Provision of On Call Electrical Repair, Preventative Maintenance, and Installation of an Annual Contract

BL143-26 PAGE 1
September 23, 2026
INVITATION TO BID
BL143-26
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified Service Providers
for the Provision of On Call Electrical Repair, Preventative Maintenance, and Installation of an Annual Contract with
four (4) additional one-year options to renew for the various Gwinnett County Departments.
Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and
Company Name. Bids will be received until 2:50 P.M. local time on October 19, 2026 at the Gwinnett County Financial
Services - Purchasing Division - 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this
date and time will not be accepted. The bid opening will be virtual ONLY. To access the bid opening virtually, visit the
following link:
https://teams.microsoft.com/meet/241857209456970?p=BskxUdHFzfOWWCtfbe or dial +1 323-676-6170 and enter
Conference ID 823 022 013# Apparent bid results will be available the following business day on our website
www.gwinnettCounty.com.
A pre-bid conference is scheduled for 10:00 a.m. on Thursday, October 1, 2026, inside the Cardinal Conference Room at
Gwinnett County Financial Services - Purchasing Division - 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.
All bidders are strongly urged to attend. Questions regarding bids should be directed to Savannah Anderson,
Purchasing Associate II, at Savannah.Anderson@GwinnettCounty.com or by calling 770-822-8736, no later than
Monday, October 5, 2026. Bids are legal and binding upon the vendor when submitted. All bids should be submitted
in duplicate.
Successful suppliers will be required to meet insurance requirements. The Insurance Company should be authorized to
do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-7 or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities.
Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or
activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and
Administration Center, 770-822-8165.
The written bid documents supersede any verbal or written prior communications between the parties.
Award will be made to the contractor(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves
the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be
split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the
lowest responsive, responsible vendor(s) at its discretion.
Award notification will be posted after award on the County website, www.gwinnettCounty.com and companies
submitting a bid will be notified via email.
We look forward to your bid and appreciate your interest in Gwinnett County.
Savannah Anderson
Purchasing Associate II
The following pages should be returned in duplicate as your bid: Bid Schedule, Page 20
References, Page 21
List of Subcontractors, Page 22
Code of Ethics, Page 28
Contractor Affidavit, Page 29

BL143-26 PAGE 2
Provision of On Call Electrical Repair, Preventative Maintenance, and Installation of an Annual Contract
I. INTRODUCTION
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified Service Providers to
provide Electrical Repair, Preventative Maintenance, and Installation Services for various Gwinnett County Departments
on an Annual Contract. The services will include two different work elements: 1) Service Call Repairs and Installations
to be performed on a Time and Material basis (T&M). 2) An Annual Program of Preventative Maintenance (PM) to be
performed at set fees and intervals.
This bid contains two parts. Part One covers both PM services and T&M for all participating departments with the
exception of DWR. Part Two B covers T&M for DWR. DWR facilities have an industrial nature, the voltage range
spanning low, medium, and high, as well as the elevated technical, regulatory, and compliance obligations. The County
intends to award per part but reserves the right to make an award deemed in the best interest of the County.
Service Providers do not have bid on both parts to be considered.
The County maintains a diverse portfolio of facilities requiring qualified electrical services for repairs, preventative
maintenance, and installations. Generators and automatic transfer switches (ATS) are maintained through a separate
contract. This contract shall introduce a complimentary, more robust PM ATS which captures elements not addressed
in the operational assessment performed by generator Service Providers. Some level of coordination with generator
Service Provider may be necessary.
This contract will assist in meeting the high standards for safety, compliance, and service delivery the County upholds.
Work performed under this contract shall be in compliance with all applicable regulations including but not limited to:
OSHA 10, NFPA 70B, NFPA 70E, IEEE43, and IEEE95, and ISO 9001 confined space.
