CLOUD-BASED ASSET MANAGEMENT SYSTEM IMPLEMENTATION AND RELATED SERVICES

The Las Virgenes Municipal Water District is seeking Proposals for CLOUD-BASED ASSET MANAGEMENT SYSTEM IMPLEMENTATION AND RELATED SERVICES . Proposals are to be submitted through the Procurement Portal at https://procurement.opengov.com/portal/lvmwd , no later than 5:00 pm on Friday, June 5, 2026 .

The District is not responsible for emails that fail to deliver regardless of the cause of the failure. Submitters will receive email confirmation of receipt of the proposal.

The District is seeking a modern, cloud-based asset management system (AMS) to serve as the foundation for a comprehensive, data-driven maintenance and asset management program (AMP). Currently, the District’s asset data, maintenance history, inventory records, and work management processes are decentralized and fragmented across multiple platforms including Tyler Munis enterprise resource planning (ERP) system, Advanced Utility Systems (AUS) customer information system (CIS), ESRI’s geographic information system (GIS), departmental shared drives, and individual workstations. Much of the District’s maintenance and operational data is in manual formats such as paper inspection sheets and within disparate third-party applications which include UpKeep, SwiftComply , ESRI Field Maps, Survey 123, and MS Excel.

These siloed environments have created operational inefficiencies with lack of a single source of truth that hinders the District’s ability to gather accurate asset lifecycle costs. As such, the District’s objective is to transition to a centralized, scalable system of record to track the total cost of ownership and implement a proactive "cradle-to-grave" asset lifecycle strategy. The proposed AMS must integrate seamlessly with existing core technologies (e.g., Tyler Munis, AUS, and ESRI) to eliminate data redundancy and provide a holistic view of the District’s infrastructure. By consolidating maintenance history, condition assessments, and cost data into a unified platform, the District aims to optimize resource allocation, enhance regulatory reporting, and support cost and risk-based decision making for effective long term capital planning.