6515--NX EQ Safe Label Printers for OR Medications (VA-26-00034633)

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Contract Opportunity

Sources Sought Notice

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Sources Sought Notice

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REQUEST FOR INFORMATION
1.0 DESCRIPTION
The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Codonics Safe Label System® (SLS) product line as a candidate for the Department of Veterans Affairs Enterprise-wide (otherwise referred to as national ) Non-Expendable (NX) Equipment (EQ) Requirements contract award.
The Department of Veterans Affairs (VA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought in accordance with the FAR 10.001(b) to determine the availability and technical capabilities of qualified sources.
The SAC in conjunction with VHA is seeking a qualified source to provide brand name or equal Codonics SLS on an Enterprise-wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Codonics SLS to VA medical centers and facilities throughout the United States, CONUS and OCONUS.
The anticipated period of performance is for one (1) 12-month base period with four (4) 12-month option periods from the date of award. However, the Government's decision as to whether or not to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing and the associated size standard is 1,000 employees. The FAR Provision found at 52.204-7 requires that The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. You may access the SAM website at Home | SAM.gov. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Small Business Administration (SBA) database at Veteran Small Business Certification (VetCert) database at: Veteran Small Business Certification (sba.gov) at the time of proposal submission.
This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes.
2.0 SCOPE
Safe Label Printers are the standard of care in hospital settings. The safe label systems are FDA Class II medical devices that improve the safety and accuracy of medication management and labeling compliance. Safe Label Printers are utilized in ORs with anesthesia drug carts to electronically identify the drugs. The printers use visual and audible confirmation based on the NEC2 of the vial/ampoule provides the clinicians with real-time safety checks to eliminate medication errors. The Safe label System provides the Join Commission compliant labels. The main purpose of the system is to eliminate common drug errors and meet the ISMP Guidelines for Safe Medication Use.
The following Contract Line Items are being considered:
Line Item#
Brand
Part Number
Description
Base Year
Option Year 1
Option Year 2
Option Year 3
Option Year 4
0001
Codonics
SLS600
The SLS 600i is an FDA Class 2 integrated solution for safe, fast,
compliant labeling of medication with all existing SLS550i capabilities as well as prewired with circuitry making it upgradable to support RFID. When equipped with a future upgrade kit, the SLS 600i will be able to scan RFID enabled
vials or syringes and/or print RFID-enabled syringe labels.
Syringes carrying RFID labels will be able to communicate with third-party RFID enabled systems. The SLS 600i incorporates a touch screen, barcode scanner and a full-color label printer into a compact easy-to-use system. Includes User's Manual, US power cord and one-year RTF warranty.
16
31
28
1
6
0002
Codonics
SLS550
Safe Label System® SLS 550i - The SLS 550i is an FDA Class 2
integrated solution for safe, fast, compliant labeling of medication. It incorporates a touch screen, barcode scanner and a full-color label printer into a compact easy-to-use system. Includes User's Manual, US power cord and one-year RTF warranty.
16
31
28
1
6
0003
Codonics
AT-ACC-KIT-2
SLS Administration Tool Accessory Kit. Includes Zebra DS series
Healthcare handheld barcode scanner with USB connection, adjustable Intellistand, one-year warranty and custom firmware improving drug vial scanning performance.
1
1
1
1
1
0004
Codonics
SLS-MICROPHONE