The selected Service Provider(s) shall hold a current Georgia Class II unrestricted Electrical Contractor license. A
Master Electrician of record shall be named. Service Provider should have a minimum of six (6) licensed electricians,
trained and experienced in troubleshooting, repair, testing and maintenance of medium and low voltage electrical
distribution equipment. Awarded vendor for DWR shall also have technicians capable of performing these tasks in a
high voltage environment for DWR facilities. The Service Provider shall have the ability to manage concurrent projects
across multiple County sites. Service Provider shall maintain a minimum of Ten (10) fully stocked electrical service
vehicles capable of responding to multiple service requests and potential emergencies. At least one technician shall
possess a Level I, or higher, Infrared Thermography certification. Copies of licenses should be included with the bid
submission. All licenses shall be active/current at the time of award and must be maintained throughout the contract
period. No pending licenses will be considered.
Service Provider shall be capable of delivering a dedicated and specialized power systems team. This team shall be
required for maintenance, repair, and emergency response for switchgear, switchboards, motor control centers, and
associated electrical distribution equipment twenty-four (24) hours per day, seven (7) days per week.
The Service Provider shall maintain staffing and equipment levels capable of responding to multiple, concurrent
emergency service calls.
II. GENERAL REQUIREMENTS
A. Standard Service Request Procedures:
The County's participating departments will request the Service Provider's services through a County issued work order. For
services, installations, or repairs expected to cost less than $3,000.00, the Service Provider will not typically need to provide
a cost estimate. Authorizations to proceed with tasks of this magnitude may be made verbally, or through email, by the
Designated Department Representative (DDR). For services, installations, or repairs expected to cost more than $3,000.00,
the Service Provider shall provide a detailed cost estimate for the work, utilizing the rates as stipulated in the Bid

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Schedule. Participating departments will each have some variations in operations; the awarded Service Provider shall be
responsible for working with individual departments' protocols.
B. Response Times:
The Service Provider shall respond at the facility within two (2) business days for all non-emergency requests. Emergency
requests shall have an in the field response within two (2) hours. Response time is a critical requirement of this invitation,
failure to adhere to response times may be considered non-performance.
C. Applicable Industry Standards:
All repairs, installations, and PM services shall be completed in a neat and workmanlike manner and in accordance with the
applicable local electrical codes, NEC (National Electrical Code), and NEMA (National Electrical Manufacturers Association)
standards, as well as current OSHA regulations. Materials and parts supplied shall be new, of a quality conforming to
current engineering and manufacturing standards, free of defects and suitable for the intended service. Where applicable,
repair and maintenance procedures, and activities shall comply with the standard operational and maintenance
requirements of the manufacturers of the equipment or apparatuses.
D. Protection of Work Sites:
Service Provider shall keep work sites clean and free of debris. When providing services, Service Provider shall maintain a
level of cleanliness and neatness needed for proper execution of the work. Service Provider shall keep newly installed work
clean and protect it from damage. When services are complete, Service Provider shall clean the work site, in all areas
disturbed by its activities, of rubbish, waste material and litter; remove all tools, equipment and surplus materials from the
site, and remove any temporary protection and facilities installed during its services. The Service Provider is responsible for
any damage to public or private property. Any surfaces and/or finishes that are damaged by Service Provider's work shall
be patched, repaired and repainted to match surrounding area. Service Provider also shall take precautions to protect trees,
shrubbery, and sod at its service locations. Where such items are inadvertently destroyed or damaged, Service Provider
shall replace or restore to the County's satisfaction at no cost to the County. Unless otherwise directed by County
representative it shall be the responsibility of the awarded Service Provider to return County assets to condition upon
commencement of work, for example, if a ceiling tile is removed to run wire, a condition of completion will be returning the
tile to its position upon arrival.
E. Waste Disposal:
Service Provider shall dispose of all waste promptly off-site and shall comply with government regulations and other legal
requirements when doing so. The Service Provider shall not dispose of volatile wastes such as cleaning compounds,
primers and solvents; in storm or sanitary drains, on pavements or in gutters, or in a manner that will contaminate soils or
be harmful to plant life at the service location. Service Provider must adhere to EPA Guidelines.
