South Entrance Rehabilitation

Response Submission Information
Project Name: South Entrance Rehabilitation Project
Bid Number: 26 -014
Due Date: Friday, July 31, 2026 Time: 11:00 A.M., CST Time
Attention: Margaret Schwarz, Assistant CFO Department: Public Works Department
Submit Proposal to: Village of Glencoe, 675 Village Court, Glencoe, Illinois 60022
Request for Bid Response
Company Name:
Company Contact Name and Title:
Company Email Address:
Company Phone Number:
Mailing Address:
City: State: Zip:
Invitation for Bidders' Proposals- Page 1

1. Invitation to Bid
Owner invites sealed Bidder's Proposals for the Work described in detail in the Contract and
generally described as the South Entrance Rehabilitation Project
The Work shall be performed at the following Work Site: 675 Village Court, Glencoe, Illinois 60022
2. Defined Terms
All terms capitalized in this Invitation for Bidder's Proposals and in the other documents included in
the Bid Package are defined in the documents included in the Bid Package and shall have such
defined meanings wherever used.
3. The Bid Package
The Bid Package consists of the following documents, all of which are by this reference made a part
of this Invitation for Bidder's Proposals as though fully set forth herein:
(1) Invitation for Bidder's Proposals;
(2) General Instructions to Bidders;
(3) Special Instructions to Bidders, if any;
(4) Addenda, if issued;
(5) Bidder's Proposal;
(6) Bidder's Sworn Acknowledgment;
(7) Bidder's Sworn Work History Statement;
(8) Form of Bid Bond;
(9) Other Information Submitted by Bidder, if requested;
(10) Notice of Award; and
(11) Contract, including all of its Special Conditions, Attachments and Appendices, if any.
4. Inspection and Examination
The bid package will be available on the Village website at
https://www.villageofglencoe.org/government/departments/finance/Purchasing/bids_and_rfps.php
Each prospective Bidder shall, before submitting its Bidder's Proposal, carefully examine the Bid
Package. Each prospective Bidder shall inspect in detail the Work Site and the surrounding area and
shall familiarize itself with all local conditions, including subsurface, underground and other
concealed conditions, affecting the Contract, the Work and the Work Site. The Bidder whose Bidder's
Proposal is accepted will be responsible for all errors in its Bidder's Proposal including those resulting
from its failure or neglect to make a thorough examination and investigation of the Bid Package and
the conditions of the Work Site and the surrounding area.
5. Bid Opening
Owner will receive sealed Bidder's Proposals for the Work until 11:00 o'clock, a.m., local time, July
31, 2026, at the Village Hall, 675 Village Court, Glencoe, Illinois 60022, and shall be marked
"Sealed Bid - South Entrance Rehabilitation Project, 26-014" at which time, or as soon thereafter
as possible, all Bidder's Proposals will be publicly opened and read aloud. Bidders or their agents
are invited to be present.
Invitation for Bidders' Proposals- Page 2

6. Bid Security, Bonds and Insurance
A. Bid Security. Each Bidder's Proposal shall be accompanied by a security deposit of at least
five percent (5%) of the base bid in the form of (1) a Cashier's Check or Certified Check
drawn on a solvent bank insured by the Federal Deposit Insurance Corporation and payable
without condition to Owner or (2) a Bid Bond in the form included in the Bid Package from
a surety company licensed to do business in the State of Illinois with a general rating of A-
and a financial size category of Class X or better in Best's Insurance Guide.
B. Performance and Payment Bonds. The successful Bidder will be required to furnish a
Performance Bond and a Labor and Material Payment Bond upon award of the Contract,
each in the penal sum of the full amount of the Contract Price, on forms provided by
Owner in the Bid Package, from a surety company meeting the requirements set forth
above. Each Bidder's Proposal must be accompanied by a letter from such a surety
company stating that it will execute Bonds, on forms provided by Owner in the Bid
Package, upon award of the Contract to Bidder.
C. Insurance. The successful Bidder will be required to furnish certificates and policies of
insurance as required by Section 4.2 of the Contract upon award of the Contract. Each
Bidder's Proposal must be accompanied by a letter from Bidder's insurance carrier or its
agent certifying that said insurer has read the requirements set forth in the Contract and
will issue the required certificates and policies of insurance upon award of the Contract to
Bidder.
7. Projected Schedule
Below is the projected schedule for the submission of Bidder's Proposal and completion of the
Work. It is subject to adjustment by Addendum and the final Contract.
A. Tentative Date of Contract Award: August 20, 2026
B. Tentative Commencement of Work: August 31, 2026
C. Substantial Completion Date: December 4, 2026
D. Final Project Completion Date: December 31, 2026
Invitation for Bidders' Proposals- Page 3

