Municipal Parking Garage Rehabilitation - Nelson Avenue

NELSON AVE
PARKING GARAGE REHABILITATION
Bid No. 2026-05
City of Peekskill
Westchester County, New York
CONSTRUCTION DOCUMENTS
Bid Opening:
______________________
City Clerk's Office, City Hall
840 Main Street
Peekskill, NY 10566

TABLE OF CONTENTS
NELSON AVE PARKING GARAGE REHABILITATION
CITY OF PEEKSKILL
BID NO. 2026-05
Section Name Page Number
A Notice to Bid A1-A2
B Instructions to Bidders B1-B4
C Bid Submission Sheet C1-C3
Acknowledgement of Receipt of Addenda C3
Bid Proposal Sheets C4 (1 of 16)
Bid Proposal Form C5-C6
Statement of Non-Collusion C7
Resolution C8
Certification of Bidder Regarding Equal Employment C9
Opportunity
Certification of Proposed Subcontractor Regarding Equal C10
Employment Opportunity (Not Required with Bid)
Offer of Surety C11
Statement of Bidder's Qualifications C12-C14
Bid Bond C15-C16
Certificate as to Corporate Principal C17
D Agreement - Form of Contract D1-D3
E Labor and Material Payment Bond and E1-E4
Performance Bond
F Form of Maintenance Bond F1
G General Release G1
H Insurance H1-H5
Section 'I' Intentionally Left Blank
J General Conditions J1-J33
K Special Conditions K1-K15
L Technical Specifications
Contract Drawings included as separate entity.

SECTION A
NOTICE TO BID
NELSON AVE PARKING GARAGE REHABILITATION
CITY OF PEEKSKILL
BID NO. 2026-05
Sealed bids for the following construction work:
Sealed Bids will be received at the Office of the City Clerk of the City of Peekskill, New York, until
Wednesday, September 9, 2026 at 11:00am at City Hall, 840 Main Street, Peekskill, New York
10566, and immediatelythereafter the bids will be publicly opened and read aloud in said office. No bids
will be accepted after saidtime and date.
The work for Bid No. 2026-05 consists of the rehabilitation of: Nelson Avenue Parking Garage at the
intersection of Nelson Avenue and Central Avenue in Peekskill, New York. The work includes concrete
deck repairs, structural steel repairs, masonry and facade repairs, staircase repairs, drainage repairs,
expansion joint repairs, steel canopy and railing repairs, fireproofing restoration, fence installation,
maintenance and protection of traffic, and associated work. The Project consists of a single Lump Sum Bid
as described in detail in Section K, the Technical Specifications, and on the Contract Drawings.
Section C must be filled out and submitted in paper form. Executed bid forms must also be scanned onto
the provided USB flash drive and submitted as part of thebid. As bid security, each bid must be
accompanied by a certified check or a bid bond acceptable to the Cityin the amount of not less than 5% of
the total amount of the Bid. Certified Checks shall be made payable tothe City of Peekskill, New York
and are to be held by the City as a guarantee for the proper execution anddelivery of the Contract and
bonds to secure the faithful performance thereof. In default of such executionand delivery of Contract
and Bonds, the amount of the deposit represented by the check shall be forfeitedand retained by the City
of Peekskill as liquidated damages.
The executed Bid forms and the certified check or bid bond must be enclosed in a sealedenvelope bearing
the name and address of the Bidder, addressed to the City Clerk, City of Peekskill, NYand endorsed
"NELSON AVE PARKING GARAGE REHABILITATION, City of Peekskill, NY, BidNumber
2026-05". All questions must be emailed to Peter Erwin, Planner atperwin@cityofpeekskillny.govby
Monday, August 24. All questions, answers, and addendums, if any, will be posted on the City's
'Bid/RFP' webpage with a link emailed to all who provided a legible email address when purchasing the
USB flash drive of the Bid documents.
A Pre-Bid meeting will be held on Wednesday, August 19th, at 9:00am in the first-floor conference
room in City Hall.The meeting is not mandatory, but prospective bidders are strongly urged to attend. A
site visit will followthe Pre-Bid meeting. The meeting specifics will be posted to the City's 'Bid/RFP'
webpage.