USB Microphone for use with the Administration Tool.
1
1
1
1
1
0005
Codonics
SLS-WAVE
SLS-WAVE hands-free scanner integrates with Anesthesia Information Management Systems (AIMS) to extend BCMA to the operating room. A mounting bracket and a five-year Depot Swap Warranty are included.
1
1
1
1
1
0006
Codonics
SLS-WAVE-USB-EXT
SLS-WAVE USB Extension cables. Includes a 3 ft, 6 ft and 10 ft cable which may be combined to extend the SLS-WAVE cable up to 19 ft.
1
1
1
1
1
0007
Codonics
SLS500-HSCN
Zebra DS series Healthcare Handheld Barcode Scanner with USB connection, includes SLS500KY-HSCN feature key, holster, one-year warranty and custom firmware improving drug vial scanning performance (requires key).
1
1
1
1
1
0008
Codonics
SLS500-SHELF
SLS 500i shelf with drawer, for mounting on an anesthesia cart, including mounting kit compatible with the Armstrong A-Smart Premier Medical Cart and Metro® STARSYS and Basix Plus Medical Carts (rail mount).
1
1
1
1
1
0009
Codonics
SLS500-SHELF-3
SLS 500i shelf with drawer for mounting on an anesthesia cart, including mounting kit compatible with the Armstrong A-Series Standard Medical Cart, Blue Bell Bio-Medical Cart, Metro® Flexline Medical Cart and Waterloo Healthcare Medication Cart (blind mount).
1
1
1
1
1
0010
Codonics
SLS500-SHELF-4
SLS 500i shelf with drawer for mounting on an anesthesia cart, including mounting kit compatible with the CAPSA LTC and AC Series Cart, McKesson Anesthesia-Rx and AmeriSource Bergen MedSelect® Anesthesia.
1
1
1
1
1
0011
Codonics
SLS500-SHELF-08
SLS 500i shelf with drawer for mounting on an anesthesia cart including mounting kit compatible with the Omnicell AWS G4 and XT Cabinets. Not compatible when optional side work table is installed.
1
1
1
1
1
0012
Codonics
SLS-MOUNT-OMN-01
SLS mounting accessory for Omnicell Anesthesia Workstation with optional tabletop extension.
1
1
1
1
1
0013
Codonics
SLS500-ARM-CF
The CareFusion Pyxis® Anesthesia system 3500 Accessory Arm Mount for SLS 500i is designed to fit the existing mounting points on the Pyxis Anesthesia system 3500 or newer Anesthesia system.
1
1
1
1
1
0014
Codonics
SLS500-ARM-CF-EXT
The SLS500-ARM-CF-EXT is a four-inch extension for the CareFusion Pyxis® Anesthesia system Accessory Arm Mount and compatible with 3500 or newer Anesthesia system.
1
1
1
1
1
0015
Codonics
SLS500-ARM-CF-SP
The SLS500-ARM-CF-SP is a spacer kit for integration of the CareFusion Pyxis® Anesthesia system Accessory Arm Mount with the cart handle accessory.
1
1
1
1
1
0016
Codonics
SLS-PS-3
Replacement power supply for SLS 500i series.
1
1
1
1
1
0017
Codonics
SLS550-SPARE
Safe Label System®SLS 550i®- Spare SLS 550i without the Smartdrive, Label Hubs and Power Supply.
1
1
1
1
1
0018
Codonics
SLS500KY-ADM
Administer Mode feature key enables SLS 500i to confirm a drug prior to administration.
1
1
1
1
1
0019
Codonics
SLS500KY-BMP
Batch Mode Printing feature key enables SLS 500i to print batches of labels.
1
1
1
1
1
0020
Codonics
SLS500KY-BBR-01
BBraun feature key enables the barcode on SLS 500i labels to be read by and transfer data to BBraun Space Infusion Pump Systems.
1
1
1
1
1
0021
Codonics
SLS-ATKY-CFFS
Key, AT, Carefusion Formulary Synchronization.
1
1
1
1
1
0022
Codonics
SLS500KY-CMP
Copy Mode Printing, allows printing of limited label copies (from 1 to 9).
1
1
1
1
1
0023
Codonics
SLS500KY-EN-1
Email Notifier feature key, Single System License.
1
1
1
1
1
0024
Codonics
SLS500KY-EN-S
Email Notifier feature key, Site License.
1
1
1
1
1
0025
Codonics
SLS500KY-EN-R
Email Notifier feature key, Regional License.
1
1
1
1
1
0026
Codonics
SLS500KY-EN-E
Email Notifier feature key, Enterprise License.
1
1
1
1
1
0027
Codonics
SLS500KY-HSCN
Handheld barcode scanner feature key enables attachment of the Zebra DS Series handheld barcode scanner to SLS.
1
1
1
1
1
0028
Codonics
SLS500KY-SASS
SLS Advanced Smart Scanning feature key, Single System License, enables audible drug announcement without label printing, and inventory decrementing on carts that support SASS.
1
1
1
