Provision of Maintenance and Repair of Radio Towers and Lighting Systems on an Annual Contract

August 14, 2026
INVITATION TO BID
BL124-26
The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified service providers for
the Provision of Maintenance and Repair of Radio Towers and Lighting Systems on an Annual Contract for the
Department of Information Technology Services.
Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and
Company Name. Bids will be received until 2:50 P.M. local time on September 11, 2026 at the Gwinnett County
Purchasing Office, 75 Langley Drive, Lawrenceville, Georgia 30046. Any bid received after this date and time will not be
accepted. Bids will be publicly opened and read at 3:00 P.M. This will be a virtual bid opening only. Please use the link
found here to join, or by dialing 1-323-676-6170. Access Code is: 679 210 530#. Apparent bid results will be available
the following business day on our website www.gwinnettcounty.com.
Questions regarding bids should be directed to Bethany White, Purchasing Associate II at
Bethany.White@GwinnettCounty.com or by calling 770-822-8723, no later than 3:00 P.M. on September 3, 2026. Bids
are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.
Successful service providers will be required to meet insurance requirements. The Insurance Company should be
authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-10
or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or
activities. Any requests for reasonable accommodations required by individuals to fully participate in any open
meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the
Gwinnett County Justice and Administration Center, 770-822-8165.
The written bid documents supersede any verbal or written prior communications between the parties.
Award will be made to the services provider submitting the lowest responsive and responsible bid. Gwinnett County
reserves the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest.
Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and
pricing with the lowest responsive, responsible bidder(s) at its discretion.
Award notification will be posted after award on the County website, www.gwinnettcounty.com and companies
submitting a bid will be notified via email.
We look forward to your bid and appreciate your interest in Gwinnett County.
Bethany White
Purchasing Associate II
The following pages should be returned in duplicate as your bid: Bid Schedule, Page 9
References, Page 10
Personnel Experience Form(s), Page 11
Contractor Affidavit and Agreement, Page 12
Code of Ethics Affidavit, Page 13

BL124-26 Page 2
I. INTRODUCTION
Gwinnett County is requesting bids for the Provision of Maintenance and Repair of Radio Towers and
Lighting Systems on an Annual Contract. Repair of these Radio Towers is necessary to ensure FCC
and FAA Regulatory Compliance, to ensure satisfactory technical operation, and compliance with
insurance requirements to include required inspections and accountability in the event of an accident.
The County needs sufficient information to determine whether the selected service provider has the
equipment, experience, and qualifications necessary to complete the anticipated work in a
professional manner.
II. SCOPE OF WORK AND REQUIREMENTS
A. Maintenance and Condition Assessment Reports and Tower Repair Requirements
The successful service provider shall provide a two-man (minimum number) team trained and
qualified to ensure high-quality maintenance and repairs are completed on the County's radio
communication tower sites.
The schedule for the repairs and maintenance will be agreed upon by both the successful service
provider and the County. The County must be notified of any variance in the schedule 24 hours in
advance and must be approved by the County in writing.
Tower Lighting and Specialized Maintenance Requirements
The service provider shall provide all labor, equipment, materials, and specialized services
necessary to inspect, maintain, repair, and replace tower lighting systems associated with the
County's communications towers, including the 800-foot Tuggle Road tower.
The bid shall specifically account for towers requiring multi-tier, high-intensity, dual-lighting, or
synchronized lighting systems, including, but not limited to:
* Synchronized flashing light heads and associated controls.
* High-intensity obstruction lighting systems.
* Dual-lighting systems and side-mounted lighting.
* Junction boxes, associated wiring, cabling, and connections.
* Lighting control and monitoring equipment.
* Replacement of failed lighting components and associated hardware.
* Transitioning from incandescent/xenon to LED. All replacement LED fixtures must be
FAA L-810(F)/L-864(F) IR-compliant
* Inspection, testing, synchronization, and operational verification of all tower lighting
systems once per quarter, for each term of the contract.
For towers of 800 feet or greater, all specialized equipment, personnel, and services required to
safely perform the work should be included in bid schedule. This may include, but is not limited to,
specialized rigging, hoists, winches, cranes, lifting equipment, climbing equipment, and other
means necessary to access and service elevated lighting components.
All costs associated with the specialized equipment, mobilization, setup, rigging, personnel, and
safety requirements necessary to perform work on these towers shall be included in the service
provider's bid and shall not be considered an additional cost unless specifically authorized by the
County.
The service provider shall identify within its bid the equipment, methods, and resources it intends
to utilize for servicing the County's 600-foot and 800-foot towers and shall demonstrate that it has
the qualifications and capabilities necessary to safely perform this work.

