Purchase of HD8 Hydrant Lids Addendum 1

Location:	North Carolina
Posted:	Jun 18, 2026
Due:	Jul 1, 2026
Agency:	Raleigh-Durham Airport Authority
Type of Government:	State & Local
Category:	66 - Instruments and Laboratory Equipment
Publication URL:	To access bid details, please log in.

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Raleigh-Durham Airport Authority

1000 Trade Drive

PO Box 80001

RDU Airport, NC 27623

www.RDU.com

INVITATION FOR BID (“IFB”)

RALEIGH-DURHAM AIRPORT AUTHORITY

Procurement Department

1000 Trade Dr., PO Box 80001

RDU Airport, NC 27623

Refer ALL Inquiries to:

Authority Contact: Ahmad Hamilton

E-Mail: Ahmad.Hamilton@rdu.com

INVITATION FOR BIDS (IFB) NO.: 554-2026-0017

IFB Title: Purchase of HD8 Hydrant Lids

Type of Commodity/Good: Hydrant Lids

IFB Advertise Date: June 3, 2026

Deadline for Submitting Questions: June 10, 2026, at 2 pm

EST

IFB Due Date and Time: July 1, 2026, at 2 pm EST

v12/2015

TABLE OF CONTENTS

SECTION I – BID INSTRUCTIONS

Notice

Solicitation Schedule and Questions

Submittal of Bids, Modifications, and Withdrawal

Bid Process, and Notification of Award, Right to Reject, Bonding

Addenda, Clarifications, Amendments, Modifications, Waivers

Bid Format and Content

Ethics & Objectives

Appropriations

Non-exclusiveness of Contract

10. Terms and Conditions

11. Fixed Pricing

12. Buy American

13. RESERVED

14. Civil Rights

15. Occupational Safety and Health Act

SECTION II – SPECIFICATIONS

Specifications

[Reserved]

SECTION III – SMALL BUSINESS (SB) PROGRAM

Small Business (SB)

SECTION IV – REQUIRED FORMS

Form A – Bid Form

Form B – Execution of Bid and Debarment Certification

Form C – Bidder References and Work History

Form D – E-Verify Certification

Form E – Iran Divestment Act Certification of Eligibility

Form F - Buy American Certification

Form G - Tax Delinquency and Felony Convictions Certifications

Form I – Supplier Survey and W-9 forms

Form J – Sample Contract (Terms and Conditions)

10. Form K – Specification Verification Form

11. Additional data to be submitted.

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INVITATION FOR BID (IFB NO. 554-2026-0017)

SECTION I

BID INSTRUCTIONS

Notice

Raleigh-Durham Airport Authority (the “Authority”) invites bids from qualified contractors or individuals (the “Contractor”)

interested in providing the Authority with Seventy-Five (75) HD8 Hydrant Lids (“Goods”).

This IFB is available electronically as of the date of issuance on the following websites:

Business Opportunities - Raleigh-Durham International Airport (rdu.com)

Government Contract Bids, RFPs & Procurement | DemandStar (DemandStar.com)

For questions related to this IFB, contact the person indicated on the cover sheet. All questions in regard to this IFB shall be

directed in writing to the Authority Contact by e-mail. Only inquiries in writing will be accepted by the Authority, and only

written responses will be binding upon the Authority. There shall be no communication with the Authority regarding this IFB

unless otherwise directed by the Authority’s Point of Contact identified above. ** NO PHONE CALLS **

All answers to inquiries will be posted on the websites referenced above. It is the responsibility of all Contractors interested in

submitting responses to this IFB to routinely check the specified websites for any revisions to this IFB, responses to questions,

change of schedule, addenda, announcements and other procurement information.

Written questions concerning this IFB will be received via e-mail only until the Due Date for Questions specified in the schedule

above by the Authority’s Point of Contact. Please insert “Questions - IFB # 554-2026-0017” as the subject for the email. The

Authority will prepare responses to all written questions properly submitted and post the responses as an Addendum on the

primary website referenced herein. Oral responses are not binding upon the Authority. Questions received after the deadline

for the submission of written questions may not receive a response

This procurement shall be conducted in accordance with all applicable federal and state laws and regulations, and the policies

and procedures of the Authority, as those may be amended. All future amendments to any such laws, regulations and applicable

Authority policies and procedures shall be applicable to this procurement.

Solicitation Schedule and Deadlines

Issuance of IFB:

June 3, 2026

Due Date for Written Questions:

June 10, 2026 by 2:00pm EST

Response to Questions:

June 17, 2026, Estimated

DUE DATE AND TIME FOR BIDS

July 1, 2026, at 2 pm EST at which time bids will be publicly

opened and read aloud

The Authority reserves the right to revise the schedule in its sole discretion.

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INVITATION FOR BID (IFB NO. 554-2026-0017)

Questions:

Written questions concerning this IFB will be received until June 2, 2026, at 2 pm EST by the Authority Contact. Questions

must be submitted to the Authority Contact in writing via email. Please insert “Questions – 554-2026-0017” as the subject for

the email. The Authority will prepare responses to written questions submitted as appropriate and post the responses on the

website referenced herein. Oral responses are not binding upon the Authority.

Submittal of Bid, Modifications, and Withdrawal

Bidders will have the option of submitting Bids electronically or hard copies. Electronic copies must be submitted via

DemandStar by the due date and time specified at the following website:

https://www.demandstar.com/app/buyers/quotes/creation. Instructions for submitting can be found at the following link:

network.demandstar.com/wp-content/uploads/2021/01/eBid-Demonstration.mp4

Hard copies, Offerors must submit sealed packages inclusive of one (1) original hardcopy complete Bid and one (1) bound

tabbed copy of the original complete Bid. The original Bid must be signed by a company official authorized to make a legal

binding offer. An electronic version on a USB flash drive in searchable Adobe Acrobat PDF format to the Authority

Contact and an electronic redacted version must also be provided.