1
1
0029
Codonics
SLS500KY-CENUM
This feature allows you to create a specific SLS user list and deploy it from the AT to specified, or all, SLS PCSs. Once installed on an SLS PCS, it allows users specified in the user package to manually log into SLS without completing the Make User Badge dialog first. Included with units shipped with 2.6.0 and newer software an no charge.
1
1
1
1
1
0030
Codonics
SLS500KY-EBD
SLS Extended Bar Code Definition feature key. Required to print bar codes readable by Pharmacolog WasteLog system.
1
1
1
1
1
0031
Codonics
SLS500-WIFI
Wi-Fi option bundled with new systems, includes Wi-Fi USB adapter and feature key.
1
1
1
1
1
0032
Codonics
SLS500-WIFI-UPG
Wi-Fi Upgrade to existing system, includes Wi-Fi USB adapter and feature key.
1
1
1
1
1
0033
Codonics
SLS-WIFI-6
Wi-Fi-6 option, includes Wi-Fi USB adapter and feature key.
1
1
1
1
1
0034
Codonics
SLS500-TYPE2-STRKIT
SLS 500i Type 2 Starter Kit (contains 1 roll of labels, 60 MM x 22 MM and 1 ink cartridge)
1
1
1
1
1
0035
Codonics
1SCA-SLX33-4
Labels, SLS 500i, 60MM x 22MM, 1000 per roll, 4 rolls, A22
1
1
1
1
1
0036
Codonics
1SCA-SLX33-4
Labels, SLS 500i, 60MM x 22MM(In four pack order quantities of 6 23 packs)
1
1
1
1
1
0037
Codonics
1SCA-SLX33-4
Labels, SLS 500i, 60MM x 22MM(In four pack order quantities of 24 95 packs)
1
1
1
1
1
0038
Codonics
1SCA-SLX33-4
Labels, SLS 500i, 60MM x 22MM(In four pack order quantities of 96 or more packs)
1
1
1
1
1
0039
Codonics
1SCT-LR833-4
Color Ink Cartridge (Type 1) for SLS 500i (4 pieces)
1
1
1
1
1
0040
Codonics
1SCT-LR833-4
Color Ink Cartridge (Type 1) for SLS 500i (In four pack order quantities of 6 23 packs)
1
1
1
1
1
0041
Codonics
1SCT-LR833-4
Color Ink Cartridge (Type 1) for SLS 500i (In four pack order quantities of 24 95 packs)
1
1
1
1
1
0042
Codonics
1SCT-LR833-4
Color Ink Cartridge (Type 1) for SLS 500i (In four pack order quantities of 96 or more packs)
1
1
1
1
1
0043
Codonics
1SC2-LR233-4
Color Ink Cartridge (Type 2) for SLS 550i1 (4 pieces)
1
1
1
1
1
0044
Codonics
1SC2-LR233-4
Color Ink Cartridge (Type 2) for SLS 550i1 (In four pack order quantities of 6 23 packs)
1
1
1
1
1
0045
Codonics
1SC2-LR233-4
Color Ink Cartridge (Type 2) for SLS 550i1 (In four pack order quantities of 24 95 packs)
1
1
1
1
1
0046
Codonics
1SC2-LR233-4
Color Ink Cartridge (Type 2) for SLS 550i1 (In four pack order quantities of 96 or more packs)
1
1
1
1
1
0047
Codonics
1SCB-SLX33-4
Labels, SLS 500i, 48MM x 17MM, 1000 per roll, 4 rolls, A17
1
1
1
1
1
0048
Codonics
SLS-INSTALL
SLS Installation by Codonics Personnel, USA only, Days 1 and 2 only
1
1
1
1
1
0049
Codonics
SLS-INSTALL-EXT
SLS Installation by Codonics Personnel, USA only, Extended Days
1
1
1
1
1
0050
Codonics
SLS-WAVE-INSTALL
SLS Installation by Codonics Personnel, USA only, price with units (when installed separately, additional travel charges apply)
1
1
1
1
1
0051
Codonics
SLS500-DPTUGD
SLS 500i, Year 1, Warranty Upgrade to DPT Swap
1
1
1
1
1
0052
Codonics
SLS500-DPT-2
SLS 500i, Year 2, DPT Swap Warranty
1
1
1
1
1
0053
Codonics
SLS500-DPT-3
SLS 500i, Year 3, DPT Swap Warranty
1
1
1
1
1
0054
Codonics
SLS500-DPT-4
SLS 500i, Year 4, DPT Swap Warranty
1
1
1
1
1
0055
Codonics
SLS500-DPT-5
SLS 500i, Year 5, DPT Swap Warranty
1
1
1
1
1
0056
Codonics
SLS500-DPT-6
SLS 500i, Year 6, DPT Swap Warranty
1
1
1
1
1
0057
Codonics
SLS500-DPT-7
SLS 500i, Year 7, DPT Swap Warranty
1
1
1
1
1
0058
Codonics
SLS500-DPT-2-3
SLS 500i, Years 2-3, DPT Swap Warranty
1
1
1
1
1
0059
Codonics
SLS500-DPT-2-4
SLS 500i, Years 2-4, DPT Swap Warranty
1
1
1
1
1
0060
Codonics
SLS500-DPT-2-5
SLS 500i, Years 2-5, DPT Swap Warranty
1
1
1
1
1
0061
Codonics
SLS500-RTF-2
SLS 500i, Year 2, Return-to-Factory Warranty
1
1
1
1
1
0062
Codonics
SLS500-RTF-3
SLS 500i, Year 3, Return-to-Factory Warranty
1
1
1
1
1
0063
Codonics
SLS500 RTF-4
SLS 500i, Year 4, Return-to-Factory Warranty
1
1
1
1
1
0064
Codonics
SLS500-RTF-5
SLS 500i, Year 5, Return-to-Factory Warranty
1
1
1
1
1
0065
Codonics
SLS500-RTF-6
SLS 500i, Year 6, Return-to-Factory Warranty
1
