5735 - Preventive Maintenance and Repair Service on Overhead Doors ** Addendum No. 1 Issued 10/16/2026 **

October 2, 2026
REQUEST FOR QUOTES
TO FURNISH
PREVENTIVE MAINTENANCE AND REPAIR SERVICE ON OVERHEAD DOORS
FOR
THE CITY OF REDDING, CALIFORNIA
(Quotation #5735)
In accordance with the provisions of the Municipal Code of the City of Redding, quotations must
be submitted to the Purchasing Office, 3rd Floor of City Hall, 777 Cypress Avenue, Redding,
California 96001, prior to 2:00 P.M. PT, Wednesday, October 28, 2026, to preventive
maintenance and repair service on overhead doors per specifications, contractor's responsibilities,
insurance requirements, terms, and conditions.
QUOTES RECEIVED AFTER THIS TIME AND DATE WILL NOT BE ACCEPTED OR
CONSIDERED.
The cut-off date and time for receiving questions regarding this bid is 5:00 P.M. PT, on
Monday, October 12, 2026. All inquiries must be made in writing and may be submitted to the
email address shown below.
No bid will be accepted from a contractor who is not registered with the CA Dept of Industrial
Relations or licensed in accordance with the provisions of the California Business and Professions
Code 7000 et seq.
A 10% bid bond, 100% performance bond, and 100% payment bond are required. See
specifications for additional information.
All quotes must be submitted on standard quotation forms provided by the City of Redding.
Quotations may be sent via:
(cid:120) Overnight Delivery
(cid:120) U.S. Mail / Hand Delivered to address listed in this cover page.
The said quotations will be opened at 2:00 P.M. PT, on Wednesday, October 28, 2026, in the
Purchasing Office, 3rd Floor, 777 Cypress Avenue, Redding, California.
The City of Redding reserves the right to reject any or all quotes, in part or in their entirety. In
addition, the City will award any resulting purchase order in a manner consistent with the City
Purchasing Ordinance.
CITY OF REDDING
Jennifer Antunes
Jennifer Antunes, Buyer
jantunes@cityofredding.gov

NOTE
If a potential bidder/proposer received this solicitation document through
some means other than surface mail from the City of Redding (such as from the
City of Redding Internet web site, or from another prospective bidder/proposer), it
is the responsibility of the potential bidder/proposer to advise the assigned City of
Redding Purchasing contact of its intention to submit a bid/proposal so that any
addenda or other correspondence related to this solicitation will be sent to the
potential bidder/proposer. When contacting the Purchasing Division, the
bidder/proposer shall provide the solicitation number located on the cover page of
this document. Transmittal of this information must be in writing, by U.S. Mail or
e-mail. Transmittal of this information via telephone is not acceptable.
Please submit quote as directed in the quotation package. Forward to:
City of Redding
Purchasing Division, 3rd Floor
777 Cypress Avenue
Redding, CA 96001
Quotes must be received by the Purchasing Office prior to 2:00 P.M. PT on the date
indicated below. Mailing envelope is to be clearly marked with the following notation:
"RFQ #5735; opening at
2:00 P.M. PT, on Wednesday, October 28, 2026"
Note: Signatures must be legible, indicating full first and last name.
The City of Redding
Purchasing Division

SPECIFICATIONS
FOR
PREVENTIVE MAINTENANCE
AND REPAIR SERVICE
ON OVERHEAD DOORS
(Quotation No. #5735)
The level of preventive maintenance and repair service, and the contractor's ability to
independently manage the service schedule, are vital factors in the award of this bid. In addition,
Contractors must be available on a 24-hour, 7-day per week basis and respond to all repair service
calls as requested by the City. If the Contractor feels they cannot meet the service and scheduling
requirements, then they should NOT submit a bid.
GENERAL
It is the intent and purpose of this specification to obtain preventive maintenance service and repair
services at the City of Redding Corporation Yard, 20055 Viking Way, Redding, CA, specified City of
Redding Fire Stations, and various other City of Redding locations.
For the purposes of this contract, PREVENTIVE MAINTENANCE SERVICE shall be defined as routine
scheduled inspection, servicing, and replacement of defective parts, if any. REPAIR SERVICES shall be
defined as repair services requested by the City outside of the scheduled routine preventive maintenance
at either straight time or overtime rates as quoted herein.
