Industry Day for Walla Walla District Headquarter Interior Renovation

12/9/2024: SEE BELOW Updates regarding scheduling of one-on-one sessions and questions response dates in bold font and underlined.

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Walla Walla District Headquarters Interior Renovation

Industry Day and One-on-One Sessions Announcement

Registration and General Information

USACE Walla Walla District is developing an acquisition to provide a design-bid-build construction contract for the renovation of the interior finishes and furniture of the headquarters building located in Walla Walla, Washington. Additional scope of work can be found on the following pages along with a list of questions and desired information the Government would like to learn about your company regarding this project. This information is intended to provide you awareness of what the Government would like to learn. However, you are encouraged to share more information if you believe it will help the Government in developing the solicitation package.

The multi-functional team within the Walla Walla District will be conducting an open forum and one-on-one sessions January 21-24, 2025, in order to share information on the government’s requirements and preliminary acquisition strategy, as well as to obtain industry feedback. The government’s briefing will be conducted virtually. The briefing will begin at 9 a.m. PST followed by an open forum question and answer session. Following this briefing, one-on-one sessions will be conducted virtually. Each company will be allotted one (1) hour and thirty (30) minutes for the one-on-one session. Please limit the number of company representatives to no more than three (3) attendees in order to facilitate effective one-on-one dialogue. The purpose of the one-on-one session is to answer questions and allow the government to obtain specific feedback from your company’s representative. Marketing/capability briefings are not authorized during the one-on-one session.

For our planning purposes, you are requested to provide the following information if you are interested in participating in the open forum and/or the one-on-one session:

1. Name of Company


2. Name of each individual attending, his or her contact number and e-mail addresses


3. Specify if attending open forum and/or requesting a one-on-one session

Please provide the above information to Cynthia.h.jacobsen@usace.army.mil and Leanne.r.walling@usace.army.mil 19 December 2024. Please include the title, “Company Name – Industry Day Attendees” in the email subject line. You will be notified of your scheduled one-on-one sessions for 21-24 January 2025, begining on January 8th, 2025.

If you have questions you would like to submit in advance, please provide them to the above e-mail addresses no later than 13 January 2025. If you consider the questions proprietary, please clearly mark them as such.

Summary of Scope of Work:

1. Construction: Demolish 605 linear feet of existing walls to maximize workspace. Construct 415 linear feet of new walls to create new offices and conference rooms. Full replacement and re-design of kitchenettes on all three floors to provide full accessibility and updated fixtures.


2. Interior Finishes: Replace all flooring and floor base. Paint all walls and all solid ceiling surgaces including soffits.


3. Furniture: Full replacement of lobby furniture, all systems furniture (cubicles) and private office furniture as well as storage shelving in a new, redefined storage area.


4. Electrical: Full replacement of all lighting and lighting controls throughout the interior of the building to upgrade to LEDs. Install all electrical and data cables in access floor and wall locations for new workstations.


5. Mechanical: Modify existing HVAC locations to accommodate new enclosed offices and new conference rooms.


6. Fire Protection: Install a new fire annunciation panel in lobby. Modify sprinkler head locations to accommodate new enclosed offices and new conference rooms.


7. Contractor Access and Work Hour limitations: The office building will be occupied throughout the duration of the project. Normal business hours for US Army Corps personnel will be 6:00am to 6:00pm Monday through Friday. On-site construction activities will be limited to specific areas.
   
   


8. All on-site work must be completed within 1,825 calendar days from mobilization to the job site and will be broken into distinct phases (to be determined). On-site construction is estimated to begin on October 1, 2025.

Desired information:

Industry Day Questions

HQ Renovation

1. General
   
   
   
   
   • Are there areas of concern that may negatively impact the schedule or budget that should be addressed by the government in the bid package?
   
   
   • Are there any unusual safety concerns that should be addressed within the solicitation package?
   
   
   • Are there any areas of work that may need heightened focus regarding quality control?
   
   
   • Are there techniques to manage the expectations of government employees that will be utilizing the building as it is under construction?
   
   
   • There is a freight elevator available for contractor use. Will that suffice, along with staircases, to allow materials to be brought from the ground level to the second and third levels? Will any windows need to be removed to allow access via the building envelope with a lift?
   
   
   
   


2. Construction phasing
   
   
   
   • With work happening on all three floors of an occupied building, how would you phase the work (a quarter floor, a half floor, a full floor or other suggestions) to minimize disruption to the operations?
   
   
   • How long should each phase last (approximately) from the time the area is closed to occupancy? Assume each floor is 1/3 of the work. The renovated area consists of 80,000+ square feet total of all three floors.
   
   
   • What construction activities do you prefer are performed in the off-hours and weekends?
     
     
   
   
   
   


3. Systems furniture – New furniture involves approximately 500 individual cubicles and 50 private offices. Colors, fabrics, and arrangements are consistent throughout the building.
   
   
   
   • Is it beneficial to the contract to have all the furniture in one purchase?
   
   
   • Is it reasonable to have the manufacturer provide the whole bundle at once?
   
   
   • What can we expect if we ask a contractor to supply and store all of the furniture knowing that this project is phased and the building is continuously occupied?
   
   
   
   


4. Electrical
   
   
   
   • What are your thoughts about as-building electrical loads that aren’t marked for demolition with this project (as-building routing, panel schedules, and cable/conduit schedules for the entire interior of the building)?
   
   
   • How are electrical contractors handling ASHRAE lighting and receptacle control requirements, are they using distributed relays or centrally located relay panels?