ITB #26082-B On-Call Concrete Services

Location:	Georgia
Posted:	Mar 6, 2026
Due:	Mar 24, 2026
Agency:	Fayette County
Type of Government:	State & Local
Category:	V - Transportation, Travel and Relocation Services Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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March 6, 2026

Subject: Invitation to Bid #26082-B On-Call Concrete Services

Gentlemen/Ladies:

Fayette County, Georgia invites you to submit a bid for the above listed solicitation in

accordance with the information and specifications contained herein.

Questions concerning this invitation to bid should be addressed to Sherry White in writing

via email to swhite@fayettecountyga.gov or fax to (770) 305-5208. Questions will be

accepted until 3:00p.m., Wednesday, March 18, 2026.

Purchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m.

The office telephone number is (770) 305-5420.

Please return your response to the following address:

Fayette County Purchasing Department

140 Stonewall Avenue West, Suite 204

Fayetteville, Georgia 30214

Bid Number: 26082-B

Bid Name: On-Call Concrete Services

Your envelope must be sealed, and should show your company's name and address.

Bids will be received at the above address until 3:00p.m., Tuesday, March 24, 2026, in the

Purchasing Department, Suite 204. Bids will be opened at that time.

Bids must be signed to be considered. Late bids cannot be considered. Faxed bids or emailed

bids cannot be considered.

If you download this invitation to bid from the county’s web site, it will be your responsibility to

check the web site for any addenda that might be issued for this solicitation. The county

cannot be responsible for a vendor not receiving information provided in any addendum.

GENERAL TERMS AND CONDITIONS

ITB #26082-B On-Call Concrete Services

1. Definitions:

a. Bidder: A company or individual who submits a bid in response to this Invitation to Bid.

b. Successful Bidder: The company or individual that is awarded a contract.

c. Contractor: The Successful Bidder, upon execution of the contract.

d. County: Fayette County, Georgia.

2. Bid is Offer to Contract: Each bid constitutes an offer to become legally bound to a contract

with the County, incorporating the invitation to bid and the bidder’s bid. The binding offer

includes compliance with all terms, conditions, special conditions, specifications, and

requirements stated in the invitation to bid, except to the extent that a bidder takes written

exception to such provisions, and the County agrees to the exception. All such terms,

conditions, special conditions, specifications, and requirements will form the basis of the

contract. The bidder should take care to answer all questions and provide all requested

information, and to note any exceptions in the bid submission. Failure to observe any of the

instructions or conditions in this invitation to bid may result in rejection of the bid.

3. Binding Offer: To allow sufficient time for a contract to be awarded, each bid shall constitute a

firm offer that is binding for ninety (90) days from the date of the bid opening to the date of

award.

4. Bidder’s Questions: As appropriate, the County will post answers to questions and/or other

information concerning the Invitation to Bid in the form of an addendum on the County’s

website at www.fayettecountyga.gov. It is the responsibility of the prospective bidder to check

the website for any addenda issued for this invitation to bid.

5. References: Include with your bid a list of three (3) jobs that your company has done that are

of the same or similar nature to the work described in this invitation to bid, on the form

provided. Include all information as requested on the form.

6. Bid Submission: Submit your bid, along with any addenda issued by the County, in a sealed

opaque envelope. Mail or deliver one (1) original bid, signed in ink by a company official

authorized to make a legal and binding offer, and one (1) copy on a flash drive, to:

Fayette County Government

Purchasing Department

140 Stonewall Avenue West, Suite 204

Fayetteville, GA 30214

Bid Number: 26082-B

Bid Name: On-Call Concrete Services

Also show your company name on the envelope. You may submit sealed bids in person, by U.S.

mail, or by a commercial carrier. Do not submit bids by facsimile, e-mail, or other electronic

means. Once submitted, all bids become the property of Fayette County.

7. Bid Preparation Costs: The bidder shall bear all costs associated with preparing the bid.

8. Late Bids: Bids not received in the Purchasing Department by the time and date of the

scheduled bid opening will not be considered.

9. More than One Bid: Do not submit alternate bids or options, unless requested or authorized by

the County in the Invitation to Bid. If a responder submits more than one bid without being

requested or authorized to do so, the County may disqualify the bids from that responder, at

the County’s option.

10. Bid Corrections or Withdrawals: The bidder may correct a mistake, or withdraw a bid,

before the bid opening by sending written notification to the Director of Purchasing. Bids

may be withdrawn after the bid opening only with written authorization from the

Director of Purchasing.

