High Density Polyethylene Pipe

State of Delaware
DEPARTMENT OF TRANSPORTATION
INVITATION TO BID
HIGH DENSITY POLYETHYLENE PIPE
Contract Number:
DOT2617-HDPYE_PIPE
- Deadline to Respond -
TUESDAY, SEPTEMBER 22, 2026
PRIOR TO 2:00 P.M. Local Time
State of Delaware
DEPARTMENT OF TRANSPORTATION
Administration Building
Contract Administration
800 Bay Road, Dover, DE 19901
QUESTIONS are to be submitted via e-mail to DOT-ask@delaware.gov
Responses to Questions will be posted to this project at Bids - Delaware Bids and Contracts, and Bonfire Portal.
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ATTENTION ALL BIDDERS:
The enclosed packet contains an "Invitation To Bid" for;
HIGH DENSITY POLYETHYLENE PIPE
The invitation consists of the following:
SECTION A - GENERAL PROVISIONS
SECTION B - TECHNICAL SPECIFICATIONS
SECTION C - AWARD AND EXECUTION
SECTION D - GENERAL AUTHORITY
SECTION E - DEFINITIONS
SECTION F - BID REQUIREMENTS
SECTION G - BID SUBMITTAL
ATTACHMENTS
A. Attachment A - Non-Collusion Statement/Affirmation;
B. Attachment B - Subcontractor Information Form
C. Attachment C - Business References Form;
D. Attachment D - Exception Form
E. Attachment E - Confidentiality Form;
Appendix 1 - Bid Price Form
All above documents are made part of this solicitation and are contained within this file, or available for download
at the following site:
Bonfire Procurement Portal
Please review and follow the information and instructions contained in all section of this Invitation to Bid.
Should you have questions, please email; DOT-ask@delaware.gov.
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SECTION A - GENERAL PROVISIONS
DESCRIPTION:
This Invitation to Bid (ITB) is issued to cover requirements for the Department of Transportation for the purpose of
obtaining High Density Polyethylene Pipes. The vendor is advised that this contract is considered a supply contract. The
quantities in the proposal are based on estimated needs for the required activities within the district(s) shown.
1. KEY DATES/MILESTONES
The following dates and milestones apply to this Invitation To Bid (ITB) and subsequent contract award. Vendors are
advised that these dates and milestones are not absolute and may change due to Addendums to this ITB or unplanned
events during the bid proposal and award process.
Activity Due Date
Written Questions Due No Later Than: Ten (10) business days prior to Bid Due Date
Written Answers Last Posted No Later Than: Five (5) business days prior to Bid Due Date
Bid Due Date: Shown on Page 1 (May be Superseded by Addendums)
Public Bid Opening 2:00 P.M. Local Time on Bid Due Date
The Department may extend the time and place for opening of bids from that described on not less than 2 business days'
notice, by posting such notice on this project's Webpage at http://bids.delaware.gov/, and Bonfire Procurement Portal.
2. PUBLIC BID OPENING
Bidders or their authorized representatives are invited, but not required, to be present at the bid opening held at the
Delaware Department of Transportation's Administration Building, 800 Bay Road, Dover, DE.
NEW
Attendance is not required. DelDOT offers a call-in number to hear the Bid Opening telephonically.
The telephone number to call is (302) 504-8986.
When prompted, enter Meeting number (access code): 651 529 280#
It is anticipated the telephone access information will remain the same for all Bid Openings.
The public bid opening ensures the citizens of Delaware that contracts are being bid fairly on a competitive basis and
comply with Delaware procurement laws. The bids will be publicly opened on the date and at the time specified
above unless changed via posted Addendum and shall be awarded within thirty (30) days thereafter, unless extended
by mutual agreement. The main purpose of the bid opening is to reveal the names of the bidders, not to serve as a
forum for determining the apparent low bidders. The disclosure of additional information, including prices, shall be
at the Department's discretion until such time that the responsiveness of each bid has been determined. After receipt
of a fully executed contract(s), the successful vendor(s) and pricing will be posted at http://contracts.delaware.gov/.
3. INQUIRIES & QUESTIONS > DOT-ask@delaware.gov
We welcome your interest in working with us, and we will be pleased to answer any questions you may have in
formulating your response to this ITB.
Questions must be submitted before the date identified above in order to receive a response. All inquiries must be
submitted via E-mail to: DOT-ask@delaware.gov.