F. Hours of Service
This agreement may require emergency services that could be required at any time on an around-the clock, seven days a
week basis. Generally, standard service requests will be dealt with in normal business hours. However, the nature of some
of these needed work items will require that the Service Provider be prepared to provide labor services outside of normal
business hours. After-hours work shall only be permitted at the request of the DDR. Normal business hours shall be
considered from 7:00 a.m. to 5:00 p.m., Monday through Friday. Overtime hours will include all other times Monday through
Friday, and all day on Saturday, Sunday, County observed holidays. County observed holidays include New Year's Day,
Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. The Service Provider will be expected
to provide emergency responses and otherwise scheduled services during these periods when requested by the County.
G. Safety Precautions and Requirements:
All work performed under this contract shall be executed full compliance with applicable federal, state, and local safety
regulations, codes, and standards. Safety compliance is the responsibility of the Service Provider and shall extend to all the
Service Providers personnel, County employees and members of the public within or in an area within, or adjacent to any
work zone established under this contract. The Service Provider for Part One shall ensure that all Service Provider
personnel performing electrical and/or electronic work are CPR certified.

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The Service Provider shall ensure all field personnel are equipped with and properly utilizing appropriate PPE at all times
while performing work under this contract. PPE selection shall be based on hazard assessment performed prior to each
task in accordance with NFPA 70E requirements.
The Service Provider shall be responsible for utilizing the correct PPE for each work element. Documentation of PPE
inspection and replacement records for all field personnel. PPE shall be inspected prior to each use and removed from
service immediately upon identification of any defect or damage. All lockout/tagout procedures shall be performed in
accordance with OSHA 29, CFR 1910.147, and NFPA 70E requirements. The Service Provider shall maintain a written
lockout/tagout program and ensure all personnel are trained and current in its application.
H. Subcontractors
The Service Provider should be prepared to perform most of its services with its own staff and the bid should reflect this
approach. If it becomes necessary to utilize a subcontractor, the Service Provider must obtain approval from the DDR. This
will not be common in this invitation. Unauthorized use of subcontractors may result non-payment for associated work and
may constitute grounds for a vendor complaint. Subcontractor services, when authorized, shall be billed at the rates as
stated in the Bid Schedule. The Service Provider shall provide documentation of all subcontractor costs and certifications
upon request, The Service Provider(s) shall be fully responsible for the quality, compliance, and performance of all
subcontracted work as if performed by its own personnel. Subcontractors shall be billed at the rates as stated in the Bid
Schedule.
I. Journeymen Requirements
The County requires the successful Service Provider to have on staff personnel with a non-restricted electrical Service
Provider's license. In addition, the County requires the successful Service Provider to have on staff personnel with an
unrestricted low voltage license. These personnel will provide broad oversight for all electrical work in the field and assume
responsibility for ensuring that all such work meets applicable codes and industry standards. The County may request that
on larger and/or more complex project-level work, the Service Provider provide direct field supervision and/or services by
these licensed personnel. Some of the PM requirements may stipulate certifications necessary for the proper execution of
assigned tasks.
J. Supply and Equipment Procurement
The Service Provider shall be capable of supplying or procuring all equipment, materials, parts, and supplies needed to
provide the services requested. The Service Provider will be expected to provide such in completing the scope of work on
any given service request. This requirement extends to boom trucks, personnel lifts, scaffolding, and specialized ladders
needed to reach high work areas. The County will notify the Service Provider through its service request form, or verbally, if
it intends to provide any materials or parts needed for a work item.
