PCS Device Refresh

Location:	North Carolina
Posted:	Mar 25, 2026
Due:	Apr 9, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	69 - Training Aids and Devices J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	228-100 FY6
Publication URL:	To access bid details, please log in.

I. INSTRUCTIONS

● P roposal Contents

○ Cover letter identifying vendor, including legal name of vendor, address,

telephone number, type of business entity (e.g. corporation, partnership)

○ N ame and contact information for Bidder’s principal point of contact

○ C ompleted and signed execution page

○ Completed pricing proposal bid form

○ F inal bid(s) must include all taxes and/or fees.

● All proposals shall be labeled“BID NO.-PCS-DeviceRefresh”

● S ealed bids must be mailed or delivered to:P itt CountySchools - Sealed Bid, ATTN:

J ulie Simpson, 1717 W 5th St, Greenville, NC 27834.

● It is the sole responsibility of the Bidder to submit its proposal by the due date. Late

p roposals will not be opened or considered.

II. OVERVIEW

P itt County Schools (“PCS”) is seeking a quote to obtain via purchase Chromebooks that meet

the specifications provided herein.

● A quote(A)for 4630 non-touchscreen Chromebook devices(3-12 grade replacement)

III. DELIVERY

A ll items must be bid Freight on Board (FOB), meaning the shipping is prepaid and included in

the bid price.

IV. REQUIREMENTS

T ECHNICAL SPECIFICATIONS

A . Non-touchscreen Chromebook Student Device Requirements

● Lenovo 100e Gen5 Chromebook -P art#83T7S07900- quantity4 630

● M ust be fully supported by Google for 4 years from delivery, in accordance with Google’s

Auto Update Policy. (i.e. model must have been officially released less than a year prior

to delivery)

● M inimum 11” screen

● Minimum 8GB memory (RAM)

● M inimum 64GB SSD (Storage)

Pitt County Schools RFP - Page1

● P rocessor type - MediaTek

● N on-touchscreen

● HDMI port desired

● M inimum of 1 USB-A 3.X port

● M inimum of 1 USB-C 3.X port (USB-C charging preferred)

● Headphone port

● W i-Fi 5 or higher capable

● 720P or higher resolution webcam (physical off switch desired)

● Built-in microphone

● S ervice turnaround guarantees

● A ccidental damage protection with no penalty for repeat repairs -P art#5PS0Z44678

B. Google Education Licenses

● Google Education Licenses - quantity4 630

C. White Glove Services

D evice Preparation and Delivery

● P rovider works with PCS to develop a jointly agreed upon schedule of services.

● U n-box and thoroughly inspect items for any physical damage or blemishes. Identify and

report any issues to the vendor.

● Devices are to be fully charged.

● Asset tags provided and applied by the vendor.

● T ags should not be easily removable and intended to last the life of the device.

● Tags should include text: “Property of Pitt County Schools” and “Purchase Year:2026”.

● Tags should include a scannable barcode of each device's serial number with the serial

number then listed below the barcode in text.

● P ackaged and delivered inside the final locations per the schedule. All deliveries to be

received no later than July 31, 2026 unless otherwise specified by PCS.

● A manifest spreadsheet will be provided listing the device serial numbers and delivery

locations

● C ount of devices per location will be provided by PCS.

Chrome Enrollment

● C hrome devices to be enrolled into PCS Google domain.

● C hrome OS to be updated to the latest stable release.

D. Chromebook Bulk Management Tool

● P rovides PCS bulk update capabilities

● B ulk disable and re-enable devices

● Bulk update chromebook organizational units (OUs)

Pitt County Schools RFP - Page2

● Filter and Sort Devices by serial number, model, and location

● Provide Usage and Activity Data

● Retrieve End-of-Life Data on Devices

● Example: Tools such as Gopher for Chrome, Chromebook Getter, or equivalent

OTHER REQUIREMENTS

Accidental Damage Protection / Extended Warranty

P CS requires Accidental Damage Protection (ADP). Full details of insurance

coverage is required in proposals. It must include:

● F ull description of terms and conditions of insurance coverage.

● A ccidental damage and extended warranty coverage on all Chromebooks through

A ugust 2030.

● T he proposal must list component coverage limitations, such as batteries and chargers.

● Accidental damage coverage must not limit the number of repairs per device.