CONTRACT TERM
The term of this Contract is for a one (1) year period, from date of award through November 30, 2027. If
mutually agreeable, with all prices, terms and conditions remaining the same, the contract may be renewed
for two consecutive one (1) year periods, through November 30, 2029.
SCOPE OF WORK
Preventive Maintenance Service:
Contractor shall perform preventive maintenance service on all Fleet Shop overhead doors during the
months of November, February, May, and August. All other Corporation doors shall be serviced during
the months of December and June. All Fire Station #1-8 overhead doors shall be serviced in January and
July. All Transfer Station and West Central Landfill doors shall be serviced in December and June. Doors
at the Clear Creek Wastewater Treatment Plant, the Stillwater Wastewater Treatment Plant, and the
Buckeye Water Treatment Plant shall be serviced in October and April.
Services shall be completed during the first week of the scheduled service month.
Preventative maintenance for any overhead door may be withdrawn or service changed as budget
allows.
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The successful Contractor shall be responsible for independently managing the above schedule and
ensuring work is done on schedule, in a timely manner. City staff will email the successful Contractor a
copy of the Inspection Form, of which a copy is attached herein. The Contractor shall use this form as a
master copy. The Contractor shall make copies of the master for each individually scheduled inspection.
The Contractor shall provide 48-hour advance notice to Kevin Steele, Facility Supervisor, (530) 245-7147,
prior to servicing the doors.
The Preventive maintenance service would consist of the following:
1. Inspect cable spools and set screws
2. Inspect and adjust tension
3. Inspect lift cables
4. Inspect rollers
5. Adjust level
6. Inspect track adjustment
7. Lubricate door
8. Inspect belts and pulleys on electric motors
9. Inspect all hinges on sectionals
10. Inspect all safety edges for proper operation
11. Inspect all side and top rails at connections (nuts, bolts, washers, straps, etc.) to walls and
purlins
Contractor's staff shall indicate on the City's inspection form the condition of the door(s), work
performed, and recommendations for replacement of damaged/defective parts, if any. In addition to the
inspection form, Contractor shall submit a written repair estimate for the replacement of
damaged/defective parts. The estimate shall include the location and door number requiring repair, the
required parts, and the labor cost. Labor and parts cost shall be at the rates quoted herein. Replacement
parts shall be new and unused, of a similar type and style as the defective parts. Any repair work required
as part of preventive maintenance service shall be performed during normal City work hours. City staff
will review the estimate and contract vendor if the city wishes the work to be completed.
The City reserves the right to use its own workforce or to obtain additional quotes for all repair work.
Repair Services:
On an as-needed basis throughout the contract period, City may request the successful Contractor to
perform miscellaneous repairs on the overhead doors during normal City work hours (straight time) and
outside City's normal work hours (overtime). For purposes of this contract, normal City work hours shall
be defined as Monday through Friday, 7:30 a.m. to 4:30 p.m., exclusive of City Holidays. Estimated hours
expected provided on the proposal form. Contractor's place of business must be within a 20-mile
radius of City Hall, located at 777 Cypress Avenue, Redding.
A telephone number shall be furnished to the City for use when requesting repair service. This number
shall be answered promptly at all times during normal working hours by a person who will promptly
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dispatch the necessary repair personnel. Contractor must have an after-hours emergency service in place
for requests made after normal working hours. Electronic methods for answering telephone calls will
not satisfy this requirement. Failure to have a satisfactory answering service, promptly responding to
calls requesting service, or completing City work in a timely manner shall be cause for cancellation of the
contract.
The successful Contractor shall be required to respond within two (2) hours of notification for all
repair calls. Should the Contractor be unable to respond within the two (2) hours, then the City reserves
the right to contract with another Contractor to provide the service. The number of repair hours indicated
herein is an estimate only and is not to be interpreted as required. More or less hours may be needed
during the term of the contract.
MATERIALS
Contractor shall provide pricing for miscellaneous materials that may or may not be required for
preventive maintenance or repair service during the term of the contract. The cost of materials required,
if any, will be at the prices quoted herein. The quantities indicated herein are estimates only, and are not
to be interpreted as required. More or less materials may be required.