K. Warranties
The Service Provider shall warrant against failure of all materials and workmanship associated with its service request
work for one (1) year after the date of acceptance of such work by the County. If any of the work or materials are
determined to be defective or not in accordance with the service request and standards stipulated herein, the Service
Provider shall correct work promptly, at no cost to the County, after written receipt of the County to do so. On equipment
installed under this agreement the Service Provider shall be responsible for maintaining warranty documents and executing
the warranty as necessary. Copies of any applicable warranties shall be provided to the County upon receipt.
L. Reports
Each completed service request, or PM task shall be documented by a service report. The format of the service report shall
be developed at the beginning of the contract period and shall be acceptable to the Service Provider and the DDR. Report
shall be submitted to the DDR within four (4) business days of service completion. The Service Provider service report shall
include, at a minimum, the following information:
* Bid BL Number
* County purchase or work order number
* Facility name and address where services were rendered
* Description of repairs, services, PMs, or installations performed.
* Personnel utilized and the arrival/departure times of the personnel, with date of service.
* Parts, materials, and equipment utilized. Descriptions, quantities, costs, applicable mark-ups, and total cost

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* Trip charge if applicable
* Before and after digital photographs of service provided
* A summary of deficiencies noted or additional suggested work elements
* Certain PMs will have robust specific reporting detailed in the PM procedures that go above and beyond these
minimum reporting requirements
M. Compensation
Each participating department shall be invoiced separately. Compensation to the Service Provider for work shall be based
on the Time and Material rates, and set PM pricing as stated in the Bid Schedule. Rental equipment must be preapproved in
writing and shall have no mark-up, invoiced at Service Provider cost. Hourly labor rates shall be based on the Service
Provider's personnel arriving at the service site and shall end when the personnel leave the service site. A single service
charge per service request shall be applied to cover time in transit for repairs performed under the Time and Materials
section of this invitation. Overtime rates may be charged for time outside of normal business hours as defined in this
invitation. Emergency requests outside of normal hours will be billed at the overtime rates as stated in the Bid Schedule.
The Service Provider will be responsible for providing documentation of costs for equipment, parts, rental equipment, and
materials upon request of such documentation from the County.
N. Invoicing
The Service Provider(s) shall submit invoices directly to disbursements@gwinnettCounty.com as well as the DDR or
appointed designee. Part One service provider will submit invoices to the DDR for approval. The DDR will instruct the
Service Provider when they can submit the invoice to County Disbursements. Invoices shall include the applicable Purchase
Order Number and the Service Request Tracking Number and shall be formatted according to terms and rates in the
Contract. The total monetary amount on the invoice and Service Report shall correspond, and the Service Report should be
attached to the invoice. It is very important that this referenced information be complete and correct. Service Provider's
failure to present thorough and correct information will confuse and slow the payment process.
Gwinnett County reserves the right to inspect all Service Provider's supplier invoices to verify material mark-ups.
O. References
Service Provider shall have a minimum of 3 years under the same name providing on-call electrical maintenance and repair
services across multi-facility environments. References shall include facilities where thermal scans were performed.
Each reference shall include:
P. Definitions
Master Electrician - Minimum 8 years of electrical experience, including at least 4 years performing advanced
industrial electrical work and demonstrating the ability to independently plan, troubleshoot, supervise, and oversee
electrical installations and repairs. Experience with medium-voltage systems, Motor Control Centers, Variable
Frequency Drives, generators, controls, and electrical distribution required.
Journeyman Electrician - Minimum 4 years of electrical experience, including at least 2 years performing
commercial/industrial electrical installation, maintenance, troubleshooting, and repair involving motors, motor
controls, Motor Control Centers, Variable Frequency Drives, 480V systems, generators, and electrical distribution.
Electrician Helper - less than 4 years of related experience.

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III. SCOPE OF SERVICES
The Scope of Services includes inspections, preventative maintenance, repairs, and installations of electrical systems,
components and equipment as required by the County. Equipment serviced includes, but is not limited to, main service
connections, switchgear, variable frequency drives, soft starts, vacuum breakers, motors, contactors, electric service
panels, circuit breakers, service disconnects, conduit, raceways, cabling, outlets, lighting fixtures, connections to HVAC
equipment data cabling, control cabling, ATS, power distribution substations, transformers, load centers, lighting panel
boards, and related appliances.
