Purchase of Original Equipment Manufacturer Toner and Inkjet Cartridges on an Annual Contract

Location: Georgia
Posted: Feb 9, 2026
Due: Feb 13, 2026
Agency: Gwinnett County
Type of Government: State & Local
Category:
  • 75 - Office Supplies and Devices
Solicitation No: BL030-26 INV
Publication URL: To access bid details, please log in.

  • BL030-26 INV

    Purchase of Original Equipment Manufacturer Toner and Inkjet Cartridges on an Annual Contract

    Buyer Contact : Dana.Garland@gwinnettcounty.com

    Opening Date : 02/13/2026 03:00 PM EST

    Addendum : BL030-26 Ad1

    1

    • Attachment Preview

    January 21, 2026
    INVITATION TO BID
    BL030-26
    The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the
    Purchase of Original Equipment Manufacturer Toner and Inkjet Cartridges on an Annual Contract with Four (4)
    Options to Renew for the Department of Financial Services.
    Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and
    Supplier name. Sealed bids will be received until 2:50 P.M. local time on February 13, 2026 at the Gwinnett County
    Financial Services - Purchasing Division - 4th Floor Charlotte J. Nash Building, 75 Langley Drive, Lawrenceville,
    Georgia 30046. NOTE THAT THE PURCHASING DIVISION HAS TEMPORARILY RELOCATED. ALL BIDS MUST BE
    SUBMITTED AT THIS LOCATION. Any bid received after this date and time will not be accepted. Bids will be publicly
    opened and read at 3:00 P.M. The bid opening will be virtual ONLY. To access the bid opening virtually, click here or dial
    408-418-9388 and enter Conference ID 23474419709##. Apparent bid results will be available the following business
    day on our website www.gwinnettcounty.com.
    Questions regarding bids should be directed to Dana Garland, Purchasing Manager at
    Dana.Garland@GwinnettCounty.com or by calling 770-822-8723, no later than 3:00 P.M. on February 5, 2026. Bids are
    legal and binding upon the bidder when submitted.
    Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or
    activities. Any requests for reasonable accommodations required by individuals to fully participate in any open
    meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the
    Gwinnett County Justice and Administration Center, 770-822-8165.
    The written bid documents supersede any verbal or written prior communications between the parties.
    Award will be made to the supplier(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves
    the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be
    split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the
    lowest responsive, responsible bidder(s) at its discretion.
    Award notification will be posted after award on the County website, www.gwinnettcounty.com and suppliers
    submitting a bid will be notified via email.
    We look forward to your bid and appreciate your interest in Gwinnett County.
    Dana Garland, CPPB, FOII, NIGP-CPP
    Purchasing Manager
    The following pages should be returned as part of your bid document:
    Bid Schedule, Pages 4-14
    References, Page 15
    Code of Ethics Affidavit, Page 16
    BL030-26
    Page 2
    SPECIFICATIONS
    A. General Scope
    Gwinnett County is seeking qualified suppliers to purchase original equipment manufacturer (OEM) toner
    and inkjet cartridges for various County departments. Suppliers MUST bid only OEM toner and inkjet
    cartridges. Failure to bid OEM products will result in bid being deemed non-responsive.
    Supplier MUST be an authorized HP reseller for HP toner/inkjet products if bidding HP. If supplier is not an
    authorized HP reseller for toner/inkjet products, and bids HP products, the bid will be deemed non-
    responsive. If requested, supplier must provide proof of HP reseller authorization status. The same
    requirement applies to other products listed such as Brother, Canon, Epson, Lexmark, etc.
    Gwinnett County currently has an HP Big Deal for this bid. The County’s HP contact representative is Jim
    Hardin (james.hardin@hp.com). All suppliers will need their HP Location ID when contacting Mr. Hardin.
    Important: All merchandise MUST be in unopened original manufacturer’s box.
    B. Quantities
    All quantities stated on bid schedule are an approximate twelve (12) month usage and actual quantities
    may vary depending upon need. Orders will be placed on an as-needed basis and must be filled regardless
    of quantity or total dollar amount.
    C. Orders & Delivery
    Orders will be placed directly by the user department. Inside delivery will be F.O.B. destination to the
    individual ordering department location. If shipped via UPS or Federal Express to 75 Langley Drive,
    Lawrenceville, Georgia, it should be delivered to our mail room (next to loading dock). Deliveries to other
    locations should be delivered inside the building to the reception area. Orders may not be combined (i.e.