1
1
1
1
0066
Codonics
SLS500-RTF-7
SLS 500i, Year 7, Return-to-Factory Warranty
1
1
1
1
1
0067
Codonics
SLS500-RTF-2-3
SLS 500i, Years 2-3, Return-to-Factory Warranty
1
1
1
1
1
0068
Codonics
SLS500-RTF-2-4
SLS 500i, Years 2-4, Return-to-Factory Warranty
1
1
1
1
1
0069
Codonics
SLS500-RTF-2-5
SLS 500i, Years 2-5, Return-to-Factory Warranty
1
1
1
1
1
0070
Codonics
SLS500-AT-E
SLS Administration Tool software application, Enterprise License This software application includes multiple modules which enable configuration of the SLS system, preparation of up to 5 SLS formularies per AT instance and updates to the SLS system as required. The Enterprise License provides for licensing within a country for an unlimited number of units
within a healthcare network whose constituent buildings and support personnel are technically and contractually related and which chooses to deploy only one AT for all units covered by the Enterprise License. Multiple AT instances and multiple formularies (up to 5 per AT instance) can be supported (see AT License Decision Tree). The system is compatible with Windows 10 and 11, as well as Windows Server 2016, 2019 and 2022.Comes with one SLS500-AT-KIT-##.# * which contains an
application CD and documentation. (Note: SLS Administration Tool Accessory Kit or 2D barcode scanner required for barcode data verification.)
1
1
1
1
1
0071
Codonics
SLS500-AT-R
SLS Administration Tool software application, Regional License - This software application includes multiple modules which enable configuration of the SLS system, preparation of up to 5 SLS formularies per AT instance and updates to the SLS system as required. A Regional License provides for licensing within a region (state, province or prefecture) for an unlimited number of units within a healthcare network whose constituent buildings
and support personnel are technically and contractually related and which chooses to deploy only one AT for all units covered by the Regional License. Multiple AT instances and multiple formularies (up to 5 per AT instance) can be supported (see AT License Decision Tree). The system is compatible with Windows 10 and 11, as well as Windows Server 2016, 2019 and 2022.Comes with one SLS500-AT-KIT-##.# * which contains an
application CD and documentation. (Note: SLS Administration Tool Accessory Kit or 2D barcode scanner required for barcode data verification.)
1
1
1
1
1
0072
Codonics
SLS500-AT-S
SLS Administration Tool software application, Site License - This software application includes multiple modules which enable configuration of the SLS system, preparation of up to 5 SLS formularies per AT instance and updates to the SLS system as required. A Site License provides for an unlimited number of units at a healthcare facility whose constituent buildings and support personnel are physically and logistically proximate
to each other. Only one AT is deployed for all units covered by the Site License. Multiple AT instances and multiples formularies (up to 5 per AT instance) can be supported (see AT License Decision Tree). The system is compatible with Windows 10 and 11, as well as Windows Server 2016, 2019 and 2022. Comes with one SLS500-AT-KIT-##.# * which contains an
application CD and documentation. (Note: SLS Administration Tool Accessory Kit or 2D barcode scanner required for barcode data verification.)
1
1
1
1
1
0073
Codonics
SLS500-AT-1
SLS Administration Tool software application, Single System License This software application includes multiple modules which enable configuration of the SLS system, preparation of up to 5 SLS formularies per AT instance and updates to the SLS system as required. Single SLS license allows management of a single SLS system. The system is compatible with Windows 10 and 11, as well as Windows Server 2016, 2019 and 2022. Comes with one SLS500-AT-KIT-##.# * which contains an application CD and documentation. (Note: SLS Administration Tool Accessory Kit or 2D barcode scanner required for barcode data
verification.)
1
1
1
1
1

