Request for Proposals - Purchase of Onboarding and Replacement Uniforms and Related Services

Location:	California
Posted:	Dec 1, 2025
Due:	Dec 15, 2025
Agency:	City of Lathrop
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Monday, December 15, 2025 - 5:00pm

The City of Lathrop Police Department is inviting proposals from qualified businesses to furnish complete onboarding uniforms and replacement uniforms and related services for Lathrop Police Department.

The Request for Proposals (RFP) includes detailed information on project scope, submittal requirements, and the selection process.

Firms interested in submitting a proposal should contact Lieutenant Hernandez at bhernandez@ci.lathrop.ca.us with the name of a representative, phone number and e-mail address to ensure receipt of further communications relaying to this RFP, including, but not limited to, Addendums.

For general questions, contact Lieutenant Hernandez electronically at bhernandez@ci.lathrop.ca.us . Responses to questions will be e-mailed to all who have provided a representative’s information.

Interested firms are encouraged to review the RFP and submit their proposals by December 15, 2025 (by 5:00 PM).

Supporting Documents

rfp_uniforms_final.pdf (473 KB)

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REQUEST FOR PROPOSALS

PURCHASE OF ONBOARDING AND REPLACEMENT

UNIFORMS AND RELATED SERVICES

FOR

LATHROP POLICE DEPARTMENT

Proposals Due: December 15, 2025

5:00pm

LATHROP POLICE DEPARTMENT

940 River Islands Parkway

Lathrop, CA 95330

Phone:(209) 647-6400

Fax: (209) 647-6428

Approved:

__________________

Brian Hernandez, Lieutenant, Lathrop Police Department

Date:

December 1, 2025

A. GENERAL INFORMATION

The City of Lathrop (“CITY”) requests proposals from qualified businesses (individually, a

“Respondent” and collectively, “Respondents”) to furnish complete onboarding uniforms and

replacement uniforms and related services for Lathrop Police Department.

Requests for Proposal (RFP) packets are available on the City of Lathrop website:

https://www.ci.lathrop.ca.us/rfps.

B. BACKGROUND

The City of Lathrop, incorporated in 1989, is located in the Northern San Joaquin Valley, at the

junction of Interstate 5, Interstate 205, and State Route 120. Lathrop is centrally located within a

30-minute commute of Tracy, Manteca, Stockton, Lodi, Modesto, Livermore and Pleasanton.

Lathrop’s population as of January 1, 2025, reported by the State of California Department of

Finance, is 38,596 which represents a 4% growth from the previous year, continuing to make

headlines as one of California’s fastest growing communities.

The City of Lathrop launched its Police Department July 1, 2022, currently employing 55 sworn

and non-sworn employees, at varying ranks and positions.

C. ANTICIPATED SCOPE OF SERVICES

Respondent agrees to provide Lathrop Police Department with complete onboarding uniforms for

new employees and replacement uniform pieces, as needed. Additionally, perform repairs,

alterations, and apply Lathrop Police Department insignia to all garments as directed. Uniforms

shall comply with Lathrop Police Department uniform specifications and standards, as outlined in

the uniform manual.

Each position and rank require specific uniform pieces needed to constitute complete uniforms.

Respondent must be able to fulfill complete uniform orders within 21 days. A comprehensive list

of uniform pieces by position and/or rank is provided as Attachment 1.

Respondent agrees to diligently perform these services in accordance with the upmost standards

of its profession and to City’s satisfaction.

D. CONTRACT TERM

The term of the contract for Purchase of Onboarding and Replacement Uniforms and Related

Services will begin as early as January 1, 2026, and expire on June 30, 2027.

E. RFP CONTENT

The proposals shall include, but not be limited to the following information:

• Respondent’s information, including business name, physical address, phone number,

business days and hours, and contact name and email;

• Description of respondent’s ability to perform services outlined in Anticipated Scope of

Services;

• Completed Uniform Items and Additional Services Bid List, included as Attachment 2,

including pricing for all items;

• Acceptance of terms of City’s Service Contract, sample included as Attachment 3.