Awarded Service Provider(s) shall furnish all transportation, materials, supplies, parts, test equipment, instrumentation,
apparatus, services, tools, supervision, labor, engineering, technical knowledge, skills, and all things necessary to provide
services for the thorough inspection, analysis, calibration, cleaning, repair, and coordination of the required work elements.
Work scope shall include renovation of non-NEC compliant systems, obsolete systems, system at end-of-lifecycle,
relocation of existing equipment, and demolition of old equipment no longer in use, at the request of the County. Service
Provider shall provide other miscellaneous services in accordance with contract requirements.
All preventative maintenance, repair, or replacement services shall conform to manufacturer's and industry standards,
including methods and procedures established in the original manufacturer's operations, maintenance and repair manuals.
Parts or components furnished by the Service Provider shall be new, free of defects, and suitable for intended services.
Parts must be replaced with comparable parts and must enable the component to function at the same or an enhanced
level. The Service Provider shall be responsible for proper removal and disposal of old components and equipment.
Replacement of parts and equipment will be subject to the DDR's approval, and the Representative may review fieldwork
and audit associated invoices at any time.
Please see attachment A for list of service locations. Locations may be added, deleted, or changed throughout the life of
this contract.
A. Service Call Repair on a Time and Material Basis (T&M)
The Service Provider shall provide electrical system repair services on an as needed basis in response to service calls or
deficiencies discovered during PM execution. The Service Provider shall be available on a 24-hour/7day per week basis. It
shall be the Service Provider's responsibility to respond to all service requests. No T&M work shall be performed without
prior authorization from the DDR. A single trip charge may be applied to a repair service request. Trip charges shall not
apply to PM repairs.
Main electrical service connections, transformers, switch gear, and on-site cabling, may be the responsibility of the
electrical service company. The DDR shall be consulted if the Service Provider is unable to verify County ownership of
equipment.
County ownership includes, but is not limited to the following:
* Electrical service panels, circuit breakers, service disconnects, automatic transfer switches, conduit, raceways,
cabling, wiring, and connections for services and circuitry to power outlets, lighting fixtures, and electrical and
electronic equipment.
* Power outlets.
* Exterior and interior lighting fixtures and associated ballasts, circuitry, switches, dimmers, controllers, and lamps.
Exterior lighting fixtures may include pole mounted lights accessible only by boom trucks or mechanical lifts, and
interior fixtures may include those accessible only by mechanical lifts or special ladders.
* Motor starters and controls, power wiring and connections to HVAC equipment, water heaters, and electric water
coolers.
* Network and data communication and control cabling, including but not limited to CAT 5, coax, and fiber optic.
* Installation and termination of field devices associated with low voltage controls and building safety and security
systems.

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1. Scheduling
The T&M section of this agreement will require careful coordination between the DDR and the Service Provider(s). Work
orders for repairs shall be issued to the Service Provider with end user contacts as well as time ranges to perform repair
work with as little disruption to facility operations as possible. It will be the responsibility of the Service Provider to
schedule all work around facility operations. When technicians are dispatched for repair work the Service Provider shall
send the DDR a dispatch email. This correspondence shall at a minimum contain the technician's name, address of the
facility, equipment to be serviced, as well as estimated arrival time. Effective communication will be crucial to the success
of the T&M program.
2. Emergency Requests
Service Provider shall provide a single point of contact for emergency service requests. This shall be monitored 365
days a year 24 hours a day.
Some pieces of equipment are critical to daily operations. Some equipment is remotely monitored, and service calls
may come after hours. When critical equipment fails an emergency service request may be called in. Such request
shall be given priority over all other County requests or PM work. The awarded Service Provider shall be required to
field these calls. A single trip charge may be added to Emergency requests.
