Pitt CC Main Campus Water Line Improvements

P C C
ITT OMMUNITY OLLEGE
Winterville, North Carolina
FACILITIES AND CONSTRUCTION DEPARTMENT
REQUEST FOR QUALIFICATIONS
RFQ Name: Pitt CC Water Line Improvements
Issue July 28, 2026 Proposal Due August 20, 2026 at
Date: Date: 3:00pm

PITT COMMUNITY COLLEGE REQUEST FOR QUALIFICATIONS
North Carolina FACILITIES & CONSTRUCTION
1. RFQ Advertisement
Department/Agency Pitt Community College
Project Title PCC Water Line Upgrades
Design Services Engineer
Upgrade current AC water main to PVC as well as add line to
Scope of Work
create loop and allow isolation of facilities.
Contact Glenn Sheppard, AVP of Facilities
Telephone 252-493-7593
Email Glsheppard063@my.pittcc.edu
Total Project Budget $2,000,000
Source of Funds County Appropriations
Approved OC-25 #
Publish Date July 28, 2026
Closing Date August 20, 2026 at 3:00pm
Pitt Community College
Submit THREE (3) Copies of c/o Glenn Sheppard
Letter of Interest and SF-254
PO Box 7007
(Mailing Address):
Greenville, NC 27835
Pitt Community College
Physical Location
c/o Glenn Sheppard
for Fed Ex/UPS Delivery
2064 Warren Drive
(Delivery Address):
Winterville, NC 28590
In order to offer architectural, engineering, or landscape architectural
services in response to this solicitation, the proposing firm must be properly
licensed to practice Architecture, Engineering, or Landscape Architecture in
the State of North Carolina. More information on the North Carolina state
boards may be found at the following websites:
NC Licensing Statement
NC Board of Architecture: (http://www.ncbarch.org)
NC Board of Examiners for Engineers & Surveyors:
(http://www.ncbels.org)
NC Board of Landscape Architects: (http://www.ncbola.org)
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PITT COMMUNITY COLLEGE REQUEST FOR QUALIFICATIONS
North Carolina FACILITIES & CONSTRUCTION
STATE BUILDING COMMISSION - SELECTING CRITERIA
In selecting designers, the selection committee should take into consideration qualification information including
such factors as:
1. Specialized or appropriate expertise in the type of project.
2. Past performance on similar projects.
3. Adequate staff and proposed design or consultant team for the project.
4. Current workload and State projects awarded.
5. Proposed design approach for the project including design team and consultants.
6. Recent experience with project costs and schedules.
7. Construction administration capabilities.
8. Proximity to and familiarity with the area where the project is located.
9. Record of successfully completed projects without major legal or technical problems.
10. Other factors which may be appropriate for the project.
STATE BUILDING COMMISSION - SUBMITTAL CRITERIA
Proposing firms must submit THREE (3) copies of the Letter of Interest and THREE (3) copies of your current
Standard Form 254 (SF 254) with the information package. The current SF 254 template is located at
http://ncadmin.nc.gov/businesses/construction/forms-documents which is the State Building Commission approved
form.
In the interest of cost-savings to the designers, consistency of the submittals and more efficient use of time by the
pre-selection committee, the submitted information package should not include any notebooks, binders, tab, clips,
etc. The format should be 8-1/2" x 11" pages stapled in the upper left-hand corner. The Letter of Interest should not
exceed ten (10) single-sided pages or five (5) double-sided pages plus the SF 254.
E-mail and Fax submittals will not be accepted.
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PITT COMMUNITY COLLEGE REQUEST FOR QUALIFICATIONS
North Carolina FACILITIES & CONSTRUCTION
2. Project Purpose and Background
Introduction
Pitt Community College has numerous water supply lines that are original to the
campus. As the campus has built out the changes and additions did not provide
a way to isolate buildings. Many lines have exceeded their operational
expectancy and need to be replaced. This project is to facilitate assessment,
design, and construction of upgrades.
Existing Facility Description
Current system includes a mix of AC and PVC of various sizes.
Background
Due to recent failures and inability to isolated areas to allow continued operations
3. Scope of Work
Pitt Community College is issuing this Request for Qualifications (RFQ) for
qualified Engineering firms to select a qualified TBD to provide TBD services
related to Water Line Improvement project (Project).
Major tasks shall include the following:
Design, bid services, and construction administration will be required.
Project Description
Replace existing AC water lines. Add water main to create internal loop and
necessary valves to isolate buildings. Interruption to water service will need to
be minimized and scheduled after hours due to continuing operations.
Project Schedule
Designer Submittal Due 8/20/26
Designer Shortlist 8/21/26
Designer Interviews 8/25/2026
Design Contract 10/1/2026
Bid 3/1/2027
Construction Start 5/1/2027
Construction End 8/10/2027
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PITT COMMUNITY COLLEGE REQUEST FOR QUALIFICATIONS
North Carolina FACILITIES & CONSTRUCTION
4. Proposal Submittal Requirements
The Respondent shall submit four (4) copies of their proposal in a sealed
envelope or box along with a digital version of the proposal (PDF format) in the
submission for the College. No facsimile or email responses will be accepted or
considered. The digital version shall be included in the package on a CD, DVD,
or USB flash drive with the Respondent's name and RFQ name clearly marked.