The Department's response to questions will be posted according to the procurement schedule to the State of Delaware
Bid Solicitation Directory Website: http://www.bids.delaware.gov/.
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Direct contact with State of Delaware employees other than DelDOT's Contract Administration staff regarding this ITB
is expressly prohibited without prior consent. Vendors directly contacting State of Delaware employees risk elimination
of their proposal from further consideration. Exceptions exist only for organizations currently doing business in the
State who require other contact in the normal course of doing that business.
4. DESIGNATED CONTACT > DOT-ask@delaware.gov > (302) 760-2031
All requests, questions, or other communications about this RFP shall be made via E-Mail to the Delaware Department
of Transportation. Address all communications to the email address listed above; communications made to other State
of Delaware personnel may disqualify the vendor. Attempting to ask questions by phone or in person will not be
recognized as valid and Vendors should rely only on written statements issued by the ITB designated contact. All contact
with State of Delaware employees, contractors or agents of the State of Delaware concerning this ITB shall be conducted
in strict accordance with the manner, forum and conditions set forth in this ITB. Other issues call (302) 760-2031.
5. CONTRACT PERIOD AND EXTENSIONS
Each awarded vendor's contract and prices shall be valid for an initial Term of one (1) year from contract execution.
The contract may be renewed for four (4) additional, one-year extension periods through negotiation between the
Vendor and the Department. Negotiation should be initiated no later than ninety (90) days prior to contract termination.
The State reserves the right to extend this contract on a month-to-month basis for a period of up to three months.
6. PRICE ADJUSTMENT
Upon expiration of the initial Contract term, each one-year Contract extension may adjust pricing by mutual written
agreement. The pricing must cover the full term of the Contract extension period. If the price difference for any
extension period exceeds the previous one-year period, approval of the price adjustment shall be at the discretion of the
Department. The Department retains the right to reject a request for future year extensions at any time.
The Vendor is not prohibited from offering a price reduction on its services or materiel offered under the contract. The
State is not prohibited from requesting a price reduction on those services or materiel during the initial term or any
subsequent options that the State may agree to exercise.
7. ADDENDA TO THE INVITATION TO BID
If it becomes necessary to revise any part of this ITB, revisions will be posted at http://bids.delaware.gov/. By submitting
an offer to the State, vendors have acknowledged receipt, understanding and commitment to comply with all materials,
revisions, and addenda related to the Invitation to Bid.
8. SHIPPING TERMS
F.O.B. DESTINATION; Freight Pre-paid and Allowed: Vendor owns all goods in transit and is liable for delivery
to the point of destination. Vendor is responsible for filing any claims with the delivering carrier for breakage or other
loss and for any damage resulting from transportation. The vendor shall include the cost of freight in the unit price bid.
9.
10. SAMPLES OR BROCHURES
Samples or brochures may be required.
11. BID BOND REQUIREMENT
The requirement for a Bid Bond has been waived.
12. PERFORMANCE BOND REQUIREMENT
There is no Performance Bond required.
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12. STATE OF DELAWARE BUSINESS LICENSE
If required, prior to receiving an award the successful vendor shall either furnish proof of State of Delaware Business
Licensure or initiate the process of application where required. An application may be requested in writing to: Division
of Revenue, Carvel State Building, P.O. Box 8750, 820 N. French Street, Wilmington, DE 19899-8750 or by telephone
to one of the following numbers: (302) 577-8201 - Public Service, (302) 577-8205 - Licensing Department.
Information regarding the award of this contract will be given to the Division of Revenue. Failure to comply with the
State of Delaware licensing requirements may subject your organization to applicable fines and/or interest penalties.
13. EXAMINATION OF SPECIFICATIONS AND PROVISIONS
The bidder shall examine carefully this proposal, forms, attachments, and appendices of this ITB. The bidder shall
investigate and satisfy itself as to the conditions to be encountered, specifications, quality and quantities of the material
to be furnished, and the full requirements of this ITB. The submission of a proposal shall be conclusive evidence that
the bidder has made examination of all requirements of this ITB. Bidders are required to fully acquaint themselves as
to State procurement laws, regulations and this Invitation to Bid prior to submitting a bid.
The Department requires the use of various electronic applications for various documentation processes.