3. After Hours
Occasionally, to minimize disruption of County operations, or for safety concerns, it may be necessary to schedule
installation or major repair services outside of normal business hours. To be billable as after-hours the County must
request after-hour service. It will be the responsibility of the DDR to ensure access is provided. These requests may initiate
a trip charge and will be billed at the overtime rates as stated in the Bid Schedule. This work element shall always require
pre-approval from the DDR. After Hours may be defined as, before 7AM and after 5PM, weekends, or County holidays.
4. Response Time
The Service Provider should respond with repair crew at the facility within two (2) business days for normal business
requests. The Service Provider shall respond to emergency calls, in the field within two (2) hours of initial request. Normal
business requests should be 7:00 A.M.- 5:00 P.M. Monday through Friday.
5. Trip Charge
A single service charge may be applied per service call, regardless of the number of vehicles or personnel dispatched to the
site. Invoices shall reflect actual time on site only; the trip charge is designated solely to cover travel costs and shall not be
duplicated in labor billing. Trip charges are permissible for Time and Material calls including repair, after hours, and
emergency calls. Trip charge shall not apply to PM tasks, or PM repairs.
6. Repair Costs
If the Service Provider expects a repair to exceed $3,000.00, the technician or another Service Provider representative shall
contact the DDR prior to initiating the repair and shall provide a written estimate of the repair costs. This estimate shall
include a detailed listing of expected labor costs by personnel classification, rate, and hours; an itemized description of
required parts and their costs; and a schedule for when the work can be performed. This estimate must be approved in
writing by the DDR and must be retained and submitted by the Service Provider to the County with the final service report.
The estimate must adhere to the rates stated in the Bid Schedule.
7. Installation Services
The Service Provider shall be responsible for all new electrical installations and system upgrades. Estimates should be
requested in advance and provided to the DDR itemized and in accordance with the time and material markup rates set
forth in the Bid Schedule.
8. Basis of Compensation
Compensation to the Service Provider for service call responses will be based on the hourly labor rates provided in the Bid
Schedule for the contract, the actual cost of parts plus a percentage markup indicated in the same bid (but not to exceed
the percentages provided in the Bid Schedule) and a fixed Service Call Charge when applicable. Hours shall be calculated
daily from the time the Service Provider's personnel arrives at a service location until the personnel leaves the site. Travel
time to and from the location will not be compensated, and travel time away from the service location will not be
compensated on an hourly basis. However, one Service Call Charge of a fixed amount may be added to a service call to

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cover all travel time, including time away from the service site to pick up parts or materials. After hours labor rates may be
charged for time outside of the "normal hours" specified in the bid when requested by the County. Emergency service calls
shall be billed at the emergency rates as stated in the Bid Schedule. Parts must be itemized and billed at actual cost plus
the pre-determined markup. The Service Provider also agrees that it will provide documentation of costs for parts and
materials upon request of the County. This is accomplished by attaching the itemized invoice. Subcontractor services when
authorized by the County shall be billed at markup rates in the Bid Schedule for subcontractor markup percentage.
Subcontractor costs must be documented.
Each participating department may have some procedural variations for service requests, reporting, and invoicing. It shall
be the responsibility of the awarded Service Provider to work with participating department to meet operational needs.
9. Utilization of Personnel
The Service Provider will typically be expected to utilize one (1) technician for a routine service call or repair. If the Service
Provider anticipates using additional staff for the repair, it shall obtain approval from the DDR prior to committing to the
use of the additional staff. The County will withhold payment for any invoice reflecting additional labor, where this support
did not have prior approval. Staff utilization on larger scale repairs and projects with written authorization from the County
shall reflect the staffing levels in the Service Provider's approved proposal.
IV. PART ONE SPECIFIC
A. Annual Program of Preventative Maintenance (PM)
Gwinnett County has designated a list of equipment for which it requires a set schedule of preventative maintenance tasks.