Responses must be received no later than 3:00PM Eastern Daylight Time (EDT)
on August 20, 2026. Submittals may be mailed or hand-delivered, see specific
addresses below. Any submittal received after the deadline by any delivery
method will not be considered or evaluated.
The proposal packages should be enclosed in a sealed envelope/box marked:
Request for Qualifications-PCC-MC Water Line Improvement and delivered via
either of the following methods:
By Mail: Hand-delivery*:
Pitt Community College-Facilities & Pitt Community College-Facilities &
Construction Construction
Attention: Glenn Sheppard Attention: Glenn Sheppard
P.O. Box 7007 2064 Warren Drive
Greenville, NC 27836-7200 Winterville, NC 28590
*Fedex, UPS, or similar carriers methods may require this address for delivery.
Please verify information with carrier.
5. RFQ QUESTIONS & PRESUBMITTAL MEETING
Questions concerning this RFQ shall be submitted in writing to Glenn Sheppard
via email to glsheppard@my.pittcc.edu no later than 2:00pm, EDT on August 12,
2026. Indicate RFQ name and project number (if supplied) in the subject
heading of the email. Respondents are strongly advised to monitor this site for
any additional information and/or addenda regarding this solicitation.
Evp.nc.gov
Only emailed questions will be addressed and answered. The issuance of such
written responses is the only official method by which interpretation, clarification,
or additional information will be given by the College. Only requests answered
by formal written responses will be binding. A pre-submittal meeting is
scheduled for Thursday August 6, 2026 at 10:00am and all potential respondents
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PITT COMMUNITY COLLEGE REQUEST FOR QUALIFICATIONS
North Carolina FACILITIES & CONSTRUCTION
are encouraged to attend. There will be no individual meetings or marketing
meetings conducted or allowed.
6. PROPOSAL SUBMITTAL FORMAT AND CONTENTS
The instructions below provide guidance and information to Respondents to
prepare and submit concise responses for this RFQ. The purpose is to establish
the format and contents so that responses are complete, contain all essential
information, and can be easily evaluated.
Proposal Format
The qualifications proposal should be no longer than 20 pages (Ten (10) double
sided sheets) in length plus current Standard Form 254. Proposals shall be
presented in a well-organized and concise manner and is preferred to be bound
with one staple or binder clip for ease of recycling. Please do not bind, provide
covers or tabs.
Proposal Content
The following must be addressed in your package:
Introductory Letter: Respondents shall submit a clear concise response
identifying the following:
a. Name of firm,
b. Primary contact person working on Project and his/her contact
information,
c. Firm's contact information (i.e., phone, facsimile, email, etc.),
d. Why the Pitt Community College should select your firm for this work,
and
e. Acknowledgment of any RFQ Amendments (if any) posted on the
evp.nc.gov
1. Specialized or appropriate expertise in the type of project: The firm's
experience in similar work and the record of successful results of that work.
a. Provide similar experience illustrating similar projects or work related to
the technical aspects and processes described in the scope of work.
Include sub-consultant (if any) capabilities as related to the scope of
work. Site specific projects of a similar nature to the Project described
herein and list a reference with contact information for each project cited.
b. Indicate any previous project experience working for the College, as a
Consultant, within the past five (5) years. Please include brief project
statement, primary College department and staff responsible for project,
and whether the project was completed within scope, budget, and
schedule.
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PITT COMMUNITY COLLEGE REQUEST FOR QUALIFICATIONS
North Carolina FACILITIES & CONSTRUCTION
c. Provide a minimum of three (3) references related to similar projects.
Include name of project, brief description of project, and primary contact
information of reference
2. Past Performance on Similar Projects: Past performance on North Carolina
Community College projects will be evaluated, with particular emphasis on
whether the project was completed successfully in accordance with the agreed
fee, deliverables, schedule, and responsiveness to the College. A
demonstrated understanding of the NC Community College project processes,
working with third-party entities and outside agencies that are required for
Project performance will be given consideration.
3. Adequate Staff and Proposed Design or Consultant Team for the project:
Provide an Organization Chart of the project team specifying the dedicated
Project Manager, key personnel, and sub-consultants assigned to the team and
the availability of backup personnel that will support this Project. Include a brief
summary identifying roles and responsibilities and general qualifications (i.e.,
professional registrations, certifications and/or licenses) of each team member
(including sub-consultants) in disciplines appropriate to the Project, as well as
education, availability to work on this Project, experience, years of experience
(with current firm and other firms). Please do not list firm staff that is not directly
working on the Project team. If more than one Project Manager or team is
desired, please include this information and describe why this is necessary and
how it is anticipated to work.