BL124-26 Page 3
Tower sites to be maintained are listed below. Other tower locations may be added/deleted if
agreed to in writing by the authorized County representative according to the unit prices
outlined in the bid document.
Location Latitude Longitude Tower Type
1. HICKORYVIEW 33-56-38 83-57-41 350 FT.
374 Hickory View Drive Guyed Tower
Lawrenceville, GA 30045
2. LANIER MTN 33-50-58 84-02-20 400 FT.
2286 Highpoint Road Self-Supporting
Snellville, GA 30078
3. GOSHEN SPRINGS 33-54-59 84-12-04 450 FT.
5878 Goshen Springs Road Self-Supporting
Norcross, GA 30071
4. BROWN RD 33-59-19 84-04-49 460 FT.
1850 North Brown Road Self-Supporting
Lawrenceville, GA 30043
5. LANIER WATER PARK 34-08-36 84-00-11 600 FT.
2601 Buford Dam Road Guyed Tower
Buford, GA 30518
6. TUGGLE RD 34-05-57 83-55-02 800 FT.
3800 Tuggle Road Guyed Tower
Buford, GA 30519
7. TRIBBLE MILL 33-53-59 83-54-50 600 FT.
2568 Chandler Road Guyed Tower
Grayson, GA 30017
8. PD HDQTRS 33-59-14 83-58-26 200 FT.
770 Hi Hope Road Self-Supporting
Lawrenceville, GA 30043
9. NORRIS LAKE 33-46-18.2 84-03-05.8 350 FT.
4663 Anderson-Livsey Lane Self-Supporting
Snellville, GA 30078
10. CROOKED CREEK 33-57-48.6 84-15-30.5 230 FT.
6556 Plant Drive Self-Supporting
Norcross, GA 30092
B. Performance Standards
All work shall be performed in compliance with the following:
a. FCC Rules and Regulations, Part 17 - Construction, Marking and Lighting of Antenna
Structures
b. FAA Advisory Circular, AC No: 70/7460-1M, and 70/7460-1L with Changes, Obstruction
Marking and Lighting
c. TIA Standard, TIA-222-H, Structural Standard for Antenna Supporting Structures and Antennas
d. Applicable Local Building Codes (e.g. BOCA, NEC, etc.)
e. Applicable Occupational Safety and Health Act ("OSHA") laws, regulations and requirements,
and shall assure that its officers, employees and agents, including all contractors, comply with
all OSHA regulations.
The successful service provider shall be responsible for the cited regulations only with regard to
maintenance and repairs of the tower structure, lighting, and appurtenances. Compliance with
regard to transmitting and receiving equipment and operations shall be outside the scope of this
contract.