These processes will be identified, and the Contractor's required use will be detailed during the Preconstruction
Meeting. No additional payments will be made to the contractor to use or interface with the applications.
14. QUANTITIES
The attention of bidders is called to the fact that, unless stated otherwise, the quantities given in the proposal are best
estimates and are given as a basis for the comparison of bids. Quantities ordered may be increased or decreased by any
eligible agency as deemed necessary during the period of the contract. Bidders shall recognize there are no guaranteed
minimum contract quantities or values associated with this solicitation.
15. MANDATORY INSURANCE REQUIREMENTS
As a part of the contract requirements, the awarded firm must obtain at its own cost and expense and keep in force and
effect during the term of this contract, including all extensions, the minimum coverage limits specified below with a
surety satisfactory to the State. Awarded firms must carry the following coverage and provide a certificate of insurance
after award:
a. Worker's Compensation and Employer's Liability Insurance in accordance with applicable law.
b. Commercial General Liability - $1,000,000 per occurrence/$3,000,000 per aggregate.
c. Product Liability - $1,000,000 per occurrence/$3,000,000 aggregate.
d. Automotive Liability Insurance covering all automotive units used in the work (including all units leased from
and/or provided by the State to Vendor pursuant to this Agreement as well as all units used by Vendor, regardless
of the identity of the registered owner, used by Vendor for completing the Work required by this Agreement to
include but not limited to transporting Delaware clients or staff), providing coverage on a primary non-
contributory basis with limits of not less than:
1. $1,000,000 combined single limit each accident, for bodily injury;
2. $250,000 for property damage to others;
3. $25,000 per person per accident Uninsured/Underinsured Motorists coverage;
4. $25,000 per person, $300,000 per accident PIP benefits if carrying any of our clients or employees; and
5. Comprehensive coverage for all vehicles leased from the State of Delaware Fleet Services which shall cover
the replacement cost of the vehicle in the event of collision, damage, or other loss.
Should any of the above described policies be cancelled before expiration date thereof, notice must be delivered in
accordance with the policy provisions.
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Before any work is done pursuant to this Agreement, the Certificate of Insurance and/or copies of the insurance policies,
referencing the contract number stated herein, shall be filed with the State. The certificate holder is as follows:
Delaware Department of Transportation, P.O. Box 800, Dover, DE 19903 - Contract No: DOT2617
In no event shall the State or Department be named as an additional insured on any policy required under this agreement.
Nothing contained herein shall restrict or limit the Vendor's right to procure insurance coverage in amounts higher than
those required by this Agreement. To the extent that the Vendor procures insurance coverage in amounts higher than
the amounts required by this Agreement, all said additionally procured coverages will be applicable to any loss or claim
and shall replace the insurance obligations contained herein.
To the extent that Vendor has complied with the terms of this Agreement and has procured insurance coverage for all
vehicles Leased and/or operated by Vendor as part of this Agreement, the State of Delaware's self-insured insurance
program shall not provide any coverage whether coverage is sought as primary, co-primary, excess or umbrella insurer
or coverage for any loss of any nature.
16.ORDERING PROCEDURE
Successful vendors are required to have either a local telephone number within the (302) area code, a toll free (800)
number, or agree to accept collect calls. Orders may be accomplished by written purchase order, telephone, email, fax
or computer on-line systems. The vendor must accept full payment by procurement (credit) card and/or conventional
check and/or other electronic means at the State's option, without imposing any additional fees, costs or conditions.
17.PERSONNEL, EQUIPMENT AND SERVICES
a. The Vendor represents that it has, or will secure at its own expense, all personnel required to perform the services
required under this contract.
b. All of the equipment and services required hereunder shall be provided by or performed by the Vendor or under
its direct supervision, and all personnel, including subcontractors, engaged in the work shall be fully qualified
and shall be authorized under State and local law to perform such services.
c. None of the equipment and/or services covered by this contract shall be subcontracted without the prior written
approval of the Department.
18.SUBCONTRACTS
Subcontracting is permitted under this ITB and contract. However, every subcontractor shall be identified in the
Proposal (Attachment B) and agreed to in writing by the Department or as are specifically authorized in writing by the
Agency during the performance of the contract. Any substitutions in or additions to such subcontractors, associates, or
consultants will be subject to the prior written approval of the State.
