106-27 - Snow Removal Services

Legal Notice
CITY OF MILFORD
Office of the Purchasing Agent
70 West River Street - Milford, CT 06460
INVITATION TO BID
Notice is hereby given that sealed bids for
SNOW REMOVAL SERVICES
will be received in the Purchasing Agent's Office until
3:00 p.m., Wednesday, October 7, 2026
Specifications are available in the Purchasing Office
or may be downloaded at www.milfordct.us/863/Current-Bids.
The Purchasing Agent reserves the right to reject any or all bids
and to accept any proposal deemed to be in the City's best interests.
The City of Milford is an Equal Opportunity/Affirmative Action Employer.
Fred Bialka
Purchasing Agent
203-783-3225

INSTRUCTIONS
If you download bid packages from the City website at www.milfordct.us/863/Current-Bids it is your
responsibility to insure that you have current information. Click on the "Changes in Bids" icon for any applicable
addenda prior to submitting a bid.
The City is not responsible for data or transmission errors.
Fill in the Bid Form and the Drug Free Workplace Certificate by typewriter or pen - pencil entries will not be
accepted.
If tie bids are received which are equal as to price, quality, and service, a bid received from a business which
submits a drug free workplace certification with the bid form will be given preference in accordance with Milford's
Code of Ordinances, Article V, Division 2., Sec. 2-90.
Sign and seal your bid in an envelope clearly marked: SNOW REMOVAL BID 2027
No responsibility will be attached to any City representative or employee for the premature opening of a bid not
properly addressed and identified.
and mail or hand deliver to:
City of Milford Purchasing Agent
70 West River Street - Milford, CT 06460-3317
Submit one (1) Original Bid and one (1) Copy.
The bid must be in the Purchasing Department no later than the time and date indicated on the Invitation to Bid.
FAXed and E-mailed bids are not acceptable and will not be considered.
Your name and address must appear in the upper left-hand corner and the name of the bid must appear in the lower
left-hand corner of the envelope.
We will not accept or consider bids, withdrawals, or amendments received after the date and time specified.
We are exempt from State sales tax under Connecticut General Statutes Chapter 219, Section 12-412, sub-section A
and from Federal excise tax - do not include these taxes in your proposal.
If you believe that a possible conflict of interest may occur should we accept your proposal and award you a contract
or a purchase order, then you must disclose this belief in a statement attached to the back of the Bid Form.
Please direct all questions by E-mail only to Fred Bialka, Purchasing Agent, at fbialka@milfordct.gov .
All questions must be received by Tuesday, September 29, 2026, by 4:00PM to be given consideration.
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SPECIFICATIONS
The City of Milford seeks hourly rates from qualified contractors for snow and ice removal services
to augment municipal personnel and equipment.
Once a contractor has been awarded, the contractor's operator must drive each of the streets in the assigned zone(s)
with a City representative to review the plow areas at no charge to the City.
Upon award, the contractor will invoice the City for $4,000.00 for pre-paid plowing services. The pre-paid plowing
services will be deducted up to $4,000.00 towards any actual plowing services incurred and billed to the City.
Contractors must meet and agree to follow the following:
Contractors may propose trucks in one or both of the following configurations:
WITH Spreaders Trucks with a single rear axle, permanently mounted plow frame, plow
blade, and hydraulic spreaders.
Spreader Calibration All hydraulic spreaders must be calibrated by the Public Works Garage to spread
the de-icing/traction agent more effectively on the City streets, The calibration shall be
performed at the beginning of each season during the month of October or November at
the same time as the equipment safety inspection.
WITHOUT Spreaders Trucks with a single rear axle and a permanently mounted plow frame, and
plow blade. The City may, at its discretion, use trucks without spreaders.
Lights Trucks must be equipped with auxiliary lights, adjustable plow lights and
strobe or flashing lights.
Tires/Chains Tire chains must be available.
