6799 RFP OE 131 Metallurgy Lab Renovation

Location:	Michigan
Posted:	Nov 13, 2025
Due:	Dec 12, 2025
Agency:	Washtenaw Community College
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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Washtenaw Community College

Purchasing Department – SC Room 326

RFP # 6799 OE 131 Metallurgy Lab Renovation

RFP Issued On: November 13, 2025

RFP Due Date: December 12, 2025 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

INSTRUCTIONS TO BIDDERS

General

1.1 Examination and Procurement of Documents

Documents may be examined at the following locations on 11/13/2025:

Washtenaw Community College

Office of Facilities Management

Damon Flowers Building

4800 East Huron River Dr.

Ann Arbor, MI 48105

Electronic documents will be available at the following website: Requests for Proposals

and Bids additional documents may be issued by the Owner and will posted on the

website. Vendor is responsible for ensuring they have the most accurate documents. A

site visit is required by Owner as a condition of Contract award.

II.

Execution

2.1 Examination of Documents and Site

Bidders shall carefully examine the Contract Documents and the construction site to

obtain first-hand knowledge of existing conditions.

Successful bidder will be denied any application for extra payments for conditions which

can be determined by visually examining the site and the Contract Documents.

2.2 Pre-bid Meeting / Site Visit

A site visit is required and proposals will not be accepted from bidders who have not

inspected the site to obtain first-hand knowledge of existing conditions.

A pre-bid meeting will be conducted at the start of the scheduled site visit.

Each bidder shall inspect the site and become familiar with existing conditions and

limitations of the site, means of access to the site and to work areas, relationship of

existing and new work, and other conditions which might affect the proper performance

and completion of the work.

No allowance will be made after RFP opening for cost estimation errors attributable to

any failure to account for existing conditions and/or consider of any and all limitations on

or of this scope of work.

Successful bidder will be denied any application for extra payments for conditions which

can be determined by visually examining the site.

Bidder’s representative shall report to the Owner’s Representative and register his name,

phone number, and name of the company, signing in as verification of his site visit.

G. The scheduled site visit is as follows:

Date:

Time:

Location:

November 21, 2025

9:00 a.m. EST

Occupational Education Building, Room OE 131

Washtenaw Community College, Ann Arbor, MI

Page 1 of 13

Washtenaw Community College

Purchasing Department – SC Room 326

RFP # 6799 OE 131 Metallurgy Lab Renovation

RFP Issued On: November 13, 2025

RFP Due Date: December 12, 2025 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

The Owner is not obligated to offer any other times to conduct site visits.

Any figured dimensions shown on the Contract Documents are for reference purposes

only. The Contractor is required to verify and confirm all dimension in the field and report

any discrepancies to the Owner’s Representative immediately. Contractor’s request for

additional payment, additional time, or reconsideration of their bid will be denied if the

claim is based on reliance on the figured dimensions shown on the Contract Documents

only.

2.3 Questions, Interpretations, and Addenda

Should any bidder find discrepancies between the site markings and the Project Manual,

or be in doubt as to their exact meaning, he should notify the Owner at once. The Owner

may then, at his option, issue Addenda clarifying the same to all bidders.

The Owner will not be responsible for oral instructions or for the Contractor’s

misinterpretations of the Contract Documents.

Questions must be directed to Don Harrison, Purchasing Agent at

dharriso1@wccnet.edu. All communication should be directed to the Purchasing

Department. Vendor should NOT contact any department directly with questions. All

questions must be submitted by 12/04/2025 at 2:00 p.m. EST. All emails must reference

the RFP number and title. All questions received by the deadline date will be answered

and posted to the WCC Budget & Purchasing website Requests for Proposals and Bids by

12/08/2025 at 2:00 p.m. EST.

2.4 Bid Security, Bonds, and Insurance

A Bid Bond is required in the amount of five percent (5%) of the total bid, minimum, and

shall be enclosed with the Bid Proposal, for all base bids categories in excess of

$50,000.00.

Performance Bond and Payment Bond requirements are described in the General and/or

Supplementary Conditions and are one hundred percent (100%) of the total bid,

minimum, for all bids in excess of $50,000.00.

Insurance requirements are described in the General and Supplementary Conditions.

2.5 Modification and Withdrawal

Proposals may be withdrawn and/or changed any time prior to the bid opening.

Proposals may not be withdrawn or changed after the bid opening time and shall be

deemed a firm offer continuing for a minimum of ninety (90) calendar days.

Proposals received after the time and date of the bid opening will not be considered for

Contract award.

2.6 Receipt of Proposals

All proposals must be received by the WCC Purchasing Department via email

pur@wccnet.edu on or before the date and time as specified. Late proposals will not be

considered. Telephone bids will not be accepted. If you have any questions concerning

this RFP, please do not hesitate to contact the WCC Purchasing Department. It is the

responsibility of the Contractor to ensure that proposals are received at the location

stated below on or before the due date and time. The college normal office hours are

8:00 AM to 4:30 PM EDST. The Contractor assumes all responsibility for delivery to the

location given above regardless of the method of shipment and delivery used and the

time received to the specified location on campus.