BL124-26 Page 4
C. Maintenance and Repair Standards
Unless otherwise modified herein, repair procedures for any tower repairs proposed by the
service provider shall be in accordance with the latest version of:
a. Telecommunications Industry Association (TIA) standard TIA-222-H
b. Federal Aviation Administration (FAA) Advisory Circular AC 70/7460-1L
c. FAA Specification for Obstruction Lighting Equipment Advisory Circular 150/5345-43
d. Federal Standard FED- STD-595
e. ACI/ASTM concrete standards and all applicable local codes.
D. Maintenance and Repair Stipulations Overview
The County anticipates that the services requested herein typically will be provided during the
normal business hours of 8:00 A.M. to 5:00 P.M., Monday through Friday. All required maintenance
and repairs shall be performed within these hours and shall be scheduled with the Gwinnett County
Department of Information Technology Services. A County employee will be required to open and
secure each tower site.
E. Routine Maintenance & Tower Obstruction Lighting Upgrade and Compliance Requirements
The service provider shall provide all labor, materials, equipment, and technical services necessary
to maintain, repair, replace, and upgrade the County's tower obstruction lighting systems. The
requirements of this section apply to routine maintenance as well as lighting system upgrades,
modernization, and replacement of obsolete or failing components.
Lighting System Upgrades
The service provider shall be responsible for recommending and implementing obstruction lighting
upgrades when existing systems are obsolete, no longer supported, unreliable, or otherwise require
modernization. Proposed upgrades shall maintain compliance with applicable FAA requirements
and shall be submitted to the County for review and approval prior to implementation.
Where practical and approved by the County, failing or obsolete incandescent, xenon, or other
legacy lighting components shall be replaced with current, FAA-compliant LED or equivalent
technology rather than replacing components with discontinued or obsolete technology.
Legacy Lighting Components
When replacement of existing lighting components is necessary, the service provider shall make
every reasonable effort to utilize currently supported and commercially available components. The
service provider shall not routinely replace failing equipment with obsolete incandescent or xenon
components when an approved, compatible, FAA-compliant modern alternative is available.
Any proposed continued use of legacy components shall be documented and approved by the
County prior to installation.
FAA NOTAM Management
The service provider shall be responsible for the opening, monitoring, updating, tracking, and
closing of FAA Notices to Air Missions (NOTAMs) associated with tower obstruction lighting
outages, maintenance activities, or active replacement work.
The service provider shall ensure that required NOTAMs are properly established for the duration of
any outage or condition requiring notification and shall promptly close or cancel the applicable
NOTAM once the obstruction lighting system has been restored and verified operational.
The service provider shall maintain documentation of all NOTAM activity and provide such
documentation to the County upon request.

BL124-26 Page 5
FAA Notification for Major Modifications
The service provider shall be responsible for identifying and notifying the County of any proposed
modification that may require FAA notification, review, approval, or other regulatory action.
Major changes to obstruction lighting configurations, tower height profiles, lighting locations,
lighting characteristics, or other tower modifications that could affect the structure's FAA
obstruction evaluation shall not be performed without appropriate coordination and authorization.
The Contractor shall assist the County with any required FAA documentation, notifications, filings,
or coordination associated with such modifications.
Electrical Grounding and Surge Protection
The service provider shall ensure that all tower obstruction lighting systems and associated
electrical components have proper electrical grounding, bonding, and surge protection in
accordance with applicable electrical codes, FAA requirements, manufacturer specifications, and
recognized industry standards.
This requirement shall include, as applicable:
* Tower and equipment grounding and bonding.
* Grounding of lighting control equipment and junction boxes.
* Surge protection for power and control circuits.
* Protection against lightning-induced surges.
* Inspection and testing of grounding and surge protection systems.
* Correction of deficiencies identified during inspections or maintenance activities.
The service provider shall document any deficiencies in grounding, bonding, or surge protection and
provide recommendations for corrective action to the County.
Documentation and Verification
Following any lighting repair, replacement, or upgrade, the service provider shall verify that the
system is fully operational, properly synchronized where applicable, and compliant with applicable
FAA and industry requirements.
The service provider shall provide the County with documentation identifying the work performed,
components replaced or upgraded, FAA/NOTAM actions taken, testing completed, and any
outstanding deficiencies or recommendations.
Each maintenance and repair team shall complete all required maintenance and repairs for all tower
sites and provide a written report for each, identifying the maintenance and repairs performed and
the associated costs. The successful service provider shall also provide before and after color
photos and a written report.
If the successful service provider cannot perform maintenance and repairs at a tower site, the issue
must be documented in the report with an explanation as to why the work could not be performed.
The service provider must also provide color photos to support the written explanation.
The successful service provider must provide a sample of their standard maintenance and repair
report/document. The County will review the sample with the successful service provider. If it is
determined that the County requires more information that what the service provider currently
provides in their standard maintenance and repair report/document, the County will work with the
service provider to update the report/document to meet the County's needs.
Any parts and/or services used by the service provider shall meet or exceed the specifications of
the Original Equipment Manufacturer (OEM) of the structure or equipment involved.