Blade size Snowplow blades must be eleven (10) feet or (11) feet wide. This will simplify spec
Sanders Hopper-type sand spreaders must be hydraulically driven with a minimum
five (5) cubic yard capacity. (Gasoline powered spreaders may be acceptable.) Tailgate
operated spreaders are NOT acceptable.
Plow hoist Hydraulic or pneumatic, required.
Loaders Rubber-tired loaders may be used if or when needed.
Safety All equipment must comply with Department of Transportation and
Federal Motor Carrier Safety Regulations.
Mobilization Contractors may be called in during a snow/ice storm as needed. As the
storm's intensity diminishes or as snow/ice removal is completed, the
contractor's forces will be called off before the City's forces.
Routes Routes will be assigned at the City's discretion during each storm.
GPS The City reserves the right to install a GPS (Global Positioning System) system into any
vehicle the Contractor uses for the purposes of snow removal.
Inspection This is stated further down under Federal Inspections on Page 5.
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Contract term Both equipment and personnel must be available from November 1st of the
current year through April 1st of the following year.
Minimum pay The City will pay the contractor a minimum of four (4) hours for each vehicle
it requests provided that the driver reports for duty and the City finds
the driver and vehicle to be in acceptable condition.
Billable time starts when a driver reports to the Public Works Office and
registers his arrival on the time clock as a punch IN.
Billable time ends when a driver reports to the Public Works Office and
registers his departure on the time clock as a punch OUT.
Down-time Down-time begins when a driver reports to the Public Works Office the need
for repairs and registers this fact on the time clock as a punch OUT.
Down-time ends when a driver reports to the Public Works Office that
repairs are complete and registers this fact on the time clock as a punch IN.
There will be no payment for down-time during which equipment is
repaired. Each contractor must notify the Public Works Office when repairs
are needed.
Payment calculation The amount due the contractor will be calculated by multiplying the hourly
rate proposed herein by the hours worked, excluding down-time. Payment
for more than four hour's work will include the guaranteed minimum four
hours. Payment for less than four hours' work will be at the guaranteed four
hour minimum. The pre-paid plowing services will be deducted up to $4,000.00 until
the credit balance is zero.
Time will be rounded to the nearest quarter (1/4) hour.
Delays Contractors will be allowed a maximum of one (1) hour in which to report
after the call to report for work is made. Should a delay of more than one (1)
hour be expected, the Public Works Director or his designated representative
must be personally notified as to the reason for and the expected length of
the delay.
Cutting blades The City will NOT supply cutting blades and bolts and back-charge the contractor at the
City's cost for same if the contractor so desires.
Sand and salt The City will supply and load salt into the contractor's spreaders
without charge to the contractor. When the contractor's route is finished, all loaded salt
materials must be returned to the Public Works yard.
Insurance Each contractor shall furnish the Purchasing Agent with a Certificate of
Insurance for the following insurance coverage:
- Liability for bodily injury, including accidental death and dismemberment of
not less than One Million Dollars ($1,000,000) for any occurrence.
- Liability for property damage of not less than Five Hundred Thousand
Dollars ($500,000) for any occurrence.
Special Note: The Certificate box labeled DESCRIPTION OF OPERATIONS must include the
words: Snow Removal Operations or Snow Removal Contractor.
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The above insurance shall remain in full force during the contract period.
Cancellation of insurance, in whole or in part, will result in the immediate
termination of any award made hereunder.
Drug test Bidders must submit with their bid a completed Drug Free Workplace
certification Certificate (enclosed) signed by an official of the company which performs
the bidder's drug/alcohol testing (see bottom of last page).
Federal Inspections Vehicles used in snow clearing operations must pass a federal annual inspection and
display the current certified decal on the vehicle according to Federal Requirements. The
Federal Annual Inspection is required of all Commercial Motor Vehicle's (CMV) that
have a GVWR of 10,001 lbs or more, as defined in the definition of a CMV in Federal
Motor Carrier Safety Regulations (FMCSA) CFR 390.5. CFR 396.17 requires that all
CMV's that meet the above definition be inspected annually, according to Appendix G of
the FMCSA regulations.