Page 2 of 13

Washtenaw Community College

Purchasing Department – SC Room 326

RFP # 6799 OE 131 Metallurgy Lab Renovation

RFP Issued On: November 13, 2025

RFP Due Date: December 12, 2025 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

Proposals will be received by the Purchasing Department of Washtenaw Community

College until 2:00 p.m. EST, 12/12/2025.

Public Opening – RFP 6799 OE 131 Metallurgy Lab Renovation

December 12, 2025 at 2:30 p.m. EST

Join Zoom Meeting

https://wccnet-

edu.zoom.us/j/88568828549?pwd=zW3d7DtIBBql7zfzbofLUiMyD7DwzO.1

Meeting ID: 885 6882 8549

Passcode: 317551

Contractor shall complete, sign, and submit the Bid Proposal Form and Washtenaw

Community College Contractor Responsibility Form as a condition of Contract award.

2.7 Codes, Ordinances, Regulations, Etc.

All labor and materials shall be furnished and installed in strict accordance with the latest

to-bid-date applicable codes, ordinances, and regulations of any and all governing bodies

that have jurisdiction over this project.

If the quality of the labor and materials required by the Drawings and Project Manual

exceeds the requirements of the applicable codes, ordinances, and regulations, the

Drawings and Project Manual shall take precedence.

If the quality of the labor and materials required by the applicable codes, ordinances, and

regulations exceed the requirements of the Drawings and Project Manual, then the

applicable codes, ordinances, regulations, etc. shall take precedence.

2.8 Subcontractors and Material Suppliers

The successful bidder shall submit to the Owner within 24 hours after Notice of Award, a

complete and final list of all sub-contractors, all material suppliers, and all

superintendents (general construction and principal sub-contractors) he proposes to

engage on the work. Subcontracts and material contracts shall not be awarded unless

and until they have been approved by the Owner. Superintendents (primary contractors

and principal sub-contractors) shall not be changed during the construction on this project

without the Owner’s prior approval in writing.

Names of proposed principal sub-contractors must be listed on the Bid Proposal Form.

2.9 Award of Contract

Material proposals to be used for the completion of work, the competency, solvency,

reputation, and responsibility of the bidders, start/completion/duration times, and other

issues deemed relevant by the Owner and the Engineer will be considered. All

responsible bidders will receive due consideration before the awarding of this contract.

In the reception of proposals for the Work, the Owner incurs no obligation to accept the

lowest priced proposal.

The right to accept or reject any and all proposals is reserved by the Owner.

The Owner reserves the right to require testimony or legal documents pertaining to the

qualifications of a Contractor.

If applicable, the Owner may award to multiple vendors if it is the best interest of the

College.

Page 3 of 13

Washtenaw Community College

Purchasing Department – SC Room 326

RFP # 6799 OE 131 Metallurgy Lab Renovation

RFP Issued On: November 13, 2025

RFP Due Date: December 12, 2025 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

Phone (734) 677-5231

III. Requirements

3.1 Proof of Insurance - shall be maintained and a copy shall be provided to the College. No

changes are permitted in the insurance coverage unless agreed to in writing by the College.

Insurance shall be maintained for the following coverages in the amounts stated below.

Commercial general liability insurance (occurrence form) with respect to the premises,

including contractual and products/completed operations coverages. The limits of liability

are not to be less than $1,000,000 combined single limit of bodily injury and property

damage per occurrence and $2,000,000 combined single limit of bodily injury and

property damage annual aggregate.

Automobile liability insurance with limits not less than $1,000,000 combined single limit of

bodily injury and property damage per accident. Statutory workers’ compensation

employer’s liability.

Umbrella or excess liability with limits not less than $2,000,000 per occurrence and

aggregate.

Professional liability insurance. Specify amounts carried.

3.2 Contract Terms and Conditions – The awarded Contractor will be required to sign a standard

contract for the work to be performed per this bid. Sample contract is attached. (Attachment A –

Sample Large Project Construction Contract).

IV. Bid Scope

4.1 All work shall adhere to all specifications as outlined in the Contract Documents and Bid

Drawings. The OE 131 Renovation is scheduled to begin May 5, 2026 with a date of final

completion on or before July 10, 2026.

4.2 Scope of Work

The work of this bid category includes but is not limited to providing all labor, equipment, materials,

scaffolding, hoisting and incidentals to complete the OE 131 – Metallurgy Lab Renovation in

accordance with the specifications, drawings and applicable codes. All work is to be performed as

shown on the plans and specified herein.