11. Defects or Irregularities in Bids: The County reserves the right to waive any defect or

irregularity in any bid received. In case of a discrepancy between unit prices and extended

prices, the unit price will govern unless the facts or other considerations indicate another basis

for correction of the discrepancy.

12. Prices Held Firm: Prices bid shall be firm for the period of the contract, unless otherwise

specified in the contract. All prices bid for commodities, supplies, equipment, or other products

shall be quoted FOB Destination, Fayette County or job site.

13. Quantities are Estimates: Quantities listed herein are estimates for the period specified. This

will be an indefinite-quantity type contract, with County requirements fulfilled on an “as

ordered” basis. No guarantee to purchase the amounts shown is intended or implied. The

County reserves the right to order larger or smaller quantities at the prices stated in the bid of

the Successful Bidder.

14. Non-Collusion: By responding to this Invitation to Bid, the bidder represents that the bid is not

made in connection with any competing bidder, supplier, or service provider submitting a

separate response to this invitation to bid, and is in all respects fair and without collusion or

fraud.

15. Bid Evaluation: Award will be made to the lowest responsive, responsible bidder, taking into

consideration payment terms, vendor qualifications and experience, quality, references, any

exceptions listed, and/or other factors deemed relevant in making the award. The County may

make such investigation as it deems necessary to determine the ability of the bidder to perform,

and the bidder shall furnish to the County all information and data for this purpose as the

County may request. The County reserves the right to reject any bid item, any bid, or all bids,

and to re-advertise for bids.

16. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any

deviation from standard payment terms must be specified in the resulting contract, and both

parties must agree on such deviation. Cash discounts offered will be a consideration in

awarding the bid, but only if they give the County at least 15 days from receipt of invoice to pay.

For taking discounts, time will be computed from the date of invoice acceptance by the County,

or the date a correct invoice is received, whichever is the later date. Payment is deemed made,

for the purpose of earning the discount, on the date of the check.

17. Trade Secrets – Confidentiality: If any person or entity submits a bid or proposal that contains

trade secrets, an affidavit shall be included with the bid or proposal. The affidavit shall declare

the specific included information which constitutes trade secrets. Any trade secrets must be

either (1) placed in a separate envelope, clearly identified and marked as such, or (2) at a

minimum, marked in the affidavit or an attached document explaining exactly where such

information is, and otherwise marked, highlighted, or made plainly visible. See O.C.G.A. § 50-

18-72 (A)(34).

18. Trade Secrets – Internal Use: In submitting a bid, the bidder agrees that the County may reveal

any trade secret materials contained in the bid to all County staff and officials involved in the

selection process, and to any outside consultant or other third parties who may assist in the

selection process. The bidder agrees to hold harmless the County and each of its officers,

employees, and agents from all costs, damages, and expenses incurred in connection with

refusing to disclose any material which the bidder has designated as a trade secret.

19. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is

recommended for award to the Board of Commissioners or the County Administrator, or before

the County renews, extends, or otherwise modifies a contract after it has been awarded, the

Contractor must disclose certain relationships with any County Commissioner or County Official,

or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood,

adoption, or marriage (including in-laws). A relationship that must be reported exists if any of

these individuals is a director, officer, partner, or employee, or has a substantial financial

interest the business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3

(Code of Ethics).

If such relationship exists between your company and any individual mentioned above, relevant

information must be presented in the form of a written letter to the Director of Purchasing. You

must include the letter with any bid, proposal, or price quote you submit to the Purchasing

Department.

In the event that a Contractor fails to comply with this requirement, the County will take action

as appropriate to the situation, which may include actions up to and including rejection of the

bid or offer, cancellation of the contract in question, or debarment or suspension from award of

a County contract for a period of up to three years.

20. Contract Execution & Notice to Proceed: After the Board of Commissioners makes an award, all

required documents are received by the County, and the contract is fully executed with

signature of both parties, the County will issue a written Notice to Proceed. The County shall

not be liable for payment of any work done or any costs incurred by any bidder prior to the

County issuing the Notice to Proceed.

21. Term of Contract: The initial term of this agreement shall begin with the issue of the Notice to

Proceed, and continue through June 30, 2027. Thereafter, this agreement may be renewed by

the County for two additional one-year renewal terms (each a “Renewal Term” and together

with the Initial Term, the “Term), which renewal will be by letter or other written

correspondence from the County to the Contractor ninety (90) days prior to expiration of the

Initial Term or the then-current Renewal Term. If the County fails to provide notice of renewal,

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

ITB #26082-B On-Call Concrete Services

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See also