Enterprise Resource Planning (ERP) System
| Location: | Florida |
|---|---|
| Posted: | Jun 10, 2026 |
| Due: | Jul 10, 2026 |
| Agency: | City of Cocoa |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | P-26-08-COC |
| Publication URL: | To access bid details, please log in. |
Main
Agency
City of Cocoa
City of Cocoa
Status
Active
Active
Fiscal Year
2026
2026
Title
Enterprise Resource Planning (ERP) System
Enterprise Resource Planning (ERP) System
Number
P-26-08-COC
P-26-08-COC
Type
Request for Proposal
Request for Proposal
Department
Finance
Finance
Online Submissions
No
No
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The City of Cocoa is seeking proposals from qualified vendors to provide a modern, comprehensive, and integrated Enterprise Resource Planning (ERP) solution. The City`s primary objective is to replace its aging legacy systems with a highly integrated, Software-as-a-Service (SaaS) or cloud-hosted platform that improves operational efficiency, data transparency, and citizen engagement. The proposed solution must provide robust functionality across the following core modules:
-Financial Management: General Ledger, Accounts Payable/Receivable, Budgeting, Purchasing, and Fixed Assets.
-Human Capital Management: Payroll processing, Personnel Management, Benefits Administration, and Applicant Tracking.
-Utility Billing & Customer Service: Comprehensive management of water/sewer accounts, meter reading integration, and citizen payment portals.
-Community Development: Permitting, Planning/Zoning, Code Enforcement, and Business Tax Receipts.
-Asset & Work Order Management: Work order lifecycle, preventative maintenance, and inventory control. The City prefers a "Single Vendor" or "Lead Vendor" approach to minimize complex third-party integrations. Solutions must be cloud-native (SaaS) with a proven track record of security, uptime, and disaster recovery.The system must support open APIs and seamless data flow between all functional modules and existing City GIS (Esri) infrastructure. The successful respondent will be responsible for a "turn-key" implementation, including project management, data migration from legacy systems, system configuration, comprehensive staff training, and post-go-live support.
The City of Cocoa is seeking proposals from qualified vendors to provide a modern, comprehensive, and integrated Enterprise Resource Planning (ERP) solution. The City`s primary objective is to replace its aging legacy systems with a highly integrated, Software-as-a-Service (SaaS) or cloud-hosted platform that improves operational efficiency, data transparency, and citizen engagement. The proposed solution must provide robust functionality across the following core modules:
-Financial Management: General Ledger, Accounts Payable/Receivable, Budgeting, Purchasing, and Fixed Assets.
-Human Capital Management: Payroll processing, Personnel Management, Benefits Administration, and Applicant Tracking.
-Utility Billing & Customer Service: Comprehensive management of water/sewer accounts, meter reading integration, and citizen payment portals.
-Community Development: Permitting, Planning/Zoning, Code Enforcement, and Business Tax Receipts.
-Asset & Work Order Management: Work order lifecycle, preventative maintenance, and inventory control. The City prefers a "Single Vendor" or "Lead Vendor" approach to minimize complex third-party integrations. Solutions must be cloud-native (SaaS) with a proven track record of security, uptime, and disaster recovery.The system must support open APIs and seamless data flow between all functional modules and existing City GIS (Esri) infrastructure. The successful respondent will be responsible for a "turn-key" implementation, including project management, data migration from legacy systems, system configuration, comprehensive staff training, and post-go-live support.
Dates(All times are listed as
EST
)
Broadcast Date
5/21/2026 8:00 AM EST
5/21/2026 8:00 AM EST
Question End Date
6/11/2026 4:30 PM EST
6/11/2026 4:30 PM EST
Sample Due Date
Due Date
7/10/2026 4:30 PM EST
7/10/2026 4:30 PM EST
Bid Opening Date
Question End Date Reminder Notification
3 Day(s)
3 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
0 Day(s)
Due Date Reminder Notification
5 Day(s)
5 Day(s)
Pre-Bid Meetings
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 6/8/2026 | 10:00 AM | No |
Non-Mandatory Virtual Conference
1- Use link provided or 2- Dial in by phone +1 813-856-5829 Phone conference ID: 452 326 248# |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 12
Commodity Codes
Total: 7
| Code | Description |
| [208-37] | Database Software |
| [209-38] | Database Software |
| [208-10] | Accounting/Financial: Bookkeeping, Billing and Invoicing, Budgeting, Payroll, Taxes, etc. |
| [208-32] | Customer Relationship Management Software (CRM) |
| [208-51] | Human Resources Software |
| [208-55] | Inventory Management |
| [208-71] | Purchasing Software |
Publications
Total: 1
| Publication | Date |
| Florida Today | 5/21/2026 |
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JUSTICE, DEPARTMENT OF
Bid Due: 7/20/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.