Digital Bid Preferred.

Bids from Contractors must be received by the Due Date and Time specified above and delivered to the following location:

If Delivered by United Parcel Service (UPS):

If Delivered by FedEx:

Raleigh-Durham Airport Authority

Attn: Ahmad Hamilton

RDU Center

1000 Trade Drive

Morrisville, NC 27560

Raleigh-Durham Airport Authority

Attn: Ahmad Hamilton

RDU Center

1000 Trade Drive

Raleigh, NC 27623

Raleigh-Durham Airport Authority

If Delivered by United States Postal Service (USPS): If Hand Delivered to RDU Authority Building:

Raleigh-Durham Airport Authority

Attn: Ahmad Hamilton

RDU Center

PO Box 80001

RDU Airport, NC 27623

Raleigh-Durham Airport Authority

RDU Authority Building-Cell Phone Lot

Attn: Ahmad Hamilton

RDU Center

1000 Trade Drive

RDU Airport, NC 27623

Bids shall be enclosed in a securely sealed envelope or package. The envelope/package must be addressed to the Authority as

specified above. The name and address of the prospective Contractor and the IFB # and title shall be placed on the outside of

the package. Bids shall not be accepted by electronic means. All items required to be included with the bid submission must

be included, or the bid may be subject to rejection. It is the responsibility of the Contractor to ensure that the bid package is

complete and received by the Authority at the proper time. The Authority will in no way be responsible for delays caused by

the United States mail delivery, common carrier, or by any other occurrence. If Contractor wishes to submit multiple bids, each

must be in a separate sealed envelope as described herein.

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INVITATION FOR BID (IFB NO. 554-2026-0017)

Failure to execute/sign a bid prior to the submittal deadline shall render the bid invalid. Regardless of cause, late bids will not

be accepted and will be automatically disqualified from further consideration.

The Authority will permit modifications to a bid after submittal until the specified due date and time for accepting bids. The

bid may be picked up by a representative of the bidding Contractor provided that the request to modify is in writing, is executed

by the bidding Contractor or the bidding Contractor’s duly authorized representative, and is filed with the Authority. It is the

bidding Contractor’s responsibility to resubmit before the deadline. All bid modifications shall be hand-delivered to the

Authority Contact.

A bidding Contractor may withdraw a bid without prejudice prior to the submittal deadline, provided that the request is in

writing, is executed by the bidding Contractor or his/her duly authorized representative, and is filed with the Authority.

From the date that this IFB is issued until the selection and the announcement, Contractors shall only contact the Authority

Contact with respect to any facet of this procurement. Bidding Contractors shall not be permitted to contact any Authority

Board Member, Officer, employee, agent or selection committee member with respect to this procurement. Violation of this

provision shall result in the disqualification of the bidding Contractor’s bid.

All costs incurred by any Contractor in responding to this IFB shall be borne by such Contractor. The Authority shall have no

responsibility whatsoever for any associated direct or indirect costs.

By submitting a bid to the Authority the bidding Contractor agrees that the Contractor’s bid shall remain effective for 180 days

after the deadline for submitting the bid.

Bid Process, Notification of Award, Right to Reject, Bonding

All bids shall be opened in public and read aloud at the Raleigh-Durham Airport Authority Building if required by law, and if

an award is made, the Authority will award the contract to the lowest responsible and responsive bidding Contractor, taking

into consideration quality, performance and the time specified in the IFB for the performance of the contract.

The Authority will notify the successful Contractor of the award by email. If the successful Contractor defaults or otherwise

is unable to enter into a contract with the Authority, then the Authority reserves the right to award a contract to the next lowest

responsible and responsive bidding Contractor. The successful proposing Contractor will have fourteen (14) calendar days

after receipt of the notification of award to furnish any performance and payment bonds required herein.

The Authority reserves the right to reject any and all bids, in whole or in part: by deeming the offer unsatisfactory as to quality

or quantity, delivery, or price offered; for non-compliance with the requirements or intent of this solicitation; for lack of

competitiveness; for error(s) in specifications or indications that revision would be advantageous to the Authority; as a result

of the cancellation of, or other changes in, the intended project; as a result of a determination that the proposed requirement is

no longer needed; for lack of available funds; because of circumstances that prevent determination of the best offer; or by any

other determination that rejection would be in the best interest of the Authority. The Authority reserves the right to reject any

bid as non-responsive if the bid fails to include any of the required information on the required forms in the specified order. If

all bids are rejected, the Authority Contact will send an email or letter to all bidding Contractors informing them that all bids

were rejected.

The Authority reserves the right to cancel this IFB if it is determined to be in the best interest of the Authority to do so.

Addenda, Clarifications, Amendments, Modifications, Waivers

The Authority reserves the right to amend, insert, or delete any item in this IFB if it is determined to be in the best interest of

Authority. If it becomes necessary to revise any part of this IFB, a written addendum to this IFB will be posted on the websites

referenced herein. The Authority will not be bound by, and the Contractor shall not rely on, any oral or written communication

or representation regarding this IFB except to the extent that it is contained in an addendum to this IFB or the Questions and

Answers as posted on the IFB websites, and is not superseded by a later addendum to this IFB.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Purchase of HD8 Hydrant Lids Addendum 1

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See also