The Vendor(s) shall be responsible for compliance by the subcontractor with all terms, conditions and requirements of
the ITB and with all local, State and Federal Laws. The Vendor shall be liable for any noncompliance by any subcontractor.
Further, nothing contained herein or in any subcontractor agreement shall be construed as creating any contractual
relationship between the subcontractor and the State.
If a company elects to be a subcontractor for another vendor, the subcontractor may not independently bid on this
solicitation.
19.ITB ORDER OF PRECEDENCE
In the event there is any discrepancy between the provisions of the ITB documents, the following order of precedence of
the Sections govern so that the former prevails over the latter: G-Bid Submittal; A-General Provisions; C-Award and
Execution; F-Bid Requirements; D-General Authority; Appendixes (if any); then B-Technical Specifications.
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20. MINIMUM WAGE RATES:
Work performed under this solicitation may fall under the State of Delaware Minimum Wage Rates or the Delaware
Prevailing Wage rates.
21. APPENDIXES:
If included with this ITB, Appendices are made a part of this solicitation and are available for download at the following
site: http://bids.delaware.gov/.
22. SIGNAGE LANGUAGE: NEW
In order to maintain effective communication with the traveling public, only place signs, banners, flags, or other
displays within the projects limits that meet the requirements of the latest version of the Delaware Manual on Uniform
Traffic Control Devices. Any signs or other materials which deviate from the MUTCD, must be preapproved by the
Engineer. The only signage and materials which may be displayed upon vehicles and equipment within the Project
area are signs denoting the name of the Contractor and any subcontractors and other signs and/or materials required
and approved pursuant to the MUTCD and the Engineer. Contractor shall immediately remove any signs or materials
within the Project that does not meet these requirements immediately upon notification by the Engineer. Failure to
remove signs or other materials following notification from the Engineer will result in Liquidated Damages being
assessed in the manner and amount specified in the Standard Specifications section 108.9.A.
23. BIDDERS MUST BE REGISTERED with DelDOT in order to submit a bid. Registrations are now completed online
through SimpliGov. When completing your registration, be sure to select Non-Professional Services: Materials and
Non-Licensed Services as your business type. To complete registration or for more information, click here.
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SECTION B - TECHNICAL SPECIFICATIONS
1. SILENCE OF SPECIFICATIONS
The apparent silence of the specifications as to any detail, or the apparent omission from it of detailed description
concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and only material
and workmanship of the first quality are to be used. Proof of specification compliance is the responsibility of the vendor.
2. OR EQUAL (PRODUCTS BY NAME)
Specifications of products by name are intended to be descriptive of quality or workmanship, finish and performance.
Desirable characteristics are not intended to be restrictive. Substitutions of products for those named will be considered
provided the vendor certifies that the function, characteristics, performance and endurance qualities of the material
offered is equal or superior to that specified.
3. TECHNICAL SPECIFICATIONS:
By reference, the following specifications are incorporated herein:
Standard Specifications of Road and Bridge Construction dated January 2025, as amended.
The attached clauses relate in particular to furnishing of material and represent modifications to and/or clarification of
the specifications noted above.
In case of conflict, these Special Provisions shall take precedence and shall govern.
BIDDING PROCEDURES. The Department will accept bids on, encompassing the following Sections:
Section A - North and Canal District
Section B - Central District
Section C - South District
Bidders may bid on any one or all Sections (Districts). However, bidders must bid on all items in whichever Section
they bid.
DESCRIPTION OF PROJECT. The vendor is advised that this contract is considered a supply contract. The
quantities in the proposal are based on estimated needs for the required activities within the district(s) shown. Notice
is hereby provided that the Department may increase or decrease the quantities purchased as deemed necessary or
expedient. An increase or decrease in the quantity will not be regarded as sufficient grounds for an increase or decrease
in the unit prices.
DELIVERY PROVISIONS. Delivery is to be made by the vendor within ten (10) working days after receipt of either
written or electronic mail notification. Delivery shall be made during normal business hours of the Maintenance Yards
(Monday - Friday, 7:00am - 3:00pm). If the material is not delivered in the time allotted, the Engineer reserves the
right to purchase the needed material on the open market to meet their needs. Costs of open market purchases in excess
of those, which would have resulted from contract purchases, will be back charged to the vendor.
