Street Cleaning/Sweeping Service

City of Tulsa Finance Department
6/10/2026
INVITATION FOR BID TAC 308F
Addendum #1
Please note the following changes which have been made for clarification to this Invitation for Sealed Bid. This
addendum must be listed as Addendum #1 on Exhibit A of the bid package as verification that you have
received and are aware of the information contained herein.
QUESTIONS/CLARIFICATION/CHANGES:
Question:
Is attenuator required for this contract?
Answer:
Yes, it is an ODOT requirement.
Page 22:
Exhibit A. Item 5
Updated "curb miles/cycle" from 2480.15 to 2718.26.
Corrected numbering for 5a, 5b, and 5c
Exhibit A, Item 6
Updated:
Area 1 - 778.80 miles/cycle to 866.11 miles/cycle
Area 2 - 845.40 miles/cycle to 908.04 miles/cycle
Area 3 - 855.95 miles/cycle to 944.11 miles/cycle

TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026
Invitation for Bid (IFB)
TAC 308F
Supplies or Services Requested: Street Cleaning/Sweeping Service
Department: Public Works
NIGP Commodity Code(s): 968-74
Solicitation Schedule
EVENT DATE
IFB Issue Date 5/28/2026
Mandatory Pre-Bid Conference 6/9/2026 at 2:00 PM CT
Virtual Teams Meeting
Email jamiller@cityoftulsa.org for invite
Deadline for Questions 6/15/2026
Submitted to assigned buyer via email. 10 Days prior to IFB due date
Bid Submission Date 6/24/2026
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
If You have any questions or need additional information, contact the Assigned Buyer:
Julie Miller, Buyer | jamiller@cityoftulsa.org
All questions should be emailed with TAC 308F on the subject line.
Submit Bids (sealed) to:
City of Tulsa - City Clerk's Office
175 E. 2ND St., Suite 260
Tulsa, OK 74103
Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.
Write the Bid Number, Supplies or Service requested (as listed above) and Bid
Opening Date on the lower left corner of the outside of Your Bid envelope. Feel
free to use included packing slip. No faxed or emailed Bids will be considered.
Barring certain circumstances (Section III-5), Bids received after the stated date
and time will not be accepted and will be returned to the Bidder unopened.
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TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026
I. STATEMENT OF PURPOSE:
1. Overview and Goals
The goal of this solicitation is to secure a source to provide Street Cleaning/Sweeping Service for
the Public Works Department of the City of Tulsa.
2. Term of Contract
The City intends to award a one-year annual contract. The City may offer the Seller the opportunity
for additional one-year terms. The City also reserves the right to make multiple or partial awards. To
do business with the City, You must agree to the terms and conditions of the City's standard
Purchase Agreement, indicated by Your Authorized Agent's signature on the Purchase Agreement.
Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the
meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.
The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and
Accepted by City will be included as part of the Agreement between Seller and City. All sheets of
this IFB (including Sections I-VI) must be submitted.
Authorized Agent
Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an "Authorized
Agent." An Authorized Agent means an agent who is legally authorized to bind the Seller under the
law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the
Authorized Agent for each of the following types of entities is as stated below:
o Corporations - the president, board chair or board vice chair (or the vice president if the corporation
was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate
resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating
the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section
VI for sample of a Certificate of Secretary)
o General Partnerships - any partner can sign to bind all partners.
o Limited Partnerships - the general partner must sign.
o Individuals - no additional authorization is required, but signatures must be witnessed and notarized.
o Sole Proprietorship - the owner can sign. Any other person can sign if s/he provides a recent Power
of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.
o Limited Liability Company (LLC) - any manager of the LLC elected by the members of the LLC, or
any member signing as manager of the LLC. All other signers will need a Consent of Members signed
by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their
signature. (See Section VI for sample of a Consent of Members)
Entities organized in states other than Oklahoma must follow the law of the state in which they are
organized.
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TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026
II. SCOPE OF SERVICES AND SPECIFICATIONS
1. Scope of Services
The City is requesting Bids for Street Cleaning/Sweeping Service for use by the Public Works
Department.
Delivery Requirements
All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may
be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.
Bids must state the number of Days required for delivery under normal conditions.
Absolutely no items over 500lbs. may be directly shipped to the City, requiring the City personnel to
unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred
during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping
entity.
2. Specifications
The Bid must meet or exceed the following Specifications.