THE SCOPE OF WORK IS TO INCLUDE, but is not limited to, the following items:

Contractor to manage and coordinate with all other trades necessary to complete the work per

Drawings and Specifications.

The construction schedule for this contract will be phased based on the following timelines:

Construction start 5/5/26. Project Completion will be 7/10/26. Preconstruction activities can start

March 5, 2026 to start material procurement process and site investigation as required.

All demolition work is to be performed during a 3rd shift, approximately 10p.m. – 6:30 a.m.

Room OE129, directly adjacent to the project site will be available for the Contractor to use for

Staging, Storage and Logistics throughout the duration of the project.

Two other contracts will occur during this project: Audio/Visual Systems and I.T. cabling. Contractor

to be responsible for coordinating schedules for this work.

Contractor to coordinate all work for proper fit, location and clearance of piping, ductwork,

equipment and accessories to ensure timely completion of work.

Page 4 of 13

Washtenaw Community College

4800 E. Huron River Drive

Purchasing Department – SC Room 326

Ann Arbor, MI 48105-4800

RFP # 6799 OE 131 Metallurgy Lab Renovation

Phone (734) 677-5231

RFP Issued On: November 13, 2025

RFP Due Date: December 12, 2025 at 2:00 p.m. EST

G. Any owner provided equipment will be listed in the bid documents and it is assumed that contractor

will provide infrastructure per the design documents. The A/V and I.T. cabling contractors will be

responsible for installation of all hardware and cabling.

Contractor to secure and pay for all required permits, licenses, inspections, approvals, and fees for

the work. This will include all applications for permits required by Ann Arbor Township and Michigan

Bureau of Fire Safety. Contractor will coordinate all inspections with these entities and any others

having jurisdiction over the project.

Contractor provides its own equipment and tools necessary to complete this contract. This includes

all vertical lifts, forklifts….

Contractor to field verifies all dimensions and verifies quantity’s need for this project.

Contractor to furnish and install all pipe identification markers, tags, schedules, nameplates to

identify ducts, pipes and mechanical equipment.

Contractor to coordinate all new support steel layout and wall penetrations required for complete

installation.

M. Contractor to coordinate with WCC on timing and impacts to building. Contractor to include any

premium time or off shift work required to complete system shutdowns and isolations.

Restrooms in facility will be available for use by contractor’s employees.

O. Room OE129 (adjacent to the construction site) will be made available for use as Contractor office,

staging and storage from during the project.

Contractor’s and employees’ vehicles are to be parked in designated parking lots (free of charge).

Unloading areas for tools and materials will be available at the building on a temporary basis.

Q. All material and equipment that will be purchased as part of the project will be the responsibility of

the Contractor to be delivered to the jobsite with just in time approach. NO deliveries will be

accepted at WCC Shipping and Receiving. Any costs associated with returned items will be paid

by Contractor.

Contractor to provide startup support, testing and assistance for new equipment. Contractor to

include 3rd party balancing for HVAC systems as required.

Contractor is responsible for total removal and disposal of all waste generated from construction

activities. WCC expects that contractor will attempt to separate and recycle as much as possible.

Contractor to provide all dumpsters for the project. Contractor to provide protection and daily

cleanup of workspace and routes in and out of the work zones.

Contractor will work directly (and hold contract if required) with JCI/Simplex for all tie-ins and

communication with Life Safety Systems. Specs and drawings should clearly define the Sequence

of Operations. Please contact Clifford Griffin at (248) 755-9054 for more information.

WCC will contract directly with Siemens for Building Control Systems. Contractor will be required

to coordinate timing for this scope of work. This includes assistance with project communication,

submittal distribution, shop drawing distribution and scheduling the final installation directly with

Siemens. Siemens contract with WCC includes all parts and labor required. Specs and drawings

are attached for reference and should clearly define the Sequence of Operations. If there are

questions, please contact Todd Vanacker at 734-892-5793.

Contractor shall provide a schedule/work plan on obtaining the necessary permits, materials, and

procurement of long-lead items, to begin work and complete the work as scheduled for review by

the Owner within 2 weeks of award. This schedule will need to include timing requirements for A/V

and IT Cabling as well.

W. Contractor will schedule, set up and manage bi-weekly meetings with designers, subcontractors

and WCC reps. These can be virtual. On-site mtgs will be set up as needed.

Contractor will utilize Construction Management Software such as Procore, Plan Grid, etc. that will

be implemented within 2 weeks of Award.

Contractor to provide barricades, fencing required and signage to maintain required safety

regulations as defined by OSHA.

Contractor to coordinate and adhere to all state and local building codes relative to this contractor's

work. This contractor is to obtain and pay for all special permits associated with the work.

AA. Contractor will comply with MI-OSHA requirements for this work. This will be closely monitored.

BB. Contractor and all its sub-contractors are to observe the College’s non-smoking policy.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

6799 RFP OE 131 Metallurgy Lab Renovation

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