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The material shall be delivered to the following locations within each District:
NORTH DISTRICT
North District Yard - 39 East Regal Blvd., Newark, DE 19713
CANAL DISTRICT
Area 22 - 444 Lorewood Grove Rd., Middletown, DE 19709
CENTRAL DISTRICT
Area 6 - Harrington Yard, 129 Jackson Ditch Road, Harrington, DE 19952
Area 7 - Magnolia Yard, 1235 Briarbush Road, Magnolia, DE 19962
Area 8 - Cheswold Yard, 4275 Seven Hickories Road, Cheswold, DE 19936
SOUTH DISTRICT
Area 20 - Gravel Hill Yard, 20106 Gravel Road, Georgetown, DE 19947
QUALITY AND SERVICE: Samples of the materials furnished on this contract shall be tested by the Materials
and Research Section and/or certified analysis shall be furnished by the manufacturer.
Upon award of this contract, the vendor shall promptly notify the Engineer of their proposed sources of materials and
make any other related product submissions. This information shall be sent electronically to the Materials &
Research Section at sourceletters@delaware.gov.
A representative from Materials & Research may take samples from any shipments received for analysis. The results
of such tests shall be final and binding upon all parties concerned in these contracts and subject to the conditions
contained herein.
If the vendor is required to deliver the cold patch/high performance cold patch, the material shall be delivered to the
location(s) designated and unloaded.
PAYMENT- POC: Payment for the material will be made upon presentation of triplicate billing certified to the
Engineer and acceptance of the material furnished and mailed as follows:
Department of Transportation
Maintenance & Operations, North District
9 East Regal Blvd.
Newark, DE 19713
Attn. Fiscal Advisor V, (302) 894-6317
Department of Transportation
Maintenance & Operations, Canal District
250 Bear-Christiana Road
Bear, DE 19701
Attn. Fiscal Advisor V, (302) 326-4414
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Department of Transportation
Maintenance & Operations, Central District
930 Public Safety Boulevards
Dover, DE 19901
Attn. Fiscal Advisor V, (302) 760-2425
Department of Transportation
Maintenance & Operations, South District
P. O. Box 490
Georgetown, DE 19947
Attn. Fiscal Advisor V, (302) 853-1321
MATERIALS: Pipes, couplings, and fittings shall be made of polyethylene compounds, and shall meet all applicable
requirements of AASHTO M294 Type S or Type C (as applicable) for pipe sizes 12" and larger. Polyethylene pipes,
couplings and fittings less than 12" in diameter shall meet the requirements of AASHTO M252. The pipes and fittings
shall be free of foreign inclusions and visible defects and pipe shall be cut squarely and cleanly so as to not adversely affect
joining or connecting. Visible defects such as cracks, creases, unpigmented or non-uniformly pigmented pipe are not
permissible in the pipe, couplings, or fittings as furnished.
Joints for all pipe and fittings shall use gasketed watertight bell/spigot or bell/bell couplers. The gaskets shall meet the
requirements of ASTM F477 and the joint system shall be certified to meet a 10.8 psi laboratory test per ASTM D3212.
In addition, the joint system shall provide sufficient longitudinal strength to preserve pipe alignment and prevent separation
at the joint.
The Contractor shall provide a manufacturer's certificate signed by the manufacturer's representative stating the product
was manufactured, tested, and supplied in accordance with all the applicable requirements of AASHTO M-294 (or
AASHTO M252 as applicable), ASTM F477 and ASTM D3212. The manufacturer shall verify compliance with
AASHTO M294 through the National Transportation Product Evaluation Program.
Supplied 48" and 60" pipe shall be perforated to meet the manufacturer's specifications. Perforations shall be located
on the exterior corrugation of the pipe. There shall be 8 perforations spaced at 45 degrees with a diameter of 3/8 of an
inch per corrugation. The interior liner of the pipe shall not be perforated.
PERFORATED, CORRUGATED POLYETHYLENE TUBING (CPT): Perforated CPT shall conform to the
requirements of AASHTO M 252, and shall be supplied in individual lengths no shorter than 10'. Coil pipe will only
be permitted in 4" diameter, when it is to be machine installed.
METHOD OF MEASUREMENT: The quantity of material to be paid for shall be measured as the actual number of
linear feet conforming with all the requirements furnished in accordance with these provisions.
Where applicable, weights will only be accepted as showing the actual amount of material delivered if verified by
certified and stamped weight slips signed by a certified weigh master.
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