Current prevailing wage rates shall apply to all work, and the project will be subject to audit(s) by the
agencies of the State of New York.
The City of Peekskill reserves the right to accept or reject any or all Bids, or portions of a Bid, in accordance
with the General Municipal Law, and to waive any informality in any Bid if deemed in the best interest of
the City of Peekskill to do so.
Peter Erwin, AICPAssistant Director of
Planning & Development
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Peter Erwin, AICPAssistant Director of
Planning & Development

SECTION B
INSTRUCTIONS TO BIDDERS
NELSON AVE PARKING GARAGE REHABILITATION
CITY OF PEEKSKILL
BID NO. 2026-05
1. LOCATION OF THE WORK
The project limits consist of the Nelson Avenue Parking Garage, located at the intersection of Nelson Avenue and
Central Avenue in the City of Peekskill, New York.
2. DESCRIPTION OF THE WORK
The work includes rehabilitation of the Nelson Avenue Parking Garage, including maintenance and protection of
traffic, concrete deck and wall repairs, metal deck form repairs, structural steel repairs, staircase repairs, masonry and
facade repairs, drainage repairs, expansion joint replacement, steel canopy and railing repairs, fireproofing restoration,
fence installation, and associated work. The Project consists of a single Lump Sum Bid as described in detail in Section
K, the Technical Specifications, and on the Contract Drawings. Bidders shall provide one Lump Sum Bid for all labor,
materials, equipment, and incidentals necessary to complete the Work. In any event, only one contractor will be
selected for this project.
3. COMMENCEMENT AND COMPLETION OF THE WORK
Upon execution of the Contract including delivery of the Performance Bond, Labor and Materials Payment Bond, and
insurance policies and certificates by the Contractor to the Owner and the approval therefor by the Owner's attorney,
the Contractor will be notified by letter from the Owner (City) to proceed with the work.
4. DOCUMENTS
A complete set of Bidding Documents will be issued on USB flash drive for bidding purposes as stated in the "Notice
to Bidders." A complete set of Documents consists of the following:
a. Sections A - H, J - K and Appendices A and B as identified in the Table of Contents herein.
b. Addenda (if any)
c. Contract Drawings
d. Technical Specifications (Section L)
5. PROPOSALS
To be considered, Proposals must be in accordance with these Instructions to Bidders. All bids must be submitted on
the prescribed forms which are included in Section C herein. All blank spaces for bid prices must be filled in, in both
words and figures, either typed or in ink. All signatures must be in ink.
Proposals that contain any omissions, erasures, alterations, additions, or items not called for in the itemized Proposal,
or that contain irregularities of any kind, may constitute sufficient cause for rejection of the bid. In case of any
discrepancy between words and figures in the price bid in the Proposal, the price as expressed in words shall govern.
The Bidder must submit one (1) bound paper copy of the Bid forms in Section C of the Bid documents, one (1)new
USB flash drive containing the signed forms from Section C, and a certified check made payable to the City of
Peekskill or a bid bond not less than 5% of the total amount of the bid.
All submissions must be in a sealed envelope and addressed to the City Clerk, City of Peekskill, 840 Main Street,
Peekskill, NY 10566 and be clearly identified with: (1) Project Name and (2) Name of Bidder and Bidder's address.
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Proposals shall be signed with name typed below signature. The Bidder's seal, if a corporation, shall be affixed under
the Bidder's signature. Telephone, facsimile or electronic Bids will not be accepted.
If a separate set of proposal sheets or addenda are issued, they may be used with the understanding that all instructions
and conditions of the contract documents are the same as if these pages were included with the bidding documents on
the USB flash drive.
6. QUALIFICATIONS OF BIDDERS
The City may make such investigations as it deems necessary to determine the qualifications of the Bidder to perform
the work, and the Bidder shall furnish information and data for this purpose as may be required. The City reserves the
right to reject any bid if the evidence submitted by a Bidder, or the investigation of such Bidder, fails to satisfy the
City, that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work
contemplated therein within the time designated. Fraudulent statements shall cause rejection of Proposal and forfeiture
of the related bid security.