If requested, the contractor must provide a copy of the current federal annual inspection
form.
Drug Test Certificate (enclosed) signed by an official of the company which performs
the bidder's drug/alcohol testing (see bottom of last page).
Truck Washing Contractors may not wash their trucks and spreaders in the Public Works Yard. You must
take your equipment to a private truck wash facility for cleaning
Special note The award will be made to more than one bidder in order to insure the total
trucks and/or equipment deemed necessary. If the equipment required during
any given storm is greater than the equipment available through this bid, then
the City reserves the right to engage contractors other than, or in addition to,
those who have bid.
The Public Works Director or his designee will decide which bidder's trucks
will be used in any given storm, with due consideration given to equipment
rates, condition, and availability.
- End of specifications -
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CITY OF MILFORD, CT
BID FORM
The undersigned bidder understands the bid invitation, instructions, specifications, and other requirements, accepts
them as being sufficient for the purpose intended, and agrees to provide the City of Milford with the following in
accordance therewith:
2026-2027 Snow Removal Services
Number
Item Available Configuration Total Hourly Rate
Truck, Dump/Truck ____ with plow and sander $ ___________
(Class Class 7 & Up - 26,001 lbs GVWR or more)
Truck ____ with plow only $ ___________
(Class Class 7 & Up - 26,001 lbs GVWR or more)
Payloader (22,000 lbs or more) ____ rubber tired only $ ___________
Other (optional)
Truck, Pickup/Truck ____ with plow and spreader $ ___________
(Class 3 - 10,001 lbs GVWR to 14,000 lbs GVWR)
Truck, Pickup/Truck ____ with plow only $ ___________
(Class 3 - 10,001 lbs GVWR to 14,000 lbs GVWR)
Truck, Dump/Truck (F550 or similar) ____ with plow and spreader $ ___________
(Class 5 - 16,001 lbs GVWR to 19,500 lbs GVWR)
Truck, Dump/Truck (F550 or similar) ____ with plow only $ ___________
(Class 5 - 16,001 lbs GVWR to 19,500 lbs GVWR)
Truck, Dump/Truck (F650 or similar) ____ with plow and spreader $ ___________
(Class 6 - 19,501 lbs GVWR to 26,000 lbs GVWR)
Truck, Dump/Truck (F650 or similar) ____ with plow only $ ___________
(Class 6 - 19,501 lbs GVWR to 26,000 lbs GVWR)
Clearing of Sidewalks and Parking Lots ____ hourly rate $ ___________
at various City addresses as directed by
the DPW Highway Department.
Bid results will be posted on the City's website at www.milfordct.us/864/Open-Bid-Results .
*NOTE: Please submit a copy of your current W-9 Form. (Not a condition of the Bid)
The undersigned bidder certifies that his bid is made independently and without collusion, agreement,
understanding, or planned course of action with any other bidder and that the contents of his bid shall not be
disclosed to anyone other than his employees, agents, or sureties prior to the official bid opening.
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BID FORM
Sign here _______________________________________ Date ____________________________
Print Name _______________________________________ Tel ____________________________
Company Name _______________________________________ FAX ____________________________
Address _______________________________________ E-mail ____________________________
CERTIFICATE OF
COMMERCIAL DRIVER LICENSE (CDL) HOLDER
DRUG TESTING
I hereby certify that the following person was tested for drugs/alcohol per Connecticut Commercial Driver's License
(CDL) requirements and was found to be free from same:
Driver's Name ___________________________________ Test date _____________
Signature ___________________________________ Date _____________
(signature of person performing drug test)
Print name ___________________________________
Drug Test
Company Name ___________________________________
Address ___________________________________ Tel ________________
___________________________________ FAX ________________
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