1. The work to be performed under this Agreement is the scheduled cleaning/sweeping, hauling, and
disposal of materials of selected public arterial and residential streets and expressways and public
property within the City of Tulsa, Oklahoma (See Map - Attachment A). This work shall include all
labor, equipment, materials, and any other incidental items necessary to complete the work in the
specified manner. Prior written approval will be needed before engaging in any additional hourly work
for items 7 - 19.
1.1 The cleaning of public streets is defined as the removal of dirt, encrusted, caked or otherwise,
and the removal of all debris and foreign matter, including gutter grass (grass which is
growing in sediment that is laying above the surface of the curb - on maintenance zone
streets) within a five (5) foot strip adjacent to and parallel to the curbs and medians along the
public street being cleaned. All vegetation growing within 18" of the vertical face of the curb of
arterial streets including crack grass, seam grass, joint grass, etc. must be removed. This
includes the removal of all debris from the surface of any storm sewer inlet which may
lie within this pathway. If parked cars or other obstructions are present along the curb line,
Seller shall clean around the cars or obstructions as closely as possible and continue along
the curb line. The entire radius of all maintenance zone streets intersecting with arterial
streets shall be swept as part of the maintenance zone street. Seller will not have to return
to sweep an area or street to re-clean due to bypassing a parked vehicle. The City will publicize
the residential sweeping schedule to allow people to have cars off the street when their area
is being swept. For that reason, Seller will be required to keep to the schedule.
1.2 The methods utilized in performing this work may include the use of mechanical street
sweepers, vacuum sweepers or hand shovels, and other equipment whichever is appropriate
for the existing conditions. Seller is advised that manual labor is often required to remove
foreign objects and caked debris from the path of sweepers, especially at dead ends,
which must be completely cleaned under the terms of this Agreement.
1.3 Occasional cleaning of the public property to remove dirt and debris from the paved areas
shall be required at the estimated quantities noted on Exhibit A, #16 and/or #17.
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TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026
2. LOCATION OF WORK - The street cleaning service to be provided under this Agreement will be on
designated City of Tulsa arterial and residential streets and designated expressways as identified in
Tables 1 and 2 respectively of these Specifications and public property within the City of Tulsa
Oklahoma. The City reserves the right to add or delete streets and/or change the limits of the streets
which will be swept under this Agreement. There is no guarantee that any or all arterial or
maintenance zone streets will be cleaned under this Agreement.
3. SWEEPING SCHEDULE - The schedule for this cleaning service will be at the direction of the Public
Works Department. The plan requires sweeping approximately 766.7 arterial street (including
designated expressways) miles twelve (12) times a year and approximately 2,718 street maintenance
zone miles four (4) times a year respectively. Additionally, we may add extra maintenance zones for
leaf removal. Adherence to the following schedule is mandatory. Failure to complete the sweeping
within this time frame may result in a $1,000 per day penalty. Allowance may be made for inclement
weather and unforeseen conditions and must be approved by the Public Works Department. Inclement
weather includes snow and/or ice events that result in snow removal by the City, storms that result in
roads not passable by motor vehicles, and high water.
Maintenance Zone Sweeping
Area
Month
1 2 3
January X
February X
March X
April X
May X
June X
July X
August X
September X
October X
November X
December X
4. EMERGENCY SWEEPING/CLEANING - Occasional emergency sweeping of arterials and residential
streets are required. All emergency sweeping/cleaning shall be at the direction of the Public Works
Department. The Public Works Department shall provide Seller with an updated list of personnel that
have the authority to require emergency sweeping. Seller shall provide the City with at least 2 contacts
for emergency sweeping. Seller shall respond to an emergency request with in 1 hour of notification
by one of the authorized personnel.
5. CURB MILES - The basis for the price of this cleaning service will be the number of curb miles
cleaned. The curb mile will be measured linearly from the starting point 5,280 feet to the terminal point
along a single curb line including all intersecting streets. The curb miles for the designated streets
appearing in Tables 1 and 2 of these Specifications have been verified by City of Tulsa technicians
and will be used for the basis for payment of this Agreement. Changes to the approved curb mileage
will be made in writing by the Director of the Public Works Department or his/her designee. Seller is
required to immediately report any new streets encountered during sweeping operations. The
City will make a concerted effort to identify newly constructed miles and advise Seller.
6. DISPOSAL OF DEBRIS - Seller shall be responsible for the hauling and disposal of all collected dirt,
debris, and other matter in an approved manner, at a licensed sanitary landfill and pay all fees as
required by Federal, State, County, and City of Tulsa laws, statutes, regulations, and ordinances.
