RFP 2026-P09 Public Engagement Facilitation Services Pool

Hays County, Texas (“County”) is seeking proposals to develop a pool of qualified consultants to

provide comprehensive Public Engagement Facilitation services in support of current and future

budgeted projects for Hays County, on an as-needed basis. As defined in the Scope of Work below, the

selected consultant’s role will be to design and facilitate meetings with stakeholders, community

members, and the public.

As individual projects requiring public engagement facilitation services are developed, Hays County

Department Directors, the County Administrator, or Elected Officials, or the Commissioners Court, will

choose from this pool of pre-qualified firms. The chosen firm will then negotiate a professional services

agreement with Hays County to perform the required duties, which must be accepted and approved via

Commissioners Court. Be advised, the creation of a pool with a final “pre-qualification” list shall not be

deemed as creating any type of contractual expectancy for the award of any contracts on the part of

the County.

Public Engagement Facilitation services could include federally funded, state funded and locally funded

projects. The County intends to use this RFP process to assist the County in efficiently selecting

qualified professionals. Any entity may submit a response to this RFP provided it is qualified to perform

the scope of services described herein.