Detailed checklists for each equipment type are provided below. The frequency of service will be as represented in the Bid
Schedule. Actual months (or year) of service for each facility will be provided by the DDRs after award. The Service Provider
shall provide all labor, materials, and specialized equipment to perform comprehensive electrical preventative
maintenance (PM). The maintenance shall ensure system reliability, personal safety, and compliance with life safety and
electrical codes such as NFPA 70B, 70E, IEEE43, IEEE95 standards.
The County PM checklists are a minimum set of tasks to be performed during preventative maintenance procedures. The
awarded Service Provider(s) shall review the PM procedures provided and suggest additional tasks as necessary.PM
details and checklists are provided in below.
All work is to be performed by a licensed electrician or qualified testing technician. Test equipment shall be calibrated, and
calibration records shall be made available to the County upon request.
B. Participating Departments
This Invitation to Bid encompasses electrical services supporting multiple County departments, each maintaining a unique
portfolio of facilities, equipment types, and operational requirements. This section is intended to provide department specific
context to ensure the Service Provider understands the full scope of services required and the operational constraints unique
to each participating department.
The Service Provider shall treat each participating department as a separate entity with respect to scheduling,
reporting, and invoicing. All services performed within each department's portfolio shall be coordinated with the
Designated Department Representative.
Upon award, each department shall appoint a Designated Department Representative (DDR) to administer the contract.
In the absence of this individual the DDR may designate alternate personnel to provide the same directions or
decisions as described herein.
Police Services
The Gwinnett County Police Department (GCPD) operates a diverse portfolio of public safety facilities including police
headquarters, precincts, specialized operations facilities, training facilities, fleet and maintenance facilities, an aviation hangar,
and other support buildings. These facilities utilize electrical equipment and systems operating across low, medium, and high
voltage applications and support mission-critical public safety operations on a twenty-four (24) hour per day, seven (7) day per
week basis. Due to the critical nature of public safety, the preventive maintenance requirements for GCPD
facilities exceed those of typical commercial facilities in operational sensitivity, system reliability, and continuity of service.

BL143-26 PAGE 9
All test equipment utilized under this contract shall be properly calibrated in accordance with manufacturer's
recommendations and applicable industry standards. Documentation verifying calibration shall be maintained by the
Service Provider and made available to the County upon request.
The Service Provider shall coordinate all work activities with the GCPD DDR. Any work involving electrical outages, de-
energization of equipment, or interruption of critical building systems shall require prior approval from the GCPD DDR
and shall be scheduled during times designated by the County.
Fire and Emergency Services
Fire and Emergency Services (Fire) will be participating in both the T&M and PM portions of this contract.
Support Services
Department of Support Services (DoSS) is the primary Department for administration of this contract. DOSS operates a
diverse portfolio of service locations including courthouses, tag offices, community resource centers, detention facilities,
medical examiner, as well as general buildings. These facilities vary in hours of operation, levels of service, security
requirements, and criticality. Thus awarded Service Provider shall coordinate with the DDR to service these locations
efficiently and with as little disruption to facility operations as possible.
Sheriff's Office
Due to the facility's high-security environment, all Service Providers are required to comply with established security
protocols, which include but are not limited to:
* Daily sign in and sign out procedures.
* Compliance with identification and badge display requirements.
* Toll and equipment control policies.
Assigned escorting provided by Sheriff's Office staff for all Service Providers while inside secure areas. The Sheriff's
Office will have a Sheriff specific PM devoted to Dry Type Transformers.
Parks and Recreation
Parks and Recreation will have all PMs for Parks and Recreation Facilities handled by Licensed in house electrical
staff. Parks and Recreation will not be participating in the PM part of this contract.
C. PM Scheduling
At the commencement of the contract term, the Designated Department Representative (DDR) shall collaborate with the
awarded Service Provider to establish a comprehensive preventative maintenance (PM) schedule. This schedule will
ensure the timely execution of all PM tasks at the specified intervals, in accordance with the contract requirements and
agreed-upon service standards.