VILLAGE OF GLENCOE
CONTRACT FOR SOUTH ENTRANCE REHABILITATION PROJECT
GENERAL INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
Section Page
1. Interpretation of Documents Included in Bid Package 1
2. Calculation of Unit Price Proposals 2
3. Prevailing Wages 2
4. Taxes and Benefits 2
5. Permits and Licenses 2
6. Preparation of Bidder's Proposal 2
7. Signature Requirements 3
8. Bid Security 4
9. Submission of Bidder's Proposals 4
10. Withdrawal of Bidder's Proposals 5
11. Qualification of Bidders 5
12. Disqualification of Bidders 6
13. Award of Contract 6
14. Notice of Award Effective Date of Award 7
15. Closing of Contract 7
16. Failure to Close 8

VILLAGE OF GLENCOE
CONTRACT FOR SOUTH ENTRANCE REHABILITATION PROJECT
GENERAL INSTRUCTIONS TO BIDDERS
1. Interpretation of Documents Included in Bid Package
A. Defined Terms. All terms capitalized in these General Instructions to Bidders and in
the other documents included in this Bid Package are defined in the documents
included in this Bid Package and shall have such defined meanings wherever used.
B. Implied Terms. If any personnel, equipment, materials, or supplies that are not
directly or indirectly set forth in the Contract are nevertheless necessary to the
proper provision, performance, and completion of the whole of the Work in
accordance with the intent of the Contract, each prospective Bidder shall
understand such personnel, equipment, materials, or supplies to be implied and
shall provide for such personnel, equipment, materials, or supplies in its Bidder's
Proposal as fully as if it were particularly described.
C. Information Provided by Owner. When information pertaining to subsurface,
underground or other concealed conditions, soils analysis, borings, test pits, utility
locations or conditions, buried structures, condition of existing structures, and
other preliminary investigations is distributed with the Bid Package, or such
information is otherwise made available to any prospective Bidder by Owner, such
information is distributed or made available solely for the convenience of such
prospective Bidder and is not part of the Bid Package. Owner assumes no
responsibility whatever in respect to the sufficiency or accuracy of any such
information, and there is no guaranty or warranty, either expressed or implied,
that the conditions indicated are representative of those existing throughout the
Work or the Work Site, or that the conditions indicated are representative of those
existing at any particular location, or that unanticipated conditions may not be
present.
D. Addenda. No interpretation of the documents included within the Bid Package will
be made except by written addendum duly issued by Owner ("Addendum"). No
interpretation not contained in an Addendum shall be valid or have any force or
effect whatever, nor entitle any Bidder to assert any claim or demand against
Owner on account thereof.
All Addenda issued prior to the opening of Bidder's Proposals shall become a part
of the Bid Package. Each prospective Bidder shall be responsible for inquiring from
time to time as to the availability of Addenda.
If any prospective Bidder is in doubt as to the true meaning of any part of the Bid
Package, such prospective Bidder shall submit to Owner a written request for an
interpretation thereof as far in advance of the scheduled opening of Bidder's
Proposals as possible.
Owner shall use its best efforts to issue Addenda in response to all valid,
appropriate and timely inquiries, but accepts no responsibility for doing so.
Inquiries not answered by Addenda shall be considered invalid, inappropriate and
untimely inquiries.
General Instructions to Bidders - Page 1