F. EVALUATION CRITERIA

The City will consider Respondent’s proposals, experience, expertise, level of professional service,

physical location, and price in the award of the project. The City may also choose to take into

account the Respondent’s performance in past and ongoing projects, if applicable.

G. AGREEMENT FOR SERVICES

The City has provided a copy of the Service Contract (See Attachment 3). Please provide proposed

Compensation and Scope of Work Exhibits with your proposal. Furthermore, firms proposing this

project shall adhere to, and comply with federal and state regulations.

The selected Respondent(s) shall, within ten (10) calendar days from the date of the Notice of

Intent to Award, provide the City with the following documents: insurance and endorsements

acceptable to the City of Lathrop, proof of purchase of a City business license, any other documents

and certificates required by the RFP, and a signed Service Contract provided by the project

manager.

H. REVISION TO THE RFP

The City reserves the right to revise the RFP prior to the date that responses are due. The City

reserves the right to extend the date by which the responses are due. Revisions and extensions to

the RFP shall be posted on the City’s website and will be the responsibility of the proposer to

check for any and all addendums prior to submittal at: Bids and RFPs | City of Lathrop CA.

The City also reserves the right to reject any or all the responses, and to re-initiate or abandon the

RFP process.

I. SELECTION PROCESS

The City shall review the responses for completeness, clarity and content. Based on the review,

the City may choose to contract with multiple respondents to ensure timely response to requests

for repair or replacement.

The basis of award for the service agreement will be the lowest total dollar amount of one (1) of

each specification based on the complete uniform bid list.

The City of Lathrop anticipates all uniform purchases during the term of the agreement to total

approximately $60,600. All agreements awarded for purchase of onboarding and replacement

uniforms and related services shall not exceed a total amount of $60,600. The City of Lathrop

reserves the right to award no work or portion of the $60,600 not-to-exceed contract value.

The Respondent, by submitting a response to this RFP, waives all rights to protest or seek any

legal remedies whatsoever regarding any aspect of this RFP. This RFP does not commit the City

to award a contract, to defray cost incurred in the preparation of a proposal pursuant to this RFP

or to procure or contract for work.

The City reserves the right to reject any and all proposals, or to negotiate separately with any

source whatsoever in any manner necessary to serve the best interests of the City. Non-acceptance

of any proposal does not imply any criticism of the proposal or imply that the proposal was

deficient.

The City will follow the selection schedule listed below but reserves the right to modify the

schedule in any manner necessary to serve the best interests of the City.

J. PROPOSED SCHEDULE

Release Request for Proposals

RFP Response Deadline

Notice of Intent to Award

Commence Services

December 1, 2025

5:00 PM, December 15, 2025

December 22, 2025

January 1, 2026

Costs for responding to this RFP are entirely the responsibility of the Respondent and shall not be

chargeable in any way to the City. All material submitted becomes the property of the City and

may be returned only at the City's option.

One (1) electronic PDF copy of proposal shall be emailed, or one (1) original proposal may be

mailed or hand delivered to the contact below. RFP response shall be signed by an authorized

representative of the proposing entity, and shall be delivered on or before 5:00 pm December 15,

2025, to:

Brain Hernandez

bhernandez@ci.lathrop.ca.us

City of Lathrop Police Department

940 River Islands Parkway

Lathrop, CA 95330

Note that proposals received after this time and date may be rejected.

For general questions, only the authorized project representative should contact Brain Hernandez

electronically at bhernandez@ci.lathrop.ca.us.

K. ATTACHMENTS

Attachment 1 – Uniform Specifications

Attachment 2 – Uniform Items and Additional Services Bid List

Attachment 3 – Sample Service Contract

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for Proposals - Purchase of Onboarding and Replacement Uniforms and Related Services

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