7. CONDITIONS OF WORK
Each Bidder must inform himself fully of all conditions under which the work will be performed. Failure to do so will
not relieve a successful Bidder of his obligation to furnish all material and labor necessary to carry out the provisions
of the Contract and to complete the work for the consideration set forth in his bid. Bid shall include the complete costs
of furnishing all materials, labor and equipment necessary to complete the work in accordance with the Contract Plans
and Specifications and all other expenses incidental thereto. Local and State sales taxes shall not be included in the
bid. Insofar as possible, the Contractor, in the carrying out of his work, must employ such methods or means as will
not cause any interruption of or interference with the work of any other Contractor, or of the proper functioning of the
existing facilities of adjacent or contingent properties, and shall be maintained insofar as possible.
8. ADDENDA AND INTERPRETATION
Every request for information or interpretation of Bidding Documents or Drawings must be addressed in writing to
Peter Erwin, City Planner, atperwin@cityofpeekskillny.gov, and to be given any consideration must be received at
least five (5) business days prior to the date fixed for the opening of Bids. Any and all such interpretations, and any
supplemental instructions, will be in the form of written Addenda and the link to the addenda on the City of Peekskill
website will be emailed to all prospective Bidders who provided a legible email address when purchasing the USB
flash drive containing the Bid documents. The failure of any Bidder to receive any such Addenda will not relieve the
Bidder of any obligation under his Bid as submitted. Any Addenda so issued shall become part of the Bidding
Documents.Receipt of Addenda shall be noted where indicated in "Section C".
9. BID SECURITY
Each Bidder is required to deposit at the time of submission of his bid, a Bid Bond or certified check in an amount
representing five (5%) percent of his bid payable to City of Peekskill, NY, which amount the bidder agrees is to be
forfeited as liquidated damages and not as a penalty if he is awarded the contract and he shall thereafter fail to execute
a Contract with the City under the conditions of this Proposal or to furnish the bonds required for the faithful
performance of this contract. Bidders who submit certified checks must accompany them with a Consent of Surety
from a recognized Bonding Company agreeing to supply a Performance Bond and Labor and Materials Bond if the
Contract is awarded to the Bidder.All Bid Bonds must be securely attached to the outside of the Bid Package or
included in the envelope with the Bid Package.
Such bid security will be returned to all except the three lowest formal Bidders within ten (10) days after the formal
opening of bids, and the remaining bid security will be returned to the other bidders after the City and the accepted
Bidder have executed a Contract. In the event no Contract has been so executed within forty five (45) calendar days
after the date of the opening of bids, upon the demand of the Bidder, so long as he has not been notified of the
acceptance of his bid, his bid security will be returned. The Bid Security of the successful Bidder will be retained until
the signing of the Agreement and the filing and approval of the bonds and insurance certificates.
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10. INSURANCE REQUIRED
The successful Bidder will be required to procure and pay for the following types of insurance, in accordance with
the provisions listed in Section H.
a. Commercial General Liability Insurance;
b. Automotive Liability Insurance;
c. Umbrella Liability Insurance;
d. Workers' Compensation Insurance;
e. Employer's Liability Insurance;
11. SECURITY FOR FAITHFUL PERFORMANCE
The Contractor shall, prior to execution of the Contract, submit two separately executed bonds: (1) a Performance
Bond in amount equal to one hundred percent (100%) of the accepted bid as security for the faithful performance of
the terms, covenants and conditions of the Contract; and (2) a Labor and Material Payment Bond for the full amount
of the Contract price guaranteeing the full payment of all persons performing labor or furnishing material or rentals,
under the contract.
The Bonds shall be prepared as specified in Section E, Labor and Material Bond Form and Section F, Performance
Bond Form, and shall have as Surety thereon such Surety Company or companies as are acceptable to the City and
are authorized to transact business in the State of New York.
12. GUARANTEE
The Contractor shall guarantee all materials and workmanship for one (1) year in accordance with all conditions set
forth in these Specifications. The guarantee shall be provided in the form of a Maintenance Bond in the amount equal
to one hundred percent (100%) of the contract. The bond shall be prepared as specified in SECTION F and shall be
posted at the time of final payment.