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TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026
Seller shall provide the City with a monthly report detailing debris disposal amounts by volume
and copies of all dump ticket receipts. "Co-mingling" of other contract debris with debris from
this Agreement will not be allowed. If dumpsters are used in the collection of debris, the City
retains complete authority to cause those dumpsters to be repositioned or removed. If a
transfer location is used, the City retains the right to inspect this location to ensure adherence
to this Agreement. MILEAGE RATE WORK, FOR ITEMS 1-6, INCLUDES ALL COSTS FOR
TRANSPORT, DISPOSAL, ETC. HOURLY RATE WORK INCLUDES ALL COST FROM
MOBILIZATION TO DISPOSAL OF DEBRIS.
6.1 WATER -Seller will be required to secure and use construction water meters from the Water
Distribution Section for all water used. Failure to use a meter is a violation of City Ordinances.
There will be no charge for water. Sweepers must use water at all times, except when
temperatures are below freezing. Excessive dust created by sweeping operations will
result in a "STOP WORK" order until proper dust control is achieved.
6.2 History of cubic yards swept:
Year 2023 - 2024
Maintenance Area Yards Arterial Yards Tisdale/
Zone Gilcrease/C.B.D.
Jul-23 855.95 3 1155 638.4 420 73.9
Aug-23 845.40 2 987 638.4 245 73.9
Sep-23 779.80 1 1603 638.4 497 73.9
Oct-23 855.95 3 721 638.4 266 73.9
Nov-23 845.40 2 4305 638.4 525 73.9
Dec-23 779.80 1 4627
Dec-23 845.40 2 5173 638.4 623 73.9
Jan-24 855.95 3 4599 638.4 500.5 73.9
Feb-24 845.40 2 2912 638.4 343 73.9
Mar-24 779.80 1 2800 638.4 392 73.9
Apr-24 855.95 3 1274 638.4 385 73.9
May-24 845.40 2 770 639.4 525 73.9
Jun-24 779.80 1 875 639.4 280 73.9
Totals 10,770 31,801 7663.8 5001.5 886.8
TOTAL MILES 19,320.60
TOTAL YARDS 36,802.50
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TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026
Year 2024 - 2025
Maintenance Area Yards Arterial Yards Tisdale/
Zone Gilcrease/C.B.D.
Jul-24 855.95 3 770 639.4 427 73.9
Aug-24 845.40 2 812 639.4 290.5 73.9
Sep-24 779.80 1 1421 639.4 378 73.9
Oct-24 855.95 3 973 642.9 392 73.9
Nov-24 845.40 2 4035.5 642.9 518 73.9
Dec-24 779.80 1 4375
Dec-24 855.95 3 7665 642.9 343 73.9
Jan-25 845.40 2 4109
Jan-25 779.80 1 4011 642.9 301 73.9
Feb-25 845.40 2 2765 642.9 224 73.9
Mar-25 779.80 1 1421 644.9 273 73.9
Apr-25 855.95 3 329 644.9 1120 73.9
May-25 845.40 2 1015 644.9 483 73.9
Jun-25 778.80 1 1064 644.9 357 73.9
Totals 11,548.8 34765.5 7712.3 5106.5 886.8
TOTAL MILES 20,147.90
TOTAL YARDS 39,872
The above information is based on historical records and may or may not be representative of the future.
7. QUALITY OF WORK - Seller's work shall always be of an acceptable quality. Seller is expected to
maintain a quality control program and to inspect all work prior to presenting the work to the City for
inspection. Payment will only occur after this quality of work has been completed and inspected.
7.1 The general guidelines for the specified quality street sweeping shall include, but are not
limited to the following:
(a.) The street must show evidence of being swept and present an appearance of
cleanliness and all "gutter grass" must be removed. Seller will have one cycle to
remove all vegetation, including gutter grass (residential and arterial streets)
and crack grass, seam grass, joint grass (arterial streets). Gutter grass removal
is only applicable to residential streets.
(b.) There will be no significant sweeper tailings, or scattering of dirt, debris or other matter
following the sweeper. The City will take inclement weather conditions into
consideration when conducting inspections.
(c.) Any dirt, debris or other matter remaining on the street shall be less than three (3)
cubic feet per continuous curb mile.
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TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026
(d.) The sweeper operator must observe proper sweeping procedures at all times.
(e.) The street must be cleaner behind the sweeper than in front.
(f.) Median "noses" and pedestrian openings must be cleaned. The City does not expect
Seller to sweep the ramps that are part of the sidewalk. Seller shall sweep entire
opening of center medians if significant material is present.