The Department of Veterans Affairs (VA) is seeking vendors who can provide Codonics SLS as listed above which meet all the following salient characteristics (SC): Vendors may quote any product solution or configuration so long as they meet the SCs. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero.

Identify here which CLIN s apply to the following SC s
Example: CLIN s 0001-0004 apply to the following SC s

SC #
SALIENT CHARACTERISTICS
METHOD OF EVALUATION
SC 1
Must be FDA Class II medical Device
Literature Review
SC 2
Must have Integrated touch screen display
Literature Review
SC 3
Must have a 2D barcode scanner capable of reading pharmaceutical labels
Literature Review
SC 4
Must have color ink jet printer capable of printing syringe compatible labels based upon drug classification
Literature Review
SC 5
Must be capable of altering medication concentrations based on desired dilution of medication
Literature Review
SC 6
Must verify scanned medication audibly
Literature Review
SC 7
Must be capable of operating within VA-approved IT and cybersecurity requirements, either as a standalone system or when connected to VA-approved networks, without requiring prohibited software or external cloud connectivity
Literature Review
SC 8
System shall support documentation and traceability of medication labeling transactions sufficient to support charge capture workflows, user accountability, audit review and where applicable, 340B ralted recordkeeping requirements.
Literature Review
SC 9
Must meet the ISMP Guidelines for Safe Medication Use in Perioperative and Procedural Settings
Literature Review
SC 10
Must meet Anesthesia Patient Safety Foundation (APSF) recommendations
Literature Review

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the SCs specified above.
The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the SCs. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.
Responses to this Sources Sought Notice shall include the following:
Full name and address of company;
Unique Entity Identifier (UEI) number;
Business Size;
Manufacturer or Distributor;
If distributor provide full name, business size and address of manufacturer.
Country of Origin designation for all products;
Ability to provide uninterrupted supply of products on a national scale;
Technical Literature that clearly shows product(s) meet the identified SCs (if submitting an or-equal item);
Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

Attachments/Links