The Contractor will be reimbursed for the cost (before taxes) of materials or supplies purchased for use in
performance of the contract, plus 15%. Contractor must submit with their invoice a copy of
distributor/manufacturer's invoice when the cumulative total for all parts purchased for any one
particular job exceeds $500.00 to substantiate Contractor's billing for subject materials
CONTRACTOR REQUIREMENTS
The City of Redding will not accept a submission from a contractor who is not licensed in accordance
with the provisions of the California Business and Professions Code, Code 7000 et seq.
(cid:120) Contractor shall possess a CSLB Class "D-28" or other applicable license at the
time the quote is submitted.
(cid:120) Contractor shall be registered with the Department of Industrial Relations
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm at the time the quote is submitted.
(cid:120) Contractor shall follow all State, Local, Federal laws and OSHA requirements.
(cid:120) Contractor shall hold a valid City of Redding Business License or shall obtain a
City business license prior to issuance of purchase order.
PREVAILING WAGES
This contract is subject to the payment of prevailing wages, which shall apply to anyone performing work
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on the project, including but not limited to, sole proprietor, partner, shareholder, joint venturer, family
members, spouses, and domestic partners.
BOND REQUIREMENTS
Bid Security - Each bid shall be accompanied by a certified check drawn on a bank authorized to do
business in the State of California, payable at sight to the City of Redding in an amount equal to or not
less than ten percent of the bid proposal cost. Should the bidder choose to furnish a bid bond in lieu of a
certified check, he shall execute the form of "Bid Bond" attached to the documents. The said bond shall
be secured from a responsible surety able to issue coverage in California. To verify if your surety is
admitted to issue coverage in California, please check with the California Department of Insurance. The
said check or bond shall be given as a guarantee that the bidder will enter into a Contract, if awarded to
him, within thirty (30) calendar days.
If a bidder should, after being awarded the contract, fail to execute the contract and furnish the necessary
bonds, certifications, and insurance in the manner and within the time provided in these specifications, the
bid security shall be forfeited to the City as liquidated damages, and the award of the contract shall be
annulled.
All securities will be returned except that of the successful bidder and that of the next lowest bidders, up
to four (4), which the City will hold until the contract documents have been executed and the required
contract bonds and insurance have been submitted by the successful bidder and accepted by the City or
until bids are rejected.
The "Payment Bond" (Material and Labor Bond) shall be for not less than 100 percent of the contract
price, to satisfy claims of material suppliers and of mechanics and laborers employed by it on the work.
The bond shall be maintained by the Contractor in full force and effect until the Work is accepted by the
Agency, and until all claims for materials and labor are paid, and shall otherwise comply with the Civil
Code.
The "Performance Bond" shall be for 100 percent of the contract price to guarantee faithful performance
of all work, within the time prescribed, in a manner satisfactory to the Agency, and that all materials and
workmanship will be free from original or developed defects.
The Payment and Performance Bonds shall be submitted on the appropriate forms contained in this
solicitation by the awarded Contractors.
INVOICING PAYMENT
Within two weeks of the door servicing, whether it be preventive maintenance or repair service, the
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successful Contractor shall forward the invoice, along with applicable work order, completed Inspection
Form (if applicable), repair estimate (if applicable), and certified payroll reports to Alli Kimball, Office
Services Supervisor.
Works orders shall contain, at a minimum, the following information: date and time of City's request,
requestor's name, start and finish time; name of service technician, location of service (including door
number) and service completed.
Payment will be made monthly, in arrears, upon receipt of properly submitted invoices, work orders,
Inspection Forms and certified payroll reports NOTE: CERTIFIED PAYROLL REPORTS MUST BE
INCLUDED WITH EVERY INVOICE REGARDLESS OF THE COST OF ANY GIVEN PROJECT.
QUESTIONS REGARDING QUOTATION REQUEST
THE CUT-OFF DATE AND TIME FOR RECEIVING QUESTIONS REGARDING THIS
QUOTATION REQUEST IS 5:00 P.M., PST, ON WEDNESDAY, SEPTEMBER 14, 2022. PLEASE
EMAIL QUESTIONS TO JENNIFER ANTUNES, BUYER AT
JANTUNES@CITYOFREDDING.GOV AND MICHELLE KEMPLEY, PURCHASING OFFICER AT
MKEMPLEY@CITYOFREDDING.GOV.
AWARD OF CONTRACT
RFQ shall be awarded to a responsible Contractor with the lowest responsive evaluated total (bid group I,
II, III). Contractors shall hold proper licenses, insurance, and satisfactory references.