The Program of Preventative Maintenance shall require careful coordination between the DDR and the Service Provider.
Work orders for Preventative Maintenance shall be issued to the Service Provider with end user contacts as well as time
ranges to perform the Preventative Maintenance with as little disruption to facility operations as possible. It will be the
responsibility of the Service Provider to schedule all work around facility operations. When technicians are dispatched for
PM work the Service Provider shall send the DDR a dispatch email. This correspondence shall at a minimum contain the
technician's name, Work Order number, address of the facility, equipment to be serviced, as well as estimated arrival time.
Effective communication will be crucial to the success of this contract.
Pricing as indicated in the Bid Schedule shall be all inclusive for Preventative Maintenance Services. No upcharge of any
kind shall be permitted.
D. Electrical PMs
1. Wattstopper Nash Courts Building- Monthly
The Service Provider shall provide a 24/7/365 emergency response for failures and/or troubleshooting of the Wattstopper
lighting control system that impacts court operations, life safety egress, administrative spaces, detention and secure area
lighting. The County will divide requests into two (2) categories: Emergency and High Priority. Emergency requests will
involve life safety, active courtrooms, detention areas, and/or service interruptions. High priority may include a single zone

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failure in a non-secure area. Service Provider shall be expected to respond to Emergency requests within 30 minutes and
be on site within two (2) hours. High Priority Requests shall require an in the field response within 8 hours, during normal
business hours.
Personnel performing services on the Wattstopper system shall be a Wattstopper certified technician, with Legrand
training.
The Service Provider shall be expected to respond to calls the County has determined are emergencies, including but not
limited to the following:
* Total or partial lighting failure in any courtroom, holding cell, sally port, control room, or secure hallway.
* Lights stuck OFF in any occupied secure area.
* Lights remain on in areas requiring after hours blackout.
* Lighting control panel failure affecting one or more zones.
* Loss of manual override/ override switches not performing correctly.
* Any failure during active court proceedings or scheduled dockets.
* Sensor or controller failure creating a security or ADA accessibility issue.
2. Lightening Protection and Site Grounding
Annual for Critical Buildings, Triennial for all others.
The Service Provider shall perform preventative maintenance inspections of all lightening protection systems and site
grounding systems at facilities designated by the County. The Service Provider shall also be responsible for identifying and
documenting facilities where lightening protection or grounding systems are absent, deficient, or require installation. When
available, the County shall provide record drawings to provide a baseline reference for this effort.
Reference Description
NFPA 780 Standard for the Installation of Lightning Protection
Systems
UL 96A Installation Requirements for Lightning Protection
Systems
UL 96 Lightning Protection Components
LPI-175 Lightning Protection Code
IEEE Std 81 Guide for Measuring Earth Resistivity, Ground
Impedance, and Earth Surface Potentials
NEC (NFPA 70) Article 250 Grounding and Bonding
3. Main Breaker and Switchgear Maintenance
Annual for Critical Buildings, Triennial for all others.
Service Provider shall perform preventative maintenance on all main breakers and switchgear. This shall include
operational exercising, lubrication of moving parts, and torque verification, of all electrical connections. Work shall include
an infrared thermal scan of all energized switchgear components conducted under normal load. A written report identifying
anomalies ranked by severity classification. Service Provider shall provide a complete maintenance report documenting
findings, corrective actions taken, and recommendations for deficiencies beyond the scope of the PM service.
IR inspections shall be performed while equipment is energized and under normal load conditions whenever
possible. Minimum recommended load during scanning: 40% of normal operating load. Inspections shall be conducted by
qualified thermographers trained in electrical safety and infrared imaging. Personnel shall comply with arc flash and shock
protection requirements per NFPA 70E. Deficiencies shall be documented and prioritized for corrective action.