RFQ 2705 - Liquid Chromatography Tandem Mass Spectrometry Instrument

Location:	California
Posted:	Aug 3, 2026
Due:	Aug 19, 2026
Agency:	East Bay Municipal Utility District
Type of Government:	State & Local
Category:	66 - Instruments and Laboratory Equipment
Publication URL:	To access bid details, please log in.

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EAST BAY MUNICIPAL UTILITY DISTRICT

REQUEST FOR QUOTATION (RFQ) NO. 2705

for

LIQUID CHROMATOGRAPHY TANDEM MASS SPECTROMETRY INSTRUMENT

Contact Person: John W. Grimes, Buyer II

Phone Number: (510) 287-0316

E-mail Address: john.grimes@ebmud.com

For complete information regarding this project, see RFQ posted at

https://www.ebmud.com/business-center/materials-and-supplies-bids/current-requests-

quotation-rfqs/ or contact the EBMUD representative listed above. Please note that prospective

bidders are responsible for reviewing this site during the RFQ process, for any published addenda

regarding this RFQ.

Bids Due

2:00 p.m.

August 19, 2026

All bid submissions hand delivered or mailed (USPS, FedEx, UPS, etc.) to the address or

PO Box noted below and must be received no later than 2:00 p.m. on the bid due date.

RESPONSE DELIVERED BY SERVICE

(UPS, FedEx, DHL, etc., during

business hours: 8:00 AM – 3:30

PM only) to:

RESPONSE DELIVERED BY MAIL

(U.S. Postal Service) to:

EBMUD–Purchasing Division

LIQUID CHROMATOGRAPHY

TANDEM MASS SPECTROMETRY

INSTRUMENT – RFQ 2705

375 11th Street

Oakland, CA 94607

EBMUD–Purchasing Division

LIQUID CHROMATOGRAPHY

TANDEM MASS SPECTROMETRY

INSTRUMENT – RFQ 2705

P.O. Box 24055

Oakland, CA 94623

RESPONSE HAND-DELIVERED

(during business hours: 8:00

AM – 4:00 PM only)

EBMUD–Purchasing Division

LIQUID CHROMATOGRAPHY

TANDEM MASS SPECTROMETRY

INSTRUMENT – RFQ 2705

Purchasing Office

375-11TH Street, 1st Floor

Oakland, CA 94607

REV: 9/23/25

EAST BAY MUNICIPAL UTILITY DISTRICT

RFQ No. 2705

for

LIQUID CHROMATOGRAPHY TANDEM MASS SPECTROMETRY INSTRUMENT

TABLE OF CONTENTS

I. STATEMENT OF WORK ........................................................................................................... 3

A. SCOPE................................................................................................................................... 3

B. BIDDER QUALIFICATIONS .................................................................................................... 3

C. SPECIFIC REQUIREMENTS .................................................................................................... 3

D. INSPECTION ....................................................................................................................... 13

E. FAILURE TO MEET SPECIFICATIONS................................................................................... 14

II. CALENDAR OF EVENTS ......................................................................................................... 14

III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS .............................................................. 14

A. RFQ ACCEPTANCE AND AWARD ........................................................................................ 14

B. BRAND NAMES, APPROVED EQUIVALENTS, DEVIATIONS, AND EXCEPTIONS .................. 15

C. PRICING.............................................................................................................................. 15

D. NOTICE OF INTENT TO AWARD AND PROTESTS................................................................ 16

E. METHOD OF ORDERING .................................................................................................... 17

F. TERM / TERMINATION / RENEWAL ................................................................................... 17

G. WARRANTY AND USABILITY GUARANTEE ......................................................................... 17

H. INVOICING ......................................................................................................................... 18

IV. RFQ RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION ......................................... 19

A. DISTRICT CONTACTS .......................................................................................................... 19

B. SUBMITTAL OF RFQ RESPONSE ......................................................................................... 19

ATTACHMENTS

EXHIBIT A – RFQ RESPONSE PACKET

EXHIBIT B – INSURANCE REQUIREMENTS

EXHIBIT C – GENERAL REQUIREMENTS

EXHIBIT D – IRAN CONTRACTING ACT CERTIFICATION

REV: 9/23/25

LIQUID CHROMATOGRAPHY TANDEM MASS SPECTROMETRY INSTRUMENT

I. STATEMENT OF WORK

A. SCOPE

It is the intent of these specifications, terms, and conditions to describe requirement to

furnish, install, test and validate one (1) new liquid chromatography tandem mass

spectrometry instrument f.o.b. destination to the District’s SD-1 Laboratory located at

2020 Wake Avenue, Oakland, CA 94607.

East Bay Municipal Utility District (District) intends to award a contract to the lowest

cost bidder(s) whose response meets the District’s requirements.

B. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications

a. Bidder, bidder’s principal, or bidder’s staff shall have been regularly

engaged in the business of providing liquid chromatography tandem mass

spectrometry instruments for at least (10) years.

b. Bidder shall be a certified and/or authorized manufacturer, dealer, or

provider of these instruments.

c. Bidder shall possess all permits, licenses, and professional credentials

necessary to supply product and perform services as specified under this

RFQ.

d. The Liquid Chromatograph (LC) and tandem Mass Spectrometer (MS/MS)

units shall be manufactured, integrated, and fully supported by the same

manufacturer.

C. SPECIFIC REQUIREMENTS

All products shall be new, unused, and of the manufacturer's current production model.

1. LIQUID CHROMATOGRAPHY-TANDEM MASS SPECTROMETRY (LC-MS/MS)

SYSTEM

a. The Vendor shall furnish, install, configure, test, and validate one (1) new

bench-top Liquid Chromatography–Tandem Mass Spectrometry (LC-

MS/MS) system for the analysis of Per- and Polyfluoroalkyl Substances

(PFAS) in water. The proposed LC-MS/MS system shall meet all

specifications listed in Table 1, Equipment and Service Criteria.

b. The system shall be capable of analyzing PFAS in source water,

groundwater, and drinking water at concentrations ranging from 1.0 ng/L

RFQ No. 2705

Page 3

LIQUID CHROMATOGRAPHY TANDEM MASS SPECTROMETRY INSTRUMENT

(ppt) to 100 ng/L (ppt). The quotation shall also include a complete sample

preparation solution consisting of an automated Solid Phase Extraction

(SPE) system and a compatible extract concentrator/evaporator suitable

for EPA Methods 533 and 537.1.

c. As part of the instrument acceptance process, the vendor shall

demonstrate that the system can successfully perform all requirements of

EPA Methods 533 and 537.1 using the analytes listed in Table 2.

Acceptance testing shall include, at a minimum:

• Successful initial calibration of all analytes listed in Table 2.

• Method Reporting Limit (MRL) verification at the required drinking

water reporting limits.

• Instrument and method blanks demonstrating concentrations less than

one-third (1/3) of the applicable MRLs listed in Table 2.

• Method Detection Limits (MDLs) meeting the requirements specified in

Table 1.

• Successful completion of an Initial Demonstration of Capability (IDOC)

meeting all applicable EPA Method 533 and EPA 537.1 quality control

acceptance criteria.

d. Acceptance testing shall be performed using the installed production

instrument, software, and accessories. The District reserves the right to

perform or witness all acceptance testing using standards and samples

prepared by District personnel.

e. The instrument acceptance process shall include calibration of analytes of

interest listed in Table 2 for EPA 533 and EPA 537.1 Methods. The method

verification will include running standards at the required method

reporting limits for drinking water compliance, demonstrating instrument

check blanks below the 1/3 MRLs listed in Table 2 and provide an Initial

Demonstration of Capability (IDOC) that meets all method quality control

criteria.

f. Prospective vendors shall have demonstrated experience in

manufacturing, installing, servicing, and supporting LC-MS/MS systems for

PFAS analysis in drinking water. Bidder shall provide evidence of this

experience, including references for certified drinking water laboratories

currently using the proposed instrument configuration for EPA Methods

533 and/or 537.1. The required information shall be provided in the

Bidder's References section of the RFQ.

RFQ No. 2705

Page 4

LIQUID CHROMATOGRAPHY TANDEM MASS SPECTROMETRY INSTRUMENT

g. Table 1 is organized into sections of equipment and service requirements.

For each requirement, the vendor shall indicate, in the Location in RFQ

column, the page number and applicable paragraph or section where

compliance is documented.

h. For all requirements that are not shaded in the Data Included column, the

vendor shall also provide supporting documentation demonstrating

compliance. Supporting documentation shall include, as applicable:

• Raw analytical data;

• Instrument performance reports;

• Software screenshots;

• Manufacturer documentation; and/or

• Customer-generated performance data.

i. Unless otherwise specified, supporting analytical data shall include the

date and time of acquisition and be provided in spreadsheet or electronic

format. Vendors should provide only the minimum documentation

necessary to demonstrate compliance (for example, a single

representative report or summary table).

Table 1. Equipment and Service Criteria

Section Item

1 LC-MS/MS GENERAL SYSTEM REQUIREMENTS

All peripheral equipment must be included for a fully

functioning unit, including, but not limited to:

• Automated SPE system

• Extract Concentrator/Evaporator

• Compatible Autosampler

• Liquid Chromatograph

• Tandem Mass Spectrometer

• Nitrogen generator that meets or exceeds the

MS/MS's manufacturer's specifications

• Any necessary in-line filters or gas filters/scrubbers

• All hardware, software, accessories, installation

materials, tubing, fittings, cables, and licenses

required for a fully operational system shall be

included.

Location Data

in RFQ included

RFQ No. 2705

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

current rfqs	due date	for bid package please contact
RFQ 2705 - Liquid Chromatography Tandem Mass Spectrometry Instrument	August 19, 2026	John Grimes 510-287-0316 john.grimes@ebmud.com

RFQ 2705 - Liquid Chromatography Tandem Mass Spectrometry Instrument

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