7.2 The City of Tulsa Public Works Department will inspect all work performed. The inspection will
be performed within three (3) workdays, or less, after notification from Seller that the work has
been completed and Seller will be notified of any deficiencies. Progressive inspections will be
performed on entire streets only and not on segments thereof, except in mutually agreed upon
extenuating circumstances. Seller will be required to re-sweep at no additional cost any street
which does not meet specifications.
7.2.1 Seller shall have forty-eight (48) hours to correct any deficiencies noted during the
first inspection. Failure to meet an acceptable standard of cleanliness on the second
inspection will result in payment being withheld for that street.
7.2.2 The Inspector shall have the authority to delete streets or segments of streets from
the cleaning authorization which cannot be cleaned because of obstructions,
construction, natural disasters, or other mitigating circumstances and adjust the curb
miles accordingly.
7.2.3 Normal amounts of salt spread by City forces during winter storm control operations
will be removed by Seller as part of the normal course of this Agreement.
8. REPORTS - Seller will be provided with a schedule of when and which streets will be swept and the
authorized number of miles per month. Seller will not exceed 75 miles per arterial or maintenance
zone per day unless authorized by a City representative. This schedule will be published in the
local media. Also, Seller will be required to furnish a report with each invoice after the work has been
completed, detailing the amount of cubic yards of debris picked up in each zone and the total amount
of water used, including meter readings.
9. PUBLIC CONVENIENCE AND SAFETY - Seller shall observe City ordinances relating to obstructing
streets, keeping alleys or other rights-of-way open and protecting the same, and shall obey all laws
and City ordinances controlling or limiting those engaged in the work required under this Agreement.
Seller is granted the right of using the streets or alleys for the purpose of doing the work specified in
the Agreement but is not granted the exclusive use of such streets or alleys. Seller shall perform the
work in a manner that will cause the least inconvenience and annoyance to the general public and
property owners.
Seller shall be restricted from performing any work on the named arterial streets from between 6:30
a.m. and 9:00 a.m. or between 3:30 p.m. and 6:30 p.m. Monday through Friday. Seller shall be
restricted from performing any work on maintenance zone streets on weekends, City of Tulsa holidays
and between 5:00 p.m. and 8:00 a.m., Monday through Friday.
10. EXAMINATION OF WORK SITE - By the submission of a Bid, Bidders represents that he/she
has examined the named streets to be swept, the Specifications, and all other Bid documents.
Bidders further represent that he/she is fully informed concerning the requirements of the
specifications, and the physical conditions to be encountered in the work, and the character,
quality, and the quantity of the service to be performed. Seller will not be entitled to additional
compensation unless they have prior written approval by the City for those charges.
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TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026
11. LAWS TO BE OBSERVED - Seller shall observe and comply with all applicable Federal and State
laws, local laws, ordinances, orders, and regulations of the Federal, State County or City governments
at all times. The submission of a Bid on this work shall be considered as a representation that the
Bidder is familiar with all Federal, State and local laws, ordinances and regulations which affect those
engaged or employed in the work, or equipment used in the work, or which in any way affects the
conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance
thereof. Seller shall be in compliance with the City's MS4 municipal storm water discharge permit and
associated storm water management plan at all times.
12. CITY NOT LIABLE FOR DELAY - It is further expressly agreed that in no event shall the City be liable
or responsible to Seller or any other person for or on account of any stoppage or delay in the work
herein provided for by injunction or other legal or equitable proceedings, or from or by or on account
of any delay for any cause over which the City has no control.
13. QUALIFICATION OF BIDDER - Seller must be involved in this type or similar work and/or
demonstrate his/her capabilities to perform the work required by this Agreement.
13.1 To demonstrate these qualifications, Bidders will be required to provide the City with the
following:
(a) History of experience with performing this type of work, names, addresses, and
telephone numbers.
(b) A list of employees with experience performing this type of work.
(c) A list of equipment available, condition, outstanding liens, and plans to acquire
additional equipment.
(d) A plan for the disposal of debris, including disposal sites.
(e) A firm statement of when he/she will be able to begin work after award of Agreement.
14. ISSUANCE OF WORK ORDERS - A Work Order will be issued once a year at the start of the original
Agreement and prior to renewal each year by the Department Representative instructing Seller to
proceed for a one-year period. Seller will be directed to sweep a set number of miles per month.