    different departments orders all delivered to one department). Delivery Days A.R.O. means how many
    calendar days from the date the supplier receives the purchase order to the time Gwinnett County receives
    delivery of the product(s). Orders will be placed using purchase orders.
    D. Unit Price
    Unit price should not exceed two (2) decimal points (example: $2.12). If the unit price exceeds 2 decimal
    points, we will round to the nearest 2 decimal points. The unit price of each item shall include shipping and
    inside delivery. For the purpose of price comparison, the reflected quoted price should be per cartridge. If
    more than one cartridge comes in a package, then it is the responsibility of the supplier to explain the
    number of cartridges contained in one box.
    E. References
    Bidders should provide references as listed on the enclosed “Reference” sheet. Failure to submit three (3)
    references either at the time of bid or upon request may be grounds to deem the bidder non-responsive.
    F. Damages
    Damaged products will not be accepted. It will be the responsibility of the successful supplier to incur any
    additional expenses associated with picking up and replacing any damaged products received by
    Gwinnett County.
    G. F.O.B.
    Unless otherwise stated on the Bid Schedule, item(s) shall be shipped F.O.B. Destination. The seller shall
    retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the
    items is not payable until items are delivered and the contract of carriage has been completed. Unless the
    F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or
    allowance.
    BL030-26
    Page 3
    H. Award
    Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award
    deemed in its best interest. Bids may be split by line item or awarded in entirety.
    NOTE: If any of the products listed on the Bid Schedule are not available or if the product number is
    incorrect, please notify Dana Garland at Dana.Garland@GwinnettCounty.com by 3pm on February 5, 2026.
    BL030-26
    Page 4
    FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.
    BID SCHEDULE
    Approx.
    Item # Annual
    Qty.
    Description
    Section A: Hewlett Packard Toner/Inkjet Cartridges
    1
    457 HP 26A Black (CF226A)
    2
    124 HP 30A Black (CF230A)
    3
    120 HP 32A Black (CF232A)
    4
    51 HP 37A Black (CF237A)
    5
    6 HP 51A Black (Q7551A)
    6
    59 HP 55A Black (CE255A)
    7
    28 HP 55X Black (CE255X)
    8
    70 HP 58A Black (CF258A)
    9
    42 HP 58X Black (CF258X)
    10
    1 HP 62 Black (C2P04AN#140)
    11
    1 HP 62XL Black (C2P05AN#140)
    12
    6 HP 67 Black (3YM56AN#140)
    13
    6 HP 67 Tri Color (3YM55AN#140)
    14
    2 HP 72 Black (C9403A)
    15
    2 HP 72 Black (C9370A)
    16
    2 HP 72 Cyan (C9371A)
    17
    2 HP 72 Cyan /Magenta (C9383A)
    18
    2 HP 72 Gray (C9374A)
    19
    2 HP 72 Magenta (C9372A)
    20
    2 HP 72 Matte Black/Yellow (C9384A)
    21
    2 HP 72 Photo Black (C9370A)
    22
    2 HP 72 Photo Black/Gray (C9380A)
    23
    2 HP 72 Yellow (C9373A)
    24
    2 HP 78A Black (CE278A)
    25
    10 HP 81A Black (CF281A)
    Delivery
    A.R.O.
    # of
    Cartridges
    Per
    Package/Box
    Unit Price
    Total Price
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
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    Supplier Name
    BL030-26
    Page 5
    FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.
    BID SCHEDULE
    Approx.
    Item # Annual
    Qty.
    Description
    26
    30 HP 83A Black (CF283A)
    27
    3 HP 85A Black (CE285A)
    28
    24 HP 87A Black (CF287A)
    29
    62 HP 87X Black (CF287X)
    30
    165 HP 89A Black (CF289A)
    31
    183 HP 89X Black (CF289X)
    32
    20 HP 125A Black (CB540A)
    33
    20 HP 125A Cyan (CB541A)
    34
    20 HP 125A Yellow (CB542A)
    35
    20 HP 125A Magenta (CB543A)
    36
    3 HP 134A Black (W1340A)*
    37
    6 HP 147A Black (W1470A)
    38
    65 HP 148A (W1480A)
    39
    85 HP 148X (W1480X)
    40
    30 HP 202A Black (CF500A)
    41
    30 HP 202A Cyan (CF501A)
    42
    30 HP 202A Yellow (CF502A)
    43
    30 HP 202A Magenta (CF503A)
    44
    40 HP 204A Black (CF510A)
    45
    40 HP 204A Cyan (CF511A)
    46
    40 HP 204A Yellow (CF512A)
    47
    40 HP 204A Magenta (CF513A)
    48
    20 HP 206A Black (W2110A)
    49
    20 HP 206A Cyan (W2111A)
    50
    20 HP 206A Yellow (W2112A)
    51
    20 HP 206A Magenta (W2113A)
    Delivery
    A.R.O.
    # of
    Cartridges
    Per
    Package/Box
    Unit Price
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    Total Price
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
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    $
    Supplier Name
    This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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