The City reserves the right to award one Contractor, to reject any or all bids and to waive minor
irregularities as may be in the best interest of the City. The City's decision of award is final.
CITY OF REDDING CONTACTS
Technical, Specifications, Quotation and General Conditions Information: (EMAIL BOTH)
Jennifer Antunes, Buyer, Purchasing Division (530) 225-4138
jantunes@cityofredding.gov
Michelle Kempley, Purchasing Officer (530) 225-4137
mkempley@cityofredding.gov
ATTACHMENTS:
1. Quote Proposal Form
2. Contractor Responsibilities
3. Subcontractors Form
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4. Preventive Maintenance Location List
5. Terms and Conditions
6. Insurance Requirements
7. Bid Bond Information and Sample
8. Bond Templates (Payment and Performance)
REQUIRED SUBMITTAL INFORMATION
* Quote Proposal Form
* Contractor's Responsibilities (submit completed pages with bid)
* Subcontractors Form (submit completed form with bid)
* Bid Bond (if applicable) (submit with bid)
* City of Redding Business License
* W9
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QUOTATION PROPOSAL FORM
PREVENTIVE MAINTENANCE AND REPAIR SERVICE
OVERHEAD DOORS
(RFQ #5735)
The undersigned hereby proposes and agrees to furnish all labor, material, and equipment necessary to
perform all services required in accordance with the specifications, terms, and conditions and the rates set
forth herein.
DESCRIPTION COST QUANTITY TOTAL (Cost
x Quantity)
BID GROUP I: PREVENTIVE MAINTENANCE SERVICE
1. All Fleet Shop Doors (November, February, May, $______________ 4 services per $__________
and August - every three (3) months) per service of all year
doors
$______________ 2 services per $__________
2.All Other Corporation Yard Doors (December
per service of all year
and June- every six (6) months)
doors
3.Fire Station Doors (January and July - every six (6) $______________ 2 services per $__________
months) per service, Station #1 year
**See Inspection Form for each Station's Door $______________ $__________
Count** per service, Station #2
$______________ $__________
per service, Station #3
$______________ $__________
per service, Station #4
$______________ $__________
per service, Station #5
$______________ $__________
per service, Station #6
$______________ $__________
per service, Station #7
$______________ $__________
per service, Station #8
EVALUATED TOTAL BID GROUP I $________________________
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BID GROUP II: PREVENTIVE MAINTENANCE SERVICE
4. All Transfer Station Doors (December and June - $______________ 2 services per $__________
every six (6) months) per service of all year
doors
5. West Central Landfill Doors (December and June 2 services per $__________
-every six (6) months) $______________ year
per service of all
doors
6. Clear Creek Wastewater Treatment Plant 2 services per
$__________
(October and April- every six (6) months) year
$______________
per service of all
7. Stillwater Wastewater Treatment Plant (October 2 services per $__________
doors
and April- every six (6) months) year
$______________
8. Buckeye Water Treatment Plant (October and 2 services per
per service of all $__________
April- every six (6) months) year
doors
EVALUATED TOTAL BID GROUP II $______________________
BID GROUP III: REPAIR SERVICE:
(cid:28).(cid:3) Repair Service (Performed outside of scheduled(cid:3) $_______________ Estimated 20
routine preventive maintenance service. Straight- 1-man job per hour hours per year $__________
time, Mon. - Fri., 7:30 a.m. to 4:30 p.m., exclusive of(cid:3) .............................. ........................ ....................
City holidays). $_______________ Estimated 20
2-man job per hour hours per year $__________
(cid:20)(cid:19).(cid:3)Emergency Repair Service (Performed outside Estimated 10
of(cid:3) scheduled routine preventive maintenance $_______________ hours per year $__________
service.(cid:3) Overtime, outside of City's normal work per hour
schedule).
(cid:20)(cid:20).(cid:3)Call Out Charges, if applicable, for Estimated 5 call
emergency(cid:3)repair service only. $_______________ outs per year $__________
per call out
EVALUATED TOTAL BID GROUP III $________________________
EVALUATED TOTAL FOR ALL BID GROUPS (I, II, AND III) $________________________
Price quoted for preventive maintenance service, repair service, emergency repair service, and call out
charges, if applicable, shall include, but not be limited to, full compensation for furnishing all labor,
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