BL124-26 Page 6
All maintenance and repairs shall be completed to ensure favorable review when inspected by the
FAA and the FCC. Any work which fails to meet the standards of said inspections shall be corrected
by the service provider at no additional cost to the County.
F. Warranty
The service provider shall warrant against failure of all materials and workmanship associated with
its work for five (5) years after the date of acceptance of such work by the County.
The successful service provider shall provide the County with copies of the standard
manufacturer's warranties for any new equipment and parts purchased and installed by the service
provider. The service provider shall provide this warranty information with its maintenance and
repair services reports.
The service provider must provide a written statement certifying that the work on each tower has
been properly completed.
If any of the work is found defective or not in accordance with the service request or applicable
codes and standards, the service provider shall correct warranted work promptly, at no cost to the
County, after receipt of a written notice from the County to do so.
III. PERFORMANCE STANDARDS AND QUALITY ASSURANCE
A. Protection, Cleaning and Restoration of Work Sites
The service provider shall keep work sites clean and free of debris. When providing services,
service provider shall maintain a level of cleanliness and neatness needed for proper execution
of the work. When services are complete, service provider shall clean all areas of the work site
disturbed by its activities, of rubbish, waste material and litter; remove all tools, equipment and
surplus materials from the site, and remove any temporary protection and facilities installed
during its services. If anything at the tower sites is inadvertently destroyed or damaged, the
service provider shall replace or restore at the service provider's cost.
B. Waste Disposal
The service provider shall dispose of all waste promptly and shall comply with government
regulations and other legal requirements when doing so. The service provider shall not dispose
of volatile wastes (cleaning compounds, primers and solvents, etc.) in storm or sanitary drains,
on pavements or in gutters, or in a manner that will contaminate soils or be harmful to plant life
at the service location. At sites where removal of antennae, transmission lines, or other hardware
is required, prime service provider shall coordinate in advance with designated County personnel
before removal.
C. Safety Precautions and Requirements
The service provider shall take precautions to prevent fires and facilitate fire-fighting operations.
Service provider shall store flammable materials in non-combustible containers and store away
from fire sources and shall remove flammable waste regularly from the work site. The service
provider also shall carefully supervise operation of potential fire sources such as cutting and
welding. If the successful service provider welds or torches to cut, the service provider will be
required to follow the FM Global Hot Work Program and will be provided a permit packet.
The service provider shall provide and require use of safety equipment, clothing and accessories
as required by its work activities and safety regulations.

