Opens April 7 ? Fiscal Year 2027 Water Treatment Plant Chemicals ? Specifications

Location:	Illinois
Posted:	Feb 13, 2026
Due:	Apr 7, 2026
Agency:	Effingham city
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Publication URL:	To access bid details, please log in.

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SPECIFICATIONS

FOR

Fiscal Year 2027

Water Treatment Plant Chemicals

PREPARED BY

LUKE A. THOELE, P.E.

CITY ENGINEER

201 EAST JEFFERSON AVENUE

P.O. BOX 648

EFFINGHAM, ILLINOIS

March 2026

Table of Contents

NOTICE TO CONTRACTORS ....................................................................................................................................3

SPECIAL PROVISIONS...............................................................................................................................................4

ACCEPTANCE OF BIDS .........................................................................................................................................4

CONTRACT TIME ...................................................................................................................................................4

PROJECT COST .......................................................................................................................................................4

SUBSTANCE ABUSE AND PREVENTION PROGRAM ......................................................................................5

INSURANCE ............................................................................................................................................................5

DELIVERY ...............................................................................................................................................................5

QUALITY ASSURANCE .........................................................................................................................................6

NSF/ANSI 60 COMPLIANCE AND CERTIFICATION ......................................................................................6

ANSI/AWWA COMPLIANCE AND CERTIFICATION ......................................................................................6

BIDS FOR ALTERNATE CHEMICALS ..................................................................................................................6

HYDRATED LIME ...................................................................................................................................................6

Emergency Backup Supply....................................................................................................................................7

HYDROFLUOSILICIC ACID ..................................................................................................................................7

CHLORINE ...............................................................................................................................................................7

LIQUID CARBON DIOXIDE ..................................................................................................................................7

LIQUID ALUM POLYMER BLEND .......................................................................................................................8

AMMONIUM SULFATE ..........................................................................................................................................8

LIQUID POLYPHOSPHATE ....................................................................................................................................8

WATER TREATMENT PLANT POLYMER 1 .........................................................................................................8

WATER TREATMENT PLANT POLYMER 2 .........................................................................................................9

LIQUID COPPER SULFATE....................................................................................................................................9

ACTIVATED CARBON............................................................................................................................................9

CONTRACT ................................................................................................................................................................ 10

PROPOSAL ................................................................................................................................................................. 12

REFERENCES ........................................................................................................................................................12

SCHEDULE OF PRICES........................................................................................................................................13

NOTICE OF AWARD .................................................................................................................................................15

NOTICE TO PROCEED .............................................................................................................................................16

FY 2027 Water Treatment Plant Chemicals

Page 2

SPECIAL PROVISIONS

The purpose of this project is to procure delivery of specified chemicals to the City of Effingham Water

Treatment Plant to be used in the production of potable water.

The following Special Provisions supplement the “Standard Specifications for Road and Bridge

Construction of the State of Illinois”, adopted January 1, 2022, which govern the FY 2027 Water

Treatment Plant Chemicals Program, City of Effingham, Illinois, and in case of conflict with any contract

documents, Article 105.05 shall apply.

All Federal, State and local laws, ordinances, and regulations shall be observed and complied with which

may in any manner affect the conduct of the work, including the payment of Prevailing Wages for

employees if applicable.

ACCEPTANCE OF BIDS

The City of Effingham reserves the right to reject any or all proposals, waive or not waive any informality

in the proposals, and to accept any proposal which it deems most favorable to the City. The intent of the

City is to award a contract for the best bid of each Group. A contractor could be awarded one or more

Groups. Each Group will be evaluated independently from the other Groups.

Proposals with any limits or conditions on the requirements or provisions of these Special Provisions will

not be considered for acceptance. The City shall have the sole discretion in determining if any limits or

conditions of a bid are unacceptable.

CONTRACT TIME

The effective date of the bid unit prices will be May 1, 2026 upon acceptance by the City. The Bids

accepted will remain effective and firm for Fiscal Year 2027 (May 1, 2026 to April 30, 2027) unless

terminated as provided for herein.

By providing a Proposal, it is understood and agreed that the chemicals to be provided are essential to

the treatment of water used within the City’s public water distribution system, and that without delivery

of such chemicals in strict compliance with times provided for delivery of said material as set forth

herein, the City will suffer financial loss, and will not be able to provide adequate and safe drinking water

to the public, and therefore, the delivery of such material in strict compliance with the time period

provided for delivery is vital to public health, safety and welfare. Therefore, the City and those providing

Proposals agree that time is of the essence in the delivery of these products.

PROJECT COST

Unit prices shall include any and all service, delivery, and fuel surcharges. Unit prices shall be provided

for the units of measure as shown on the schedule of prices.

The quantities shown in the proposal are the approximate quantities required to complete the work.

The City reserves the right to delete up to twenty-five percent (25%) of the work for budgetary reasons

or due to conflicts with other construction work.

FY 2027 Water Treatment Plant Chemicals

Page 4

SUBSTANCE ABUSE AND PREVENTION PROGRAM

In addition to all other labor requirements set forth in this proposal and in the Standard Specifications

for Road and Bridge Construction, adopted by the Department, during the performance of this contract,

the Contractor for itself, its assignees, and successors in interest (hereinafter referred to as the

“Contractor”) agrees as follows:

Before the Contractor and any Subcontractor commences work, the Contractor and any Subcontractor

shall have in place a written Substance Abuse Prevention Program for the prevention of substance abuse

among its employees which meets or exceeds the requirements in P.A. 95-0635 or shall have a collective

bargaining agreement in effect dealing with the subject matter of P.A. 95-0635. The Contractor and any

Subcontractor shall file with a public body: a copy of the substance abuse prevention program along with

a cover letter certifying that their program meets the requirements of the Act, or a letter certifying that

the Contractor or a Subcontractor has a collective bargaining agreement in effect dealing with the

subject matter of this Act.

INSURANCE

The Contractor is required to furnish the City with Certificates of Insurance in the following amounts and

the City of Effingham will be listed as an Additional Insured on a primary non-contributory basis. The

Certificate of Insurance shall be accompanied by an “Additional Insured – Designated Person or

Organization” form.

Worker’s Compensation

Employer’s Liability

General Liability

Auto Liability

Excess Liability

Statutory Limits

$ 1,000,000

$ 2,000,000

$ 1,000,000

$ 2,000,000

Certificates of Insurance shall contain a provision or endorsement that the coverage afforded will not be

canceled, materially changed or renewal refused until at least 30 days prior written notice has been

given to Owner and Contractor.

Certificates of Insurance remain in effect at least until final payment and at all times thereafter when

Contractor may be correcting, removing, or replacing defective Work.

DELIVERY

Delivery is to be at the City of Effingham Water Treatment Plant at 1910 W. National Avenue. The

contractor shall be responsible for unloading the material to the ground, loading dock, or bulk tank as

requested by the Water Treatment Plant Lead Operator. City staff will provide access to the facility but

will not assist with unloading materials.

Deliveries shall be made between 7:00 a.m. and 3:00 p.m. Central Standard Time Monday through

Friday. A minimum of 2-hour notice shall be given to the Water Treatment Plant Lead Operator.

Deliveries must be made as requested by the Water Treatment Plant Lead Operator, with a maximum

lead time of 2 weeks.

FY 2027 Water Treatment Plant Chemicals

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Opens April 7 ? Fiscal Year 2027 Water Treatment Plant Chemicals ? Specifications

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