VILLAGE OF GLENCOE
CONTRACT FOR SOUTH ENTRANCE REHABILITATION PROJECT
GENERAL INSTRUCTIONS TO BIDDERS
2. Calculation of Unit Price Proposals
On all items for which Bidder's Proposals are to be received on a unit price basis, the
approximate quantities stated in the Schedule of Prices are Owner's estimate only for
Owner's convenience in comparing Bidder's Proposals and shall not be relied upon by
Prospective Bidders. Each prospective Bidder shall, before submitting its Bidder's
Proposal, make its own estimate of the quantities of Unit Price Items required to
complete the Work and shall determine its Price Proposal for each Unit Price Item in light
of its own estimate.
3. Prevailing Wages
In accordance with the Prevailing Wage Act, 820 ILCS 130/0.01 et seq., not less than the
prevailing rate of wages for similar work in the locality in which the Work is to be
performed shall be paid to all laborers. A copy of Owner's ordinance ascertaining the
prevailing rate of wages in effect as of the date of the Invitation for Bidder's Proposals, is
included in the Bid Package. If the Illinois Department of Labor revises the prevailing rate
of hourly wages to be paid, the revised rate shall apply to the Contract.
4. Taxes and Benefits
Owner is exempt from state and local sales, use, and excise taxes. Bidder's Price Proposal
shall not include any such taxes. A letter of exemption will be provided to the successful
Bidder, if necessary. Owner will not reimburse, nor assist the successful Bidder in
obtaining reimbursement for, any state or local sales, use or excise taxes paid by the
successful Bidder.
Bidder's Price Proposal shall include all other applicable federal, state, and local taxes of
every kind or nature applicable to the Work as well as all taxes, contributions, and
premiums for unemployment insurance, old age or retirement benefits, pensions,
annuities or other similar benefits.
5. Permits and Licenses
Except as otherwise expressly provided in Attachment A to the Contract, Bidder's Price
Proposal shall include the cost of obtaining all permits, licenses, and other approvals and
authorizations required by law for performance of the Work. It shall be the sole
responsibility of each prospective Bidder to determine the applicable permits, licenses,
and other approvals and authorizations and no extra compensation shall be paid by
Owner for the successful Bidder's failure to include these costs in its Bidder's Proposal.
6. Preparation of Bidder's Proposal
Bidder's Proposals to enter into the Contract for the Work shall be made only on the
blank Bidder's Proposal form furnished by Owner and included in the Bid Package. The
Bidder's Proposal form included in the Bid Package shall be removed from the Bid
Package prior to preparation for submission.
General Instructions to Bidders - Page 2

VILLAGE OF GLENCOE
CONTRACT FOR SOUTH ENTRANCE REHABILITATION PROJECT
GENERAL INSTRUCTIONS TO BIDDERS
Entries on the Bidder's Proposal form shall be typed or legibly written in ink. Price
Proposals are to be written by words and by figures as provided on the Bidder's Proposal
form. In case of any conflict, words shall prevail. In case of any error in adding or
multiplying individual items, the prices listed for individual items shall control over any
incorrect total of such items. A Bidder's Proposal may be rejected if it does not contain a
requested price for each and every item named in the Bidder's Proposal form or may be
interpreted as bidding "no charge" to Owner for any item left blank.
Prospective Bidders are warned against making alterations of any kind to the Bidder's
Proposal form or to any entry thereon. Bidder's Proposals that contain omissions,
conditions, alterations, or additions not called for may be rejected or interpreted so as to
be most favorable to Owner.
Each Bidder shall securely staple into its Bidder's Proposal a copy of each Addendum
issued and shall include in the place provided therefor in the Bidder's Proposal form a
listing of all such Addenda.
Each Bidder shall complete and securely staple into its Bidder's Proposal the Bidder's
Sworn Acknowledgement and the Bidder's Sworn Work History Statement included in the
Bid Package and shall staple into its Bidder's Proposal the Bid Security and the surety and
insurance commitment letters as specified in the Invitation for Bidder's Proposals.
Every Bidder submitting a Bidder's Proposal shall be conclusively deemed to have
evidenced an intention to be bound thereby whether or not the requirements for signing
Bidder's Proposals found in Section 7 of these General Instructions to Bidders are
satisfied. However, any Bidder's Proposal that fails to comply with Section 7 of these
General Instructions to Bidders may nevertheless be rejected.
Bidder's Proposals that are not submitted on the Bidder's Proposal form furnished by
Owner or that are not prepared in accordance with these General Instructions to Bidders
may be rejected. If a deficiently prepared Bidder's Proposal is not rejected, Owner may
demand correction of any deficiency and award the Contract to Bidder upon satisfactory
compliance with these General Instructions to Bidders.
7. Signature Requirements
A. Bidder's Proposals. The following requirements shall be observed in the signing of
each Bidder's Proposal:
(1) Corporations. Each Bidder's Proposal submitted by a corporation shall be
signed by the President or other authorized officer of the corporation and
shall also bear the attesting signature of the Secretary or Assistant
Secretary of the corporation.
(2) Partnerships. Each Bidder's Proposal submitted by a partnership shall be
signed by all of its general partners or by an attorney-in-fact.
General Instructions to Bidders - Page 3