BL124-26 Page 7
IV. SERVICE PROVIDER REQUIREMENTS
A. Licenses and Certifications
The service provider should include a copy of current business licenses and certifications
demonstrating qualification to perform radio tower maintenance and repairs with the bid.
B. Prime Service Provider
The County intends to contract with a prime service provider. The service provider shall:
* be the prime service provider (contractor) and shall be solely responsible for contractual
performance.
* be responsible for the maintenance and repairs of each tower.
* certify that all maintenance and repairs have been completed for each tower.
In the event of any subcontracting relationships, the prime service provider will assume all
responsibility for the performance of the services that are supplied by the subcontractor(s).
C. Employee Qualifications and Requirements
All employees and subcontractor(s) who will be performing tower maintenance and repairs must
be certified as a Comtrain or equivalent, Authorized Climber/Rescuer and/or certified in Non-
Climber Training, if applicable. Copies of current certification documents should be submitted
for the successful service providers employees and subcontractor(s) prior to award.
All employees and subcontractor(s) of the successful service provider who will be performing
tower maintenance and repairs must be certified in First Aid and CPR. Copies of current
certification documents must be submitted to the project manager for each employee and
subcontractor(s).
All employees and subcontractor(s) of the successful service provider who will be performing
tower maintenance and repairs must have at least five (5) years of experience.
Service providers must complete the attached Personnel Experience form for each employee of
the prime service provider and any subcontractors who will be working on this project prior to
award.
D. References
The County requests a minimum of three (3) references where work of a similar size and scope
has been completed within the last five years, complete with names, addresses, email addresses,
and phone numbers identifying the contact for that reference on the attached form.
E. Insurance Requirements
The service provider will be required to maintain insurance per the attached standard insurance
requirements for the duration of the contract.
F. Financial Recordkeeping
The service provider is required to maintain a complete set of records, including all supporting
cost documentation and service correspondence for all work performed under this agreement
for the life of the contract and per the Georgia records retention act for governmental contracts.
The service provider shall provide documentation of work completed with each pay request.
Documentation is to include a copy of the written maintenance and repair certification for each
tower with a description of work performed and the invoice for payment. Service provider is
required to maintain a complete set of records including all supporting documentation and
written correspondence for all work performed under this contract for the life of the contract plus
one full year thereafter. The County reserves the right to access and to review any such records

BL124-26 Page 8
during this time period.
V. PAYMENT SCHEDULE
The County shall provide the schedule for the repairs and maintenance to be performed based on site
conditions and available funding. The service provider shall submit invoices and will be entitled to
payment when repairs and maintenance for each tower are completed to the satisfaction of the County.
Acceptance will be based on the Maintenance and Repair Standards listed above.

BL124-26 Page 9
Failure to return this page as part of your bid document may result in the rejection of the bid.
Bid Schedule
Note: Towers may be added and deleted throughout the contract period
EST.
ITEM # ANNUAL DESCRIPTION UNIT COST TOTAL COST
QTY (HRS)
State Hourly Rate for Repairs - Normal Business $ $
1. 120
Hours
2. 40 State Hourly Rate for Repairs - After Business Hours $ $
3. 80 State Hourly Rate for Maintenance $ $
State Percentage of Markup for Supplies/Equipment
4. %
not to exceed 15% percent
BID TOTAL $
Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold
firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-
responsive. Contract to begin November 2, 2026, or upon award.
Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a
percentage increase/decrease is a part of the renewal options, please note this in the space provided
together with an explanation.
Renewal Option 1: % Increase % Decrease Explanation
Renewal Option 2: % Increase % Decrease Explanation
Renewal Option 3: % Increase % Decrease Explanation
Renewal Option 4: % Increase % Decrease Explanation
Certification Of Non-Collusion In Bid Preparation
Signature Date
The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on
each:
Addendum No. Date Addendum No. Date
In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the
"Instructions to Bidders" and all documents referred to therein, if this bid is accepted by the Board of
Commissioners within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which
prices are bid, at the price set opposite each item bid, delivered to the designated point(s) within the time
specified in the bid schedule. By submission of this bid, I understand that Gwinnett County uses Electronic
Payments for remittance of goods and services. Vendors should select their preferred method of electronic
payment upon notice of award. For more information on electronic payments, please refer to the Electronic
Payment information in the General Instructions to Vendors.
Legal Business Name
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number E-mail address

BL124-26 Page 10
FAILURE TO RETURN THIS PAGE AS PART OF BID DOCUMENT MAY RESULT IN REJECTION OF BID
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been
completed.
Note: References should be customized for each project, rather than submitting the same set of references for
every project bid. The references listed should be of similar size and scope of the project being bid on. Do not
submit a project list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Dates
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
Company Name