13. FORM OF AGREEMENT
The form of agreement is included in these documents in Section D.
14. AWARD
The contract will, at the discretion of the City of Peekskill, be awarded on the basis of competitive bids to the lowest
responsible eligible bidder based on the following criteria:
If any Lump Sum Bid comes in under the budget figure, the award will be made on the submitted Lump
Sum Bid; however,
If all Lump Sum Bids exceed the budget figure, the award will be based on the submitted Lump Sum Bid,
at the discretion of the City of Peekskill.
15. OWNER
The City of Peekskill (Westchester County)
840 Main Street
Peekskill, NY 10566
16. SALES TAX EXEMPTION
Under Chapter 513 of the Laws of New York 1974, all materials and supplies sold to a Contractor and which are to
become an integral, component part of a structure, building or real property owned by an exempt organization such as
the City of Peekskill are exempt from the payment of New York State Sales or compensatory use taxes. Therefore,
the Contractor should not include any amount in his bid price to cover sales taxes for the above items.
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17. REQUIRED SUBMISSIONS
Prior to award, the successful bidder will be required to meet the following requirements.
a. The successful bidder, if his business is not registered in New York State, must provide the City
with a certificate issued by the Secretary of State of New York stating that the Corporation is
authorized to do business within the State and is presently in good standing. If the entity to whom
the bid is awarded is not a corporation, it would be required that the entity's certificate of doing
business, which should be on file in the County Clerk's Office, be provided. (This would also hold
true in the case of joint ventures which would be required to disclose the underlying entities which
make up the joint venture and the supplying of the requisite certificate of doing business of each
such entity.)
b. All bidders are required to submit a statement of non-investment in the Iranian energy sector in
accordance with the provisions of Section 103-g of the NYS General Municipal Law.
c. A Statement by the successful bidder that no officer, director or stockholder (if less than 10
stockholders) of the successful bidder is an officer or employee of the City or is a relative of any
such City officer or employee. If such officer, director or stockholder does exist, their names and
relationship should be disclosed to the City.
18. SPECIAL CONDITIONS
Refer toSection K Appendices for further detail regarding special conditions.
THE CITY STRONGLY ENCOURAGES BIDDERS TO ATTEND THE PRE-BID MEETING AND SITE VISIT.
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SECTION C
NELSON AVE PARKING GARAGE REHABILITATION
CITY OF PEEKSKILL
BID NO. 2026-05
To: City Clerk Bid Submitted by:
City of Peekskill
840 Main Street
Peekskill, NY
10566
___________________________________________
(Name)
___________________________________________
(Address)
___________________________________________
(Telephone No.)
___________________________________________
(Email Address)
___________________________________________
(Federal I.D. Number)
1. I/We do hereby declare that I/We have carefully examined the Notice to Bidders, the Plans, and the Specifications
relating to the above entitled matter and the work, and have also examined the site.
2. I/We do hereby offer and agree to furnish all materials, to fully and faithfully construct, perform and execute all
work in the above titled matter in accordance with the Plans, Drawings, and Specifications relating thereto, and
to furnish all labor, tools, implements, models, forms, transportation and materials necessary and proper for the
purpose for the price/prices as given on the bid forms.
3. I/We do hereby declare that the prices so stated cover all expenses of every kind incidental to the completion of
said work, and the contract, therefore, including all claims that may arise through damages or any other cause
whatsoever.
4. I/We do hereby agree that I/We will execute a contract therefore, containing all the terms, conditions, provisions
and covenants necessary to complete the work according to the Drawings and Specifications, therefore, within 10
business days after the award of the contract and if I/We fail to execute said contract within said period of time,
that the City Clerk shall have the power to rescind said award and also that the said City Clerk shall retain the
proceeds of the certified check, or require the payment of the sum of the bid bond.
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5. I/We do also declare and agree I/We will commence the work within thirty days after the Contract execution and
will complete the work fully and in every respect on or before the time specified in said Contract and do authorize
the said Board, in case of failure to complete the work within such specified time, to employ such men, equipment
and materials as may be necessary for the proper completion of said work and to deduct the cost thereof from the
amount due under the Contract.