● Accidental damage coverage must have a local repair facility. (i.e.,not restricted to

m ail-in warranty service)

● Accidental damage coverage must have an option for a local courier service to transport

devices to the previously mentioned repair facility (i.e, milk runs)

● Accidental damage coverage must not require discretionary items, such as a case to be

on the item, as a prerequisite for coverage.

● A ccidental damage coverage must use authentic Lenovo manufactured parts when

repairs are required.

● Accidental damage coverage must have repairs completed by an authorized OEM repair

center with certified repair technicians.

● A ccidental damage coverage must preserve PCS’s option to continue serving as the

warranty self-maintainer, if desired

● Details of all warranty coverage and services must also be included in the proposal.

References

B idders must provide three (3) references from public school districts of similar size to which

they have provided sales, preparatory services, and warranty support. All references shall

be from the last three (3) years. Include the name and telephone number of individuals PCS

m ay contact for each reference.

N orth Carolina State Contract 204A

B idders must be approved by NCDPI on the North Carolina State Contract 204A.

h ttps://files.nc.gov/ncdit/documents/files/204A-web-summary.pdf

Pitt County Schools RFP - Page3

V. PAYMENT/FINANCING

● P CS invites vendors to submit bids of full-cost, cash pricing (one-time payment).

V I. EVALUATION AND AWARD

A WARD CRITERIA:

C ontract award will be based on the following criteria to the lowest responsible bidder:

● Prices offered.

● Quality of item(s) offered.

● G eneral reputation and performance capabilities of the Bidder.

● Conformity with specifications herein.

● D elivery and installation schedule.

● Suitability for intended use.

● W arranty & Accidental Damage coverage.

● P rior experience with a vendor or manufacturer.

● C ompatibility with existing devices and networks.

BID EVALUATION:

Bids are requested on the items and/or equipment as hereinafter specified. PCS reserves the

right to reject any bid on the basis of function or compatibility with usage requirements, as well

as cost. In the event PCS finds no bid to be advantageous, PCS reserves the right to reject all

bids, make no award, and to reissue or repost the solicitation at a later date. Bidder(s) are

cautioned that any/all information furnished or not furnished on this bid may be used as a factor

in determining the award of this contract. This solicitation is pursuant to N.C.G.S. 143-129.8 for

technology goods and services, therefore proposals submitted shall not be subject to public

inspection until a contract is awarded.

D EVIATIONS:

A ny deviations from specifications and requirements herein must be clearly pointed out by the

B idder. Otherwise, it will be considered that equipment offered is in strict compliance with these

s pecifications and requirements, and the successful Bidder will be held responsible therefore.

Deviations must be explained in detail below or on an attached sheet. However, no implication

is made by PCS that deviations will be acceptable. Bidder is advised that the response (or lack

thereof) on this question does not take precedence over specific responses or non-responses

p rovided elsewhere in this bid.

P itt County Schools RFP - Page4

MAKE AND MODEL:

M anufacturer’s name and model/catalog numbers used are for the purpose of identification and

to establish theexact make and modeldesired.

VII. PRICING PROPOSAL BID FORM

Item

A

B

C

D

Quantity D escription

Brand &

Model

4630

Lenovo 100e Gen5

Chromebooks

(Part#83T7S07900)

with ADP

(Part#5PS0Z44678)

4 630

Chrome Education

L icenses

W hite Glove Services

C hromebook Bulk

Management Tool

U nit Price Total

E xtended

Price

Subtotal

Tax

T otal Bid

Pitt County Schools RFP - Page5

Solicitation Number:	228-100 FY6
Project Title:	PCS Device Refresh
Description:	Pitt County Schools is seeking to purchase Non-touchscreen Chromebook Student Device Requirements Lenovo 100e Gen5 Chromebook - Part#83T7S07900 - quantity 4630
Opening Date:	4/9/2026 2:00 PM
Posted Date:	3/26/2026
Status:	Open
Department:	PITT COUNTY BOARD OF EDUCATION


Solicitation Number * 228-100 FY6	Department PITT COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2026-04-09T14:00:00.0000000	Posted Date * 2026-03-25T16:35:36.0000000Z	Primary Commodity Code Electronic hardware and component parts and accessories
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Jeanean Mitchell
Description Pitt County Schools is seeking to purchase Non-touchscreen Chromebook Student Device Requirements Lenovo 100e Gen5 Chromebook - Part#83T7S07900 - quantity 4630

PCS Device Refresh

Attachment Preview