VILLAGE OF GLENCOE
CONTRACT FOR SOUTH ENTRANCE REHABILITATION PROJECT
GENERAL INSTRUCTIONS TO BIDDERS
(3) Individuals. Each Bidder's Proposal submitted by an individual shall be
signed by such individual or by an attorney-in-fact.
(4) Joint Ventures. Each Bidder's Proposal submitted by a joint venture shall
be signed by each signatory of the joint venture agreement by which
such joint venture was formed in accordance with the applicable
provisions of (1), (2), and (3) above or by an attorney-in-fact.
When requested by Owner, satisfactory evidence of the authority of the person or
persons signing on behalf of Bidder shall be furnished.
B. Other Documents. The signature requirements set forth in Subsection 7A shall
apply to all other documents in the Bid Package required to be executed by Bidder,
Bidder's sureties and Bidder's insurance representatives as well as to the Contract,
the Contractor's Certification, and all other required documentation related to the
Contract.
8. Bid Security
A. Required Bid Security. Every Bidder's Proposal shall be accompanied by bid
security in the form of a Cashier's Check, Certified Check or Bid Bond as specified in
the Invitation for Bidder's Proposals ("Bid Security"), which Bid Security shall stand
as a guaranty that (1) Bidder will submit all additional information requested by
Owner; (2) if such Bidder's Proposal is accepted, Bidder will timely file the Bonds
and the certificates and policies of insurance required by the Contract; and (3) if
such Bidder's Proposal is accepted, Bidder will timely execute the Contract, the
Contractor's Certification, and all other required documentation related to the
Contract.
B. Return of Bid Security. Bid Security submitted in the form of Cashier's Checks or
Certified Checks will be returned within five days after execution of the Contract by
Owner. Bid Bonds will not be returned unless otherwise requested by Bidder.
C. Liquidated Damages. If a Bidder fails to timely submit all additional information
requested by Owner, or if the successful Bidder fails to timely and properly submit
all required Bonds, certificates and policies of insurance, or if the successful Bidder
fails to timely and properly execute the Contract, the Contractor's Certification, and
all other required documentation related to the Contract, it will be difficult and
impracticable to ascertain and determine the amount of damage that Owner will
sustain by reason of any such failure. For such reason, every Bidder shall, by
submitting its Bidder's Proposal, be deemed to agree that Owner shall have the
right, at its option in the event of any such default, to retain or recover as
reasonably estimated liquidated damages, and not as a penalty, the entire amount
of the Bid Security or five percent (5%) of the Bidder's Price Proposal, whichever is
greater, or to exercise any and all equitable remedies it may have against the
defaulting Bidder.
General Instructions to Bidders - Page 4

