City of Foster City
May 20, 2026
REQUEST FOR PRICING
Mobile Data Computer Replacement
City of Foster City – Police Mobile Data Computers
May 20, 2026
The City of Foster City is looking for replacement Mobile Data Computers for Police Patrol
Vehicles. The vendor selected will be responsible for the implementation and maintenance
of all selected components that meets the City’s requirements.
The City invites you to submit a proposal to furnish materials in accordance with the terms,
conditions and specifications contained in this document. Please complete the proposal form as
instructed below and return it to the specified e-mail address by the due date. No extensions to
the deadline will be allowed. All responses must be e-mailed to:
Rob Lasky
rlasky@fostercity.org
Due Date: Monday June 1, 2026 5:00 p.m.
The undersigned proposes to provide solution to the City for the stated prices in accordance with
the terms and conditions set forth in this document.
VENDOR:
Company Name
Street Address of Company
Signature of Officer
City, State, Zip
Printed Name of Officer
Telephone No./Fax Nbr.
Title of Officer
Federal I.D. Tax Number
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City of Foster City – Police Mobile Data Computers
This Request for Proposal includes the following Sections:
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Introduction / Background
System Requirements
Infrastructure Requirements
Project Services
RFP Submittal Requirements
Vendor Evaluation Process
TERMS AND CONDITIONS
1. DATE DUE: Tuesday June 2, 2026 5:00 p.m.
2. QUESTIONS: Call Rob Lasky 650-286-3216 or e-mail questions to rlasky@fostercity.org. All
communication/questions are to be submitted by any vendor to Rob Lasky via e-mail. All
responses to questions/clarifications will be posted on the City’s website as addendums and
any vendor who has provided an e-mail will be notified via -email of the posting. Vendors are
required to provide an e-mail address to which we may send responses.
3. REPLY FORMAT: The Vendor’s proposal, signed acknowledgment terms and conditions,
including all attachments, must be returned by the due date with submittal. Vendors are
required to clearly identify any limitations or exceptions to the requirements defined in this
RFP. Alternative approaches will be given consideration if the approach clearly offers
increased benefit to the City. The City is not responsible for non-receipt and that it is
bidder's responsibility to ensure we have received their communication. The City’s e-
mail system does not allow attachments larger than 10MB.
4. DEADLINES TIME ZONE: Where referred to in document, all times are in the Pacific Time
Zone.
5. VENDOR QUALIFICATIONS: The vendor has been in business doing this type of work for at
least the last five years.
6. RESPONSIVENESS AND SELECTION PROCESS: The decision for selection will be made
on a combination of criteria, including: total cost (including ongoing operating costs);
responsiveness to RFP, reputation of Vendor and products in similar installations; quality and
completeness of proposal; Vendor's ability to perform in a timely fashion; and the City’s
perception of Vendor’s stability within the industry.
The City reserves the right to reject any and all proposals or to waive any minor errors,
discrepancies or irregularities. The selection will be at the discretion of the City and may be
made in any manner that best meets the needs of the City.
7. FIRM PRICES: All quotes shall be held firm for a minimum of ninety (90) days after the
proposal due date to allow adequate time for the City to consider each proposal and make an
award. All blanks for unit price and total price shall be completed. All prices shall include
sales tax where applicable. Any discrepancy between the unit price and the extended or total
price shall be determined by taking the lower price. Upon receipt of this proposal by the City,
the Vendor shall be presumed to be thoroughly familiar with all aspects of this work. The
failure or omission to examine any location, equipment, form, instrument or document shall in
no way relieve Vendor from any obligation with respect to this proposal.
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City of Foster City – Police Mobile Data Computers
8. CANCELLATION CLAUSE: The City may terminate and cancel any purchase order or
contract that result from this RFP without obligation at any time prior to receipt of the goods
or services.
9. WARRANTY: The delivered and installed goods, equipment or services shall be warranted
to be free from defects in materials and workmanship. The warranty period shall begin upon
final acceptance by the City. As a minimum, all goods, equipment and services shall be
warranted to operate satisfactorily in accordance with the requirements of these
specifications, the representations of the Vendor and the published specifications of the
manufacturer(s) for a period of at least one (1) year from the date of acceptance by the City.
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City of Foster City – Police Mobile Data Computers
1. Section 1: Introduction / Background
1. The Project
The City of Foster City is looking for replacement Mobile Data Computers(MDC) for
Police Patrol Vehicles. The vendor selected will be responsible for the implementation of
all selected components that will meet the performance requirements as stated in final
contract.
The vendor shall submit a proposed time-line schedule for implementation. The vendor
will need to identify staff from their company who will be working on their team and
confirm their availability for the duration of the project.
Tentative schedule and dates:
Release RFP
Vendor Written Inquiries (on or before)
City response to Written Inquiry (on or before)
Proposals due from potential bidders
Select Vendor / Contract Negotiations
System Implementation
Wednesday, May 20, 2026
Tuesday, May 26, 2026 3:00 p.m.
Wednesday, May 27, 2026 5:00 p.m.
Monday, June 1, 2026 5:00 p.m.
Week of June 1, 2026
TBD
Contract Negotiation
The City will enter into price negotiations with the selected Vendor.
Section 2
2. Current System Environment
2.1. Current MDC System Hardware
a) 14” monitor
b) Intel(R) Core(TM) i5-6200U CPU @ 2.30GHz
c) 8 GB RAM
d) 512 GB Hard Drive
e) PCMCIA/card bus slot
f) 1 RS232 serial port
g) 4 USB ports
h) 14” TFT LCD HD (1366 x768) LED display with multi-touch technology
i) Keyboard/trackpad
j) WiFi/Bluetooth
2.2. Software
a) Windows 11 Pro
b) Absolute Secure Access Client
c) Sunridge RIMS Mobile
d) Microsoft Office Suite
e) Gatekeeper
f) Microsoft Edge
2.3. Current Power Supply Converters
a) Integrates with car voltage (12vdc)
b) Single add-on ac adapter for test unit
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