If Seller cannot sweep as much as directed, a Secondary Seller may be used to make up the
miles not being completed by the Primary Seller. The Primary Seller will not be allowed to
"catch up" lost miles during the easiest time of the sweeping season. Failure to sweep the
residential and arterial streets as delineated in this Agreement on an annual basis is grounds
for contract termination.
15. PAYMENT - Seller shall submit an invoice and applicable affidavit, along with a report for the work
performed. Upon satisfactory inspection, the City will then process payment to Seller. Hourly rate
work must be invoiced separately. "Back billing" for new miles previously swept will not be
allowed. Notwithstanding anything herein to the contrary, payment will only occur after Seller has
met the "quality of work" requirement of this section.
16. CHARACTER OF WORKERS AND WORK - Seller and his/her employees, including subcontractors,
shall be competent and careful workers skilled in their respective trades. Seller shall not employ any
person who is incompetent or negligent in the due and proper performance of his/her duties. The City
shall retain the right to require Seller to remove any employee from contact with the public who is
determined by the City, after due investigation of any complaint of having been guilty of misconduct to
the public. This work is being performed for the public benefit.
17. EQUIPMENT- Seller must maintain his/her equipment in a clean, serviceable condition at all times.
All equipment shall be properly licensed and inspected. The continued use of unserviceable and
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TAC 308F | Street Cleaning/Sweeping Service | Issue Date: 5/28/2026
improper equipment shall be considered a breach of contract. The City may make random equipment
inspections to ensure that equipment is functioning properly. Deficiencies shall require immediate
repair and/or adjustment. All equipment to be used by Seller in performance of work under this
Agreement shall bear signs with the following wording:
COMPANY NAME
Contractor for City of Tulsa
Citywide Street Sweeping Services
For Information Call 918-596-9711
* The signs shall be posted in a conspicuous location, a minimum of one on each side of Seller's
equipment.
* Signs and lettering shall be of a size which may be read from a distance of 50 feet. Signs must
be approved by City's representative prior to commencement of work.
18. BREACH OF CONTRACT - All terms, conditions and Specifications of the Agreement shall be
considered material and failure to perform any part of the Agreement shall be considered a breach of
contract. Furthermore, if Seller fails to provide the cleaning service required by this contract for a period
more than five (5) consecutive scheduled working days, the City may declare Seller to be in breach of
contract.
19. SECONDARY OR BACK-UP SOURCE- THE CITY RESERVES THE RIGHT TO PURCHASE FROM
A SECONDARY OR BACK-UP SELLER TO BE USED IN THE EVENT OF FAILURE OF SELLER'S
ABILITY TO SUPPLY THE FULL NEEDS OF THE CITY.
It is the intent during the Agreement period, as nearly as possible, to purchase all the requirements for the
items bid from Seller. This does not include materials supplied under terms of a public improvement contract
for a specific project by the City.
TABLE 1- ARTERIAL STREETS
ARTERIALS
SEGMENT STREET FROM TO MILES
NUMBER EAST/WEST
1 E. 46TH ST. NORTH N. CINCINNATI AVE. N. PEORIA AVE. 2.2
2 E. 46TH ST. NORTH N. MINGO ROAD N. 145TH E. AVE. 6.8
3 PORT ROAD N. SHERIDAN ROAD N. MINGO ROAD 7.2
CITY LIMITS (675 FT
WEST OF TISDALE
4 E. 36TH ST. NORTH PARKWAY) N. PEORIA AVE. 3.4
5 E. 36TH ST. NORTH N. MINGO ROAD N. GARNETT ROAD 2.6
6 E. APACHE N. DENVER PL. N. 69TH E. AVE. 12.2
7 E. VIRGIN ST. N. SHERIDAN ROAD N. MEMORIAL DRVIVE 4.4
8 AIRPORT ROAD N. 75TH E. AVE. E. VIRGIN ST. 0.4
9 E. PINE ST. N. UNION AVE. US 169 16.7
10 E. ADMIRAL PLACE S. COLLEGE AVE. S. 145TH E. AVE. 11
11 W. EDISON ST. N. DENVER AVE. N. 33RD W. AVE. 5.3
12 W. CHARLES PAGE BLVD. S. HOUSTON AVE. S. 65TH W. AVE. 7.8
13 I-244 SERVICE ROAD EB S. LANSING AVE. S. HARVARD AVE. 4.4
14 I-244 SERVICE ROAD EB 6880 E. ARCHER ST. 7380 E. ARCHER ST. 0.6
15 I-244 SERVICE ROAD WB 8100 E. EASTON ST. 6500 E. EASTON ST. 1.4
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