding to all matters pertaining to this Agreement.
2. The County shall provide existing data, plans, reports, and other information known to, in possession of,
or under control of the County which are relevant to the execution of the duties of Service Provider
under this Agreement, and shall provide information regarding Project and task objectives, constraints,
criteria, relationships, flexibility, systems, site features, and other requirements that exist as of the
Effective Date or which may develop during the performance of this Agreement, and shall assist
Service Provider in obtaining needed information from the County's files.
3. The County shall furnish or cause to be furnished data prepared by others, or services of others, except
those data and services which are to be provided by Service Provider pursuant to Exhibit A.
SECTION IV. TERM
A. Duration- The term of this Agreement (the "Term") will commence on the Effective Date and will expire
upon completion of Service Provider's performance of the Services, unless sooner terminated as provided
herein.
SECTION V. COMPENSATION AND PAYMENT
As compensation for Service Provider's performance of the Services, the County agrees to pay Service Provider at
the rates and in the amounts set forth on Exhibit A and subject to the provisions of this Section V.
A. Invoices
1. Submittal- Service Provider's invoices to the County for compensation for Services ("Invoices") shall be
submitted on a monthly basis. Each invoice shall reference this agreement. The County shall have thirty
(30) calendar days from the County's receipt of an invoice to report any concerns about the Invoice to
Service Provider. Any concerns shall be promptly addressed by Service Provider to the reasonable
satisfaction of the County, and Service Provider shall submit a revised invoice after the County's concerns
about the invoice have been addressed.
2. Payment- Payment terms for any undisputed items are thirty (30) calendar days after the County receipts of
each accurate and properly submitted invoice.
Shore Protection Office * P.O. Box 4297 * Emerald Isle, North Carolina 28594
www . protect the beach . com

3. Required Detail- Each invoice shall be submitted to the County with detail and supporting documentation
sufficient to process the invoice for payment and for proper pre-audit and post-audit thereof.
4. Dispute Items- If any items in any invoice are disputed by the County for any reason, including the lack of
supporting documentation, the County shall promptly notify Service Provider of the dispute and required
clarification and/or remedial action. After any dispute has been settled, Service Provider shall include the
disputed items on a subsequent regularly scheduled invoice or on a special invoice for the disputed items
only.
B. Audit of Records- Service Provider agrees to maintain all books, documents, papers, accounting records,
and other evidence pertaining to Services performed under this Agreement and to make such materials
available for the County audit or inspection at the County office during the Term and for five (5) years from
the date of final payment.
SECTION VI. INSURANCE AND INDEMNIFICATION
A. Insurance Coverage
The Contractor, at its own expense, shall keep in force and maintain at all times during this agreement:
1. Commercial General Liability Insurance- Commercial General Liability Insurance, issued by responsible
insurance companies and in a form acceptable to the County, protecting and insuring against all the
foregoing with coverage limits of not less than One Million Dollars ($1,000,000) per occurrence for Bodily
Injury and Property Damage.
2. Automobile Liability Insurance- Automobile Liability coverage shall be in the minimum amount of One
Million Dollars ($1,000,000) per occurrence.
3. Workers' Compensation Coverage- Full and complete Workers' Compensation Coverage, as required
by North Carolina state law, shall be provided.
4. Insurance Certificates- Contractor proposals may have generic insurance certificates inserted
illustrating coverage limits available to the Contractor. Following the notice of award, the Contractor
shall provide the County with certificate(s) of Insurance on all the policies of insurance and renewals
thereof in a form(s) acceptable to the County. Said Commercial General Liability policy shall provide
that the County be an additional named insured. The County shall be notified in writing of any reduction,
cancellation or substantial change of policy or policies at least thirty (30) days prior to the effective date
of said action. All insurance policies shall be issued by responsible companies who are acceptable to
the County and licensed and authorized to do business under the laws of North Carolina.
Shore Protection Office * P.O. Box 4297 * Emerald Isle, North Carolina 28594
www . protect the beach . com