4. Current Workload and State Projects awarded: Consideration will be given to
the firm's ability to take on additional work, demonstrate understanding of the
College's goals and purposes of this Project, specific management approach,
how well the firm's organization structure show sufficient depth of its present
workload, approach to managing the College's budget and time, and the firm's
ability to offer the breadth and quality of services required for this Project.
5. Proposed Design Approach for the Project including Design Team and
Consultants: A detailed description of how your firm proposes to approach this
Project. Include sufficient discussion of proposed methodologies, techniques,
and procedures for each work item. Provide a breakdown and description of
tasks assigned per project team member. Describe the hierarchy of project
management. Provide suggestions for any additional services which may
enhance the value and/or affect the overall economy and effectiveness of the
Project.
6. Recent Experience with Project Costs and Schedules: A detail list of recent
projects including approved budget, actual bid, final cost. Were the listed
projects completed on time? What items, if any, are potentially causing added
costs and delays.
7. Construction Administration Abilities:
8. Proximity to and Familiarity with the area where the Project is located:
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PITT COMMUNITY COLLEGE REQUEST FOR QUALIFICATIONS
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9. Record of Successfully Completed Projects without Major Legal or Technical
Problems: Consultants must identify all lawsuits, administrative claims or fine
proceedings Consultant has been a party to in the past five (5) years. Include
any fines levied by any governmental unit relating to the proposed work in this
RFQ such as fines from the EEOC, Department of Labor or other unit of
government.
10. Other Factors which may be Appropriate for the Project:
7. EVALUATION METHOD
Evaluation Criteria
All proposals will be evaluated based on the following criteria:
1. Specialized or appropriate expertise in the type of project.
2. Past performance on similar projects.
3. Adequate staff and proposed design or consultant team for the project.
4. Current workload and State projects awarded.
5. Proposed design approach for the project including design team and
consultants.
6. Recent experience with project costs and schedules.
7. Construction administration capabilities.
8. Proximity to and familiarity with the area where the project is located.
9. Record of successfully completed projects without major legal or technical
problems.
10. Other factors which may be appropriate for the project.
Selection Procedures
The College will review Proposals and all the information provided in the submittals
package. A selection committee comprised of PCC Staff will be convened to
review the proposal packages. The College reserves the right to reject any and/or
all proposals. Respondents that are deemed competitive may be asked to attend
an interview and should make themselves available for a presentation of their
proposal to the selection committee. Each firm will be responsible for all costs
(e.g., travel and presentation materials) related to the presentation.
The selected firm will be notified by the College and will being contract
negotiations. If no agreement can be reached with the selected firm, then the
College will negotiate with another qualified firm(s).
The College anticipates initial approval of the selected firm in September and a
goal to begin in October after final Professional Services Agreement is negotiated
and executed.
The College assumes no contractual obligation as a result of the issuance of this
request, the preparation, or submission of a qualifications statement by a
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PITT COMMUNITY COLLEGE REQUEST FOR QUALIFICATIONS
North Carolina FACILITIES & CONSTRUCTION
Respondent, the evaluation of statements, or final selection. All submissions may
be kept by the College and may be disclosed to third parties at the College's
discretion.
8. MINIMUM REQUIREMENTS TO MEET SUBMITTAL
REQUIREMENTS
Minimum Engineering Credentials
In order to offer architectural, engineering, or landscape architectural services in
response to this solicitation, the proposing firm must be properly licensed to
practice Architecture, Engineering, or Landscape Architecture in the State of North
Carolina. More information on the North Carolina state boards may be found at
the following websites:
NC Board of Architecture: (http://www.ncbarch.org)
NC Board of Examiners for Engineers & Surveyors: (http://www.ncbels.org)
NC Board of Landscape Architects: (http://www.ncbola.org)
Conflict of Interest Statement
By submission of a response, the Consultant agrees that at the time of submittal,
it: (1) has no interest (including financial benefit, commission, finder's fee, or any
other remuneration) and shall not acquire any interest, either direct or indirect, that
would conflict in any manner or degree with the performance of Consultant's
services, and (2) will not benefit from an award resulting in a "Conflict of Interest."
A "Conflict of Interest" shall include holding or retaining membership, or
employment, on a board, elected office, department, division or bureau, or
committee sanctioned by and/or governed by the College. Consultants shall
identify any interests, and the individuals involved, on separate paper with the
response and shall understand that the College, in consultation with legal counsel,
may reject their proposal.
Changes in Personnel
Changes to personnel on project team(s), particularly a Project Manager, are to be
avoided wherever possible. If during the contract negotiation phase the Consultant
requests to make a change to any personnel listed within the Consultant's
submitted Proposal, the request to the College must be made in writing and detail
the proposed replacement personnel, resume(s) and reason(s) as to why the
replacement is needed.
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North Carolina FACILITIES & CONSTRUCTION
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