6. I/We agree that the City of Peekskill reserves the right to select any one, combination of, or all the Bid items in
this proposal for the Contractor to complete without affecting any of the Bid prices.
7. I/We hereby affirm that by submission of this Bid, each Bidder and each person signing on behalf of any Bidder
certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under the penalty of
perjury, that to the best of knowledge and belief:
a. the prices in this Bid have been arrived at independently without collusion, consultation, communication,
or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any
other Bidder or with any competitor;
b. unless otherwise required by law, the prices which have been quoted in this Bid have not been knowingly
disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or
indirectly, to any other Bidder or to any competitor; and
c. no attempt has been made or will be made by the Bidder to induce any other person, partnership or
corporation to submit or not submit a Bid for the purpose of restricting competition.
d. no member of the City Clerk or any officer or employee ofthe City of Peekskill, New York, or person
whose salary is payable in whole or in part from the said Treasury is, shall be or become interested,
directly, as a contracting party, partner, stockholder, surety or otherwise, in this Bid, or in the
performance of the Contract, or in the supplies, materials or equipment and work or labor to which it
relates, or in any portion of the profits thereof.
8. I/We hereby further agree that this proposal is a firm Bid and shall remain in effect for a period of at least forty
five (45) calendar days from the date of the opening of Bids, and that within said period of forty five (45) days,
the City of Peekskill will accept or reject this proposal, or this period may be extended by mutual agreement.
9. I/We do hereby declare that, if this is a Corporate Bid, I have been duly authorized to act at the Signator on this
proposal in behalf of this Corporation.
10. I/We hereby affirm, under penalty of perjury, the truth of all statements in this proposal.
11. I/We hereby agree that I/We accept the unit prices on the following pages, for the various items of work.
12. I/We hereby agree that I/We shall make no claim on account of any variation of the approximate estimate in the
quantities of work to be done, whether the actual quantities are greater, smaller or completely deleted. A change
in the quantity of any item shall not be regarded as sufficient grounds for a change in the price of that item. All
quantities must be verified by each bidder and revised as required for the bid proposal submittal.
13. All work shall be completed within one-hundred-eighty (180)calendar days from the commencement of the work.
14. I/We do hereby declare that I/we will perform at least 51% of the work.
15. I/We acknowledge that I/we will be required to meet the following requirements:
a. Provide the City with a certification issued by the Secretary of State of New York stating that the
Corporation is authorized to do business within New York State and is presently in good standing. If the
entity for whom the bid is awarded is not a corporation, it would be required that the entity's certificate
of doing business, which should be on file in the County Clerk's Office, be provided. (This would also
hold true in the case of joint ventures which would be required to disclose the underlying entities which
make up the joint venture and the supplying of the requisite certificate of doing business of each such
entity.)
b. Submit a statement of non-investment in the Iranian energy sector in accordance with the provisions of
Section 103-g of the NYS General Municipal Law.
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c. A Statement by the successful bidder that no officer, director or stockholder (if less than 10 stockholders)
of the successful bidder is an officer or employee of the City of Peekskill or is a relative of any such City
officer or employee. If such officer, director or stockholder does exist, their names and relationship
should be disclosed to the City.
d. In the event the successful bidder enters into a contract with the City in the amount of $1,500,000 or
greater, the successful bidder will be required to document compliance with Chapter 165 of the Peekskill
City Code, which requires the contractor who enters into any construction contract in the amount of
$1,500,000 or more with the City, or enters into a subcontract for $500,000 or more to have (and/or the
subcontractor(s) to have) an apprenticeship agreement appropriate for the type and scope of work to be
performed that has been registered with, and approved by, the Commissioner of Labor pursuant to the
requirements of Article 23 of the Labor Law.
e. Submit a statement of non-collusion in accordance with Section 103-d of the General Municipal Law.
_________________________________________________________________
(Legal Name of Bidder, Partner or Corporate Officer)
By: Date:
__________________________ _____________________________
(Authorized Signature) Corporate Seal (if incorporated)
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
(If applicable)
Bidder Acknowledges receipt of Addenda as follows:
_________________________________ __________________________________
Signature
_________________________________ __________________________________
Signature
_________________________________ __________________________________
Signature
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