VILLAGE OF GLENCOE
CONTRACT FOR SOUTH ENTRANCE REHABILITATION PROJECT
GENERAL INSTRUCTIONS TO BIDDERS
9. Submission of Bidder's Proposal
One copy of each Bidder's Proposal, properly signed, together with all other required
documents, shall be enclosed in a sealed envelope or package and shall be addressed and
delivered to the place, before the time, and in the manner designated in the Invitation for
Bidder's Proposals. All Bidder's Proposals received after the time for the opening of bids
specified in the Invitation for Bidder's Proposals will be returned unopened.
Each sealed envelope or package containing a Bidder's Proposal shall be identified as such
and shall be marked with the title of the Contract and Bidder's full legal name. All
Addenda will be considered part of each Bidder's Proposal whether attached or not.
10. Withdrawal of Bidder's Proposal
Any Bidder's Proposal may be withdrawn at any time prior to the opening of any Bidder's
Proposal, provided that a request in writing, executed by Bidder in the manner specified
in Section 7 of these General Instructions to Bidders, for the withdrawal of such Bidder's
Proposal is filed with Owner prior to the opening of any Bidder's Proposal. The
withdrawal of a Bidder's Proposal prior to opening of any Bidder's Proposal will not
prejudice the right of Bidder to file a new Bidder's Proposal.
No Bidder's Proposal shall be withdrawn without the consent of Owner for a period of 60
days after the opening of any Bidder's Proposal. Any Bidder's Proposal may be withdrawn
at any time following the expiration of said 60-day period, provided that a request in
writing, executed by Bidder in the manner specified in Section 7 of these General
Instructions to Bidders, for the withdrawal of such Bidder's Proposal is filed with Owner
after said 60-day period. If no such request is filed, the date for acceptance of such
Bidder's Proposal shall be deemed to be extended until such a request is filed or until
Owner executes a Contract pursuant to the Invitation for Bidder's Proposals or until
Owner affirmatively and in writing rejects such Bidder's Proposal.
11. Qualification of Bidders
A. Factors. Owner intends to award the Contract only to a Bidder that furnishes
satisfactory evidence that it has the requisite experience, ability, capital, facilities,
plant, organization and staffing to enable it to perform the Work successfully and
promptly and to complete the Work for the Contract Price and within the
Contract Time.
B. Additional Information. Owner reserves the right to require from any Bidder, prior
to award of the Contract, a detailed statement regarding the business and technical
organizations and plant of Bidder that is available for the Work. Information
pertaining to financial resources, experience of personnel, contract defaults,
litigation history, and pending construction projects may also be requested.
C. Final Determination. The final selection of the successful Bidder shall be made on
the basis of the amount of the Bidder's Price Proposals, Owner's prior experience
General Instructions to Bidders - Page 5

VILLAGE OF GLENCOE
CONTRACT FOR SOUTH ENTRANCE REHABILITATION PROJECT
GENERAL INSTRUCTIONS TO BIDDERS
with the Bidders, Owner's knowledge of the Bidders' performance on other
relevant projects, any additional information submitted by Bidders to satisfy Owner
that Bidders are adequately prepared to fulfill the Contract, and all other relevant
facts or matters mentioned in the Bid Package or that Owner may legally consider
in making its determination.
12. Disqualification of Bidders
A. More Than One Bidder's Proposal. No more than one Bidder's Proposal for the
Work described in the Contract shall be considered from any single corporation,
partnership, individual or joint venture, whether under the same or different
names and whether or not in conjunction with any other corporation, partnership,
individual or joint venture. Reasonable grounds for believing that any corporation,
partnership, individual or joint venture is interested in more than one Bidder's
Proposal for the Work may cause the rejection of all Bidder's Proposals in which
such corporation, partnership, individual or joint venture is interested. Nothing
contained in this Subsection 12A shall prohibit any single corporation, partnership,
individual or joint venture, whether under the same or different names and
whether or not in conjunction with any other corporation, partnership, individual
or joint venture, from submitting a bid or quoting prices to more than one Bidder
for equipment, materials and supplies or labor to be furnished as a subcontractor
or supplier.
B. Collusion. If there are reasonable grounds for believing that collusion exists among
any Bidders, all Bidder's Proposals of the participants in such collusion will not be
considered.
C. Default. If a Bidder is or has been in default on a contract with Owner or in the
payment of monies due Owner, its Bidder's Proposal will not be considered.
13. Award of Contract
A. Reservation of Rights. Owner reserves the right to accept the Bidder's Proposal
that is, in its judgment, the best and most favorable to the interests of Owner and
the public; to reject the low Price Proposal; to accept any item of any Bidder's
Proposal; to reject any and all Bidder's Proposals; to accept and incorporate
corrections, clarifications or modifications following the opening of the Bidder's
Proposals when to do so would not, in Owner's opinion, prejudice the bidding
process or create any improper advantage to any Bidder; and to waive irregularities
and informalities in the bidding process or in any Bidder's Proposal submitted;
provided, however, that the waiver of any prior defect or informality shall not be
considered a waiver of any future or similar defects or informalities, and Bidders
should not rely upon, or anticipate, such waivers in submitting their Bidder's
Proposals or until Owner affirmatively and in writing rejects such Bidder's Proposal.
B. Firm Offers. All Bidder's Proposals are firm offers to enter into the Contract and no
Bidder's Proposals shall be deemed rejected, notwithstanding acceptance of